Events & Remote Experience Manager

Tailscale; San Francisco (CA); Hybrid; USD 118,000 - 166,000; Full time

Benefits offered by this job

Remote-first environment

Equity and comprehensive benefits

Annual professional development budget

Home office setup stipend

Paid parental leave

Company retreat and off-sites

Job summary

Tailscale is a distributed company building the new Internet. We are seeking a seasoned Events and Remote Experience Manager to own all internal events from offsites to virtual gatherings, ensuring budget discipline and meaningful employee experiences across remote and in-person settings.

You will partner with People, Finance, and team leads to create connected culture, manage coworking spaces, and drive recognition programs with a focus on practical, scalable processes in a fast-growing startup.

Qualifications

• 7+ years leading events at a high-growth tech company as the primary owner.
• Experience planning in-person, virtual, and hybrid events, including multi-day offsites (10-450+ people).
• Experience managing a physical workspace or coworking relationships and space operations.
• Strong vendor relationships and negotiating skills.
• Rigorous budget forecasting, tracking, and adherence to planned spend.
• Ability to run multiple events/programs without losing focus.
• Calm under pressure and effective on-site problem solving.

Responsibilities

• Plan and run company-wide offsites: venue, logistics, budget, agenda, on-site execution.
• Plan team-level events and offsites with team leads within budget and timeline.
• Coordinate regular virtual events to maintain team cohesion across locations.
• Manage coworking and physical-space relationships, renewals, capacity planning, day-to-day issues.
• Own on-site logistics: badges, access, desk capacity, meeting room scheduling.
• Evaluate and recommend new coworking locations as teams grow geographically.
• Lead rewards/recognition program end-to-end, including platform and nominations.

Skills

Event planning

Hybrid/remote events

Budget management

Vendor management

Travel coordination

Cross-team coordination

Program/project management

Tools

Envoy

Robin

OfficeSpace

Asana

Notion

Airtable

Job description

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We're building a future for the Internet that's easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we're backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We're building a future for the Internet that's easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we're backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

As a highly distributed team, our culture, our recognition, and our sense of being one team don’t happen by default - they take varied, intentional work to build. That’s what this role exists to own: every internal event we run, from the company-wide offsite to team offsites, recurring virtual gatherings, and all the moments in between that make remote and hybrid work feel connected.

We're looking for a full-time internal Events and Remote Experience Manager to own this end to end, including our rewards and recognition programs, so employees feel seen and celebrated no matter where they sit. You’ll own the planning and execution and be the one who makes sure it comes together seamlessly, acting as the architect of our internal culture calendar and partnering closely with People, Finance, and team leads to deliver experiences that are well-run, on budget, and genuinely valued. You'll also own our coworking and physical space relationships - making sure the spaces where our team gathers, in person or shared, actually work for how we operate.

We're a high-growth startup, so there's no existing playbook handed to you. You'll build the processes as you go, and they'll need to flex as the company changes shape under you. If you care about getting the details right, can hold a budget and a vendor relationship at the same time, and want to see a direct line between your work and how it feels to work here, we want to hear from you.

Key Responsibilities

• Planning and running the company-wide offsite - venue, logistics, budget, agenda, and the on-site execution itself.
• Planning team-level events and offsites with team leads, balancing what each team wants against overall budget and timeline.
• Running a regular cadence of virtual events that actually keep a distributed team feeling like one team.
• Managing relationships with coworking providers and physical space vendors, including renewals, capacity planning, and day-to-day issues as they come up.
• Acting as the point person for in-office or coworking space needs - desk capacity, meeting room access, badge/access logistics - so teams can just show up and work.
• Evaluating and recommending new coworking locations as the team grows or shifts geographically.
• Owning rewards and recognition end to end, from the platform itself to nominations and the moments that make people feel seen.
• Improving the remote and hybrid experience generally - swag, onboarding touches, the small rituals that matter when you rarely see the office.
• Sourcing, negotiating with, and managing vendors: venues, caterers, travel, AV, swag, event platforms.
• Owning event budgets from the forecast through reconciliation, and flagging variances before they become a problem.
• Handling the full logistics chain - invites, RSVPs, travel, run-of-show docs, day-of execution, wrap-up - so nothing falls through the cracks.
• Collecting feedback after every event and actually using it to make the next one better.
• Traveling as needed to support offsites and in-person events (roughly 10–25% of the time).

What We Are Looking For

• 7+ years running events at a high-growth tech company as the primary owner (not supporting)
• A track record of planning and executing in-person, virtual, and hybrid events, including multi-day offsites from 10-450+ humans
• Experience managing a physical workspace or coworking relationship - lease terms, vendor SLAs, or day-to-day space operations
• Experience negotiating and managing vendor relationships, and knowing what good looks like before you sign
• Strong budget management skills - forecasting, tracking spend, and staying inside the number you committed to
• Strong organizational instincts and the ability to run several events and programs at once without dropping a thread
• A level head when something goes wrong on-site, because something always does
• Clear written & verbal communication and presentation skills - you'll be coordinating across teams and levels constantly, as be the face of our events.
• Willingness and ability to travel roughly 10–25% of the time
• SF Bay Area in-office time required

Nice to Have

• Familiarity with workplace/facilities platforms (Envoy, Robin, OfficeSpace, or similar) for space and access management
• Experience running a rewards and recognition program or platform (Bonusly, Nectar, Motivosity, or similar)
• Comfortable with tools like Asana, Notion, or Airtable for keeping events organized
• Experience designing programs specifically for a distributed or fully-remote team
• A background in hospitality, production, or venue operations
• An eye for photography or video, useful for capturing events as they happen
• Experience measuring whether an event or program actually worked - surveys, attendance data, that kind of thing

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale's compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire's base salary. Individual offers may vary based on experience and skill set.

US Pay Range

$118,000—$166,000 USD

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What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Employer-funded retirement contributions. Tailscale will match your retirement contributions dollar-for-dollar, up to a maximum annual employer contribution equal to 0.75% of your eligible compensation.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, the United Kingdom, and Singapore. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $500 USD to customize your workstation to make it your own.
• Paid parental leave program. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups (20 weeks for birthing parents, 16 weeks for non-birthing parents).

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.