Exception Business Professional

MassGenics; Durham (NC); Remote; USD 60,000 - 90,000; Full time

Job summary

A leading company in the event management industry is seeking a Tradeshow & Events Coordinator to oversee the strategic planning, coordination, and execution of tradeshows and events. The ideal candidate will leverage their extensive experience in logistics and collaboration to enhance the impact of various events while adhering to strict budgetary guidelines. Candidates should possess strong organizational skills, a keen attention to detail, and a proven track record of managing multiple projects in a fast-paced environment.

Benefits

Medical & pharmacy coverage

Dental and vision insurance

401(k) plan

Flexible spending account (FSA)

Employee Assistance Program (EAP)

Qualifications

• Minimum 5 years of experience in events management.
• Skilled in managing multiple projects simultaneously.
• Experience in the tradeshow and convention space.

Responsibilities

• Support the marketing team’s strategic objectives by curating impactful recommendations.
• Manage contract negotiations for sponsorship agreements.
• Coordinate with cross-functional departments for event planning.

Skills

Organizational skills

Interpersonal skills

Project management

Detail orientation

Education

Bachelor's degree in Marketing or related field

Tools

Microsoft Teams

Smartsheet

Salesforce

Job description

Innova Solutions is immediately hiring for a Tradeshow & Events Coordinator

Position : Type : Full Time, Contract

Location : Remote, North American location is preferred

Note :

Prefer candidates close to major airport, will be good amount of travel

Domestic travel up to 20%, including weekends.

Job Description :

Core Responsibilities

• Strategy and Contracting : Support the marketing team’s strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreements.
• Scheduling and Planning : Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed within required deadlines.
• Team Coordination : Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.
• Logistics : Support logistical tasks as needed, including but not limited to registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.
• Budget Management : Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.
• Preparation of Materials : Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.
• Post-Conference Reporting : Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debriefs discussions with attendees to gauge feedback on participation.
• Operational Administration : Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.

Required Qualifications

• Minimum 5 years of experience planning and executing tradeshows, conferences, and events.
• Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics
• Skilled independent contributor comfortable collaborating in a remote office environment
• Exceptional organizational skills with a high-level attention to detail
• Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines.
• Proficiencies in working across multiple project management tools and storage platforms such as : Outlook, Microsoft Teams, Smartsheet, and Sharepoint
• Ability to obtain and maintain public trust clearance.

Ideal Candidate :

• Experience supporting large, international trade shows and meetings as well as regional, domestic conventions.
• Demonstrate excellent internal and external communication and interpersonal skills.
• A self-starter with a see it / own it / do it mentality who successfully contributes independently and as part of a larger team.
• Creative mindset with a passion for curating impactful event experiences.
• Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred.
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired.
• Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred.

Travel Requirements

• Domestic travel up to 20%, including weekends.

Location

• Remote; must be located in the continental US.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

• Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits : Innova Solutions offers benefits( based on eligibility) that include the following : Medical & pharmacy coverage, Dental / vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS : Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions :

• One of Largest IT Consulting Staffing firms in the USA – Recognized as #4 by Staffing Industry Analysts (SIA 2022)
• ClearlyRated Client Diamond Award Winner (2020)
• One of the Largest Certified MBE Companies in the NMSDC Network (2022)
• Advanced Tier Services partner with AWS and Gold with MS

Website : https : / / www.innovasolutions.com /

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [emailprotected] or [phone]. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics / Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.