Exclusive Brands Coordinator

Boot Barn; Irvine, Northern (CA, KY); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Competitive hourly rate

50% off Exclusive Brands

Medical, Dental, Vision Insurance

401(k) matching

Paid Time Off

Flexible work schedule

Job summary

Boot Barn is seeking a Full-Time/Part-Time Exclusive Brands Coordinator responsible for providing administrative support to enhance operations and foster partnerships. The role involves managing calendars, travel bookings, and supply management with a focus on customer service and organizational skills.

The ideal candidate will thrive in a fast-paced environment and have solid experience in administrative roles.

Qualifications

• Strong communication, customer service, time management, and organizational skills.
• Proven work experience as an Administrator, Administrative Assistant, or Coordinator.
• Solid experience with MS Office Applications, especially Outlook, Excel, PowerPoint, and SharePoint.
• Excellent organizational skills with the ability to prioritize important projects.

Responsibilities

• Provide general administrative support including data entry and project management.
• Manage calendar updates and organize business meetings.
• Generate and distribute reports upon request.
• Build out Standard Operating Procedures as needed.

Skills

Communication skills

Customer service

Time management

Organizational skills

MS Office Applications

Project management

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

PowerPoint

SharePoint

Job description

FULL TIME / PART TIME

Full-time

THE ROLE & RESPONSIBILITIES

EXCLUSIVE BRANDS COORDINATOR

REPORTS TO: DIRECTOR OF BUSINESS OPERATIONS

STATUS: NON-EXEMPT

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

Our vision is to offer everyone a piece of the American spirit – one handshake at a time.

The Exclusive Brands Coordinator is responsible for partnering with the EB Director of Business Operations, key cross functional leadership and partners to execute on various business process activities. One key activity includes the execution of various calendar management activities including updating the business calendar and vendor calendars for leadership approval, invitations, agenda and distribution lists. Other areas of support include data entry, standard operating procedure tool updates, travel research and bookings, expense management, and partnering with non-merch procurement for supply management (supplies for operations).

A successful Exclusive Brands Coordinator has a can-do, positive approach and thoroughly enjoys administrative support work with a servant leadership approach. Identifies with cultures that are fast-paced, humble and has a flexible mindset with work and shifts to priorities and deadlines.

Formulates partnerships across all EB functions to deliver value-added service to management and employee partners that reflects the business objectives of the organization. The ideal candidate will have experience in administrative, project management, calendar management, domestic and international travel and general supply management, as well as manage various administrative tasks in a timely and accurate manner.

Essential Duties and Responsibilities

• Provide general administrative support (calendar, travel, data entry, project mgmt. + general non- merchandizing supply management, as well as any other administrative support that is requested
• Responsible for responding to calendar tool updates in a timely; including team communications regarding shifts to the calendars
  • Business Calendar
  • Vendor Calendar
  • Microsoft Outlook Calendar Invitations
  • Microsoft Outlook Calendar Distribution lists
  • Milestone meeting agendas
  • Organizing business meetings and lunches with key vendors
• Generate and distribute reports upon request
• Make recommendations to streamline and improvement processes
• Answer employee partners queries about EB Calendar, Travel, Supply and Event related tasks
• Participate in EB Projects with administrative support when necessary
• Build out Standard Operating Procedures (SOP) for as requested by Director of Operations
• Apply adjustments to the Company Organizational Chart as needed
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates high degree of professionalism in attitude, communication, and teamwork with vendor partners, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Performs any other duties that may be assigned by management.

QUALIFICATIONS & REQUIREMENTS

Qualifications

• Strong communication, customer service, time management and organizational skills.
• Proven work experience as an Administrator, Administrative Assistant, Coordinator or relevant role
• Solid experience with MS Office Applications in particular, with an emphasis with Outlook, Excel, PowerPoint + SharePoint
• Excellent organizational skills, with an ability to prioritize important projects
• Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
• Establish Trust - Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive hourly rate.
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
• Paid Time Off plan for year-round Boot Barn Partners.*
• Medical, Dental, Vision and Life Insurance.*
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

PAY RANGE: $25.00 - $28.85/hr.*

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than forty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

[ ] Sedentary: Limited activity, no lifting, limited walking

[ X ] Light: Office work, some lifting, bending, stooping or kneeling, walking

[ ] Moderate: Mostly standing, walking, bending, frequent lifting

[ ] Arduous: Heavy lifting, bending, crawling, climbing

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at 1-949-453-4400, Option 4.

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