Exam Room Coordinator

Veritas Veterinary Partners; Eatontown (NJ); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

Vision insurance

Maternity/Paternity leave

401K with employer match

Employee referrals

Paid time off

Mental health support

Uniforms provided

Pet discounts for medical care

Job summary

Garden State Veterinary Specialists in Eatontown, NJ, is seeking an Exam Room Coordinator. You will welcome clients and their pets, guide them to exam rooms, and ensure the doctor has everything ready. The role involves a fast-paced environment with lots of walking and hands-on duties.

No prior experience needed; we provide full training on the front desk, appointment processes, and the Impromed system. Schedule is Mon-Fri 8:00 am–4:30 pm with occasional weekend work.

Qualifications

• You must love animals and be patient with worried pet owners.
• Stay organized and calm when things get busy.
• Communicate clearly with doctors, techs, and coworkers.
• Comfortable using a computer; training provided for Impromed.

Responsibilities

• Welcoming and checking in clients and their pets; guide to exam rooms.
• Keep appointments on track by updating census and room status.
• Prepare rooms and assist with routine cleaning between visits.
• Collaborate with doctors, technicians, and staff to keep workflow smooth.

Skills

Loves animals

Organized

Clear communication

Patient under pressure

Computer familiarity

Tools

Impromed

Job description

World Class Medicine.
Purpose-Driven Partnership.

Veritas Veterinary Partners offer exciting career opportunities in state-of-the-art facilities across the U.S. Our hospitals are staffed by board-certified specialists, create a collaborative environment where you can work alongside like-minded, caring professionals. If you're passionate about veterinary medicine, this is your chance to thrive in a dynamic, high-quality setting.

At Veritas Veterinary Partners, our mission is to build a network of trust and opportunity for veterinary professionals nationwide. We specialize in supporting Specialty and Emergency care hospitals, aligning with your unique goals and medical standards. Veritas, founded by Thomas Scavelli, DVM, DACVS, is dedicated to recruiting top-tier talent and fostering collaboration within our community. With a focus on exceptional care, we bring together highly trained veterinarians, technicians, and teammates committed to our patients’ well-being.

We believe in Truth in Medicine and Trust in Partnerships, ensuring we always provide the highest standard of care. Come join us and make a meaningful impact on the community you serve.

Join the Fun at Garden State Veterinary Specialists – Eatontown!

About the role

We're looking for an Exam Room Coordinator to help keep our specialty hospital running smoothly. You'll be the person who welcomes clients and their pets, gets them into a room, and makes sure the doctor has everything ready when they walk in.

It's a very fast-paced, hands-on job with a lot of walking. You'll be on your feet most of the day. If you like staying organized, keeping things moving, and taking care of people and animals, this could be a great fit.

What you'll do

Welcoming and checking in

• Greet clients and their pets in a friendly, caring way.
• Help with check-ins when the front desk is busy.
• Make sure the front desk has marked that a registration is on file for each patient.
• Walk clients and pets to their exam room.
• Learn the front desk role fully so you can step in where needed.

Keeping appointments on track

• Keep the patient census in Impromed up to date, so everyone knows which patient is in which room.
• Pull up the current patient's records in Impromed on the exam room computer before the doctor comes in.
• Let doctors know when their patient is ready and which room they're in.
• Watch the schedule and open rooms so the doctors' appointments keep moving without long waits.
• Work closely with doctors, technicians, and other staff across our specialty departments.
• Get to know each doctor's preferences and set up their rooms and appointments the way they like.

Taking care of the rooms

• Clean, sanitize, and reset exam rooms between appointments.
• Learn and follow our cleaning protocols for infectious diseases.
• After an infectious case, close the room for the required amount of time and note it in Teams and the Impromed census.
• Keep exam rooms and supply areas neat and fully stocked.
• Complete a weekly inventory checklist and restock supplies as they run low.

Rolling with the day

• Adjust quickly when the schedule changes or the hospital gets busy.

What we're looking for

• You must love animals. You're also kind and patient with worried pet owners.
• You stay organized and calm when things get busy.
• You communicate clearly with doctors, techs, and coworkers.
• You're fine with lots of walking, being on your feet most of the day, and cleaning.
• You're comfortable using a computer. We'll train you on Impromed.
• No experience needed. We fully train you on every part of the job, including the front desk.

Schedule and pay

• Monday to Friday, 8:00 am to 4:30 pm
• One weekend day as needed
• Two holidays per year
• Pay: $20 to $21 per hour, depending on experience.

GSVS is proud to offer the following benefits:

• Health, dental, and vision insurance, with HSA option- some plans paid 100%
• Maternity/Paternity leave
• Retirement Plan – 401K with employer match
• Employee Referral Bonus
• Paid Time off
• Mental health support with Talkspace
• Uniforms provided
• Pet discounts for medical care

Garden State Veterinary Specialists is located at246 Industrial Way, Eatontown, NJ 07724 .

Veritas Veterinary Partners is an equal opportunity employer. In accordance with the requirements of all applicable federal, state and local laws, we welcome and encourage diversity in the workplace regardless of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status or any other legally protected status.Applicants must be authorized to work in the U.S. All current positions require the ability to speak, read, and write English proficiently. Additional fluency in other languages is preferred but not required.