Events Registrar

Evangelical-Covenant-Church; Chicago (IL); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Evangelical-Covenant-Church in Chicago is seeking an Events Registrar to manage registration for Covenant Events, handle pre- and post-event communications, and provide attentive on-site support. The role collaborates with the Director of Events and stakeholders to ensure smooth attendee experiences.

Responsibilities include responding to inquiries, processing registrations, maintaining attendee records, preparing materials, and assisting with post-event evaluation.

Qualifications

• Associate’s degree preferred; 3–5 years in event registration and administration.
• Proven ability to manage complex registration processes for large-scale events.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as the primary contact for event inquiries via phone, email, and in-person interactions.
• Assist attendees with registration processes and ticketing issues.
• Maintain attendee records and communication logs.
• Provide on-site registration support during events.
• Coordinate with vendors and manage event materials.
• Support the Director of Events with scheduling and correspondence.

Skills

Organizational skills

Attention to detail

Customer service

Multitasking

Teamwork

Education

Associate’s degree in hospitality or related field

Job description

Summary:

The Events Registrar assists with operational details for events, including, but not limited to, event-related communications before and after all Covenant Events, registration for all Covenant Events, post-event evaluation process, and on-site events support. Responsible for attending staff meetings as scheduled.

Essential Functions

Customer Service:

• Serve as the primary point of contact for event inquiries, responding promptly, professionally, and courteously via phone, email, and in-person interactions.
• Build and maintain positive relationships with attendees, vendors, and internal stakeholders through proactive and clear communication.
• Assist attendees with registration processes and ticketing issues, and provide pre-event information, including directions, parking details, and event schedules.
• Maintain accurate and up-to-date attendee records and communication logs.
• Prepare and distribute event-related communications, including confirmation emails, reminders, and informational updates.
• Gather feedback from attendees and stakeholders to contribute to the continuous improvement of event experiences.
• Provide on-site customer service during events, acting as a resource for attendees and proactively addressing their needs.

Event Coordination and Support:

• Assist in the logistical planning and execution for all ECC events and/or event support for other Covenant Office events.
• Prepare event materials, including name badges, signage, and informational packets.
• Coordinate with vendors for deliveries, setup, and services as directed by the Director of Events.
• Assist with room setups, as needed, including arranging tables, chairs, and audiovisual equipment according to event layouts.
• Provide on-site support during events, assisting with registration, directing attendees, and resolving any issues that may arise.
• Manage event registrations supplies and inventory, ensuring adequate stock levels.
• Assist with post-event tasks, such as packing materials, coordinating vendor departures, and collecting feedback.
• Support the Director of Events, as requested, with administrative tasks, including scheduling meetings, preparing documents, and managing correspondence.
• Contribute to the overall success of events by being a proactive and helpful team member.
• Other event-related duties and/or projects as assigned by the Director of Ministry Services, the Director of Covenant Events, the Corporate Secretary, and/or the ECC President.

Requirements

Education and Experience

• Associate’s degree in hospitality, event management, business administration, or a related field preferred. 3-5 years of progressive experience in event registration and administration, with increasing responsibility. Proven ability to manage complex registration processes for large-scale events.

Skills

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional customer service and communication skills, both written and verbal.
• Works well under pressure and can accomplish multiple tasks, with conflicting priorities and timelines. Ability to track and report progress on a wide range of tasks simultaneously.
• Ability to work independently and as part of a team.

Environment Conditions

Able to work well in professional office settings and remote work settings. Occasional travel. Must be versatile and able to work for prolonged segments, sitting or standing. Must engage frequently with office tools and equipment, such as a computer, copier, phone, web-conferencing equipment, cell communication, printers, etc. Must be able to lift or move items, less than 35 lbs, occasionally. Occasionally, pack and unpack, move and lift boxes that contain event materials.

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