Events Specialist

Trader Joe's; Monrovia (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Trader Joe's seeks an experienced Events Specialist to plan and execute company events from concept through completion. You will source venues, negotiate vendor terms, manage invitations, travel logistics, and budgets while collaborating with senior leadership.

Based in our Monrovia, CA office, the role requires 3–5 years in event planning and strong organizational skills. Office-based, five days a week, with occasional travel as needed.

Qualifications

• 3–5 years in meeting, travel or event planning, including venue and vendor management.
• Bachelor's degree in hospitality, event management, marketing or related field preferred.
• Excellent organizational, coordination and negotiation skills.

Responsibilities

• Plan events from conception to completion, including venue and vendor management.
• Negotiate contracts and terms with hotels, venues, and suppliers.
• Coordinate travel, RSVPs and hotel rooming lists for events.
• Provide onsite support and post-event wrap-up as needed.

Skills

Highly organized

Strong written and verbal коммуника

Education

Bachelor's degree in hospitality/event management/marketing

Tools

Cvent

Jira

Confluence

Canva

Microsoft Office

Job description

Who are we?

Trader Joe's is your favorite neighborhood grocery store! With almost 630 stores nationwide (and growing), we are the place to be. Looking for something delicious and a friendly conversation? At Trader Joe's, you can find both. We love being your first and favorite place to shop.

What do we do?

Like shopping at Trader Joe's? Then, maybe you'll love working with us. We are looking for an experienced Events Specialist who is searching to do what they'll love! Do you have experience planning meetings and events from conception to execution? Do you love food? If so, read on! We may have the role of a lifetime for you!

Trader Joe's is unlike any place you've ever worked. Trust us on that. The qualified candidate has at least 3 years of meeting, travel, or event planning experience and is a raving fan of the Trader Joe's concept. A Bachelor's Degree in hospitality, event management, marketing, or a related field, or equivalent experience is strongly preferred. This role is based in our office in Monrovia, CA and we have an in office expectation of 5 days a week.

The Event Specialist is responsible for:

• Planning company events from conception to execution. This includes sourcing, venue selection, vendor selection, and management (catering, floral, entertainment, A/V, etc.).
• Researching and presenting appropriate destinations and venues for consideration to internal stakeholders and making recommendations based on those findings.
• Leveraging industry experience and relationships to effectively negotiate event-related contracts and contractual terms with suppliers to ensure cost efficiencies are achieved.
• Serving as the primary point of contact for hotels/venues and vendors.
• Planning event-related travel and transportation.
• Managing the invite and RSVP process for assigned events.
• Creating and managing hotel rooming lists.
• Communicating and engaging with the senior leadership team, delivering creative recommendations, and acting as the point of contact for the events that fall within the scope of this role.
• Managing and tracking event budgets.
• Providing onsite event coordination and on-call day-of support for events as needed.
• Other team and individual projects assigned.

The Events Specialist has:

• 3 to 5 years of experience in a meeting, travel, or event planning capacity, including negotiating and booking hotel contracts, food and beverage, and air and ground transportation.
• Experience being highly organized, proactive, and detail-oriented.
• Strong written and verbal communication skills.
• Experience demonstrating good judgment, effective decision-making, and problem resolution skills.
• Ability to maintain poise and professionalism under pressure.
• Experience working well in a fast-paced environment.
• Exceptional Microsoft Excel and Word skills.
• Familiarity with meeting industry software (Cvent, Jira, Confluence, Microsoft, Canva, etc.)
• Ability to travel and attend select events (required).

Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.