Events Project Manager

Russell Tobin; Austin (TX); Hybrid; USD 76,000 - 83,000; Full time

Job summary

Global Leading Technology Company’s Conference + Event Services team is seeking an Events Project Manager in Austin. You will coordinate internal meetings and large-scale productions across multiple campuses, managing the full lifecycle from planning to post-event wrap-up with a focus on cost efficiency and quality.

The role requires on-site presence three days a week (Tue–Thu), strong communication, and the ability to adapt to changing schedules while collaborating with security, catering, and

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of event and project management in fast-paced environments.
• Experience managing complete event lifecycles from planning to onsite execution.
• Ability to manage multiple concurrent events and tight deadlines.
• Experience leading strategic planning with stakeholders.

Responsibilities

• Oversee the complete event lifecycle from planning through post-event wrap-up.
• Collaborate with Security, EHS, Catering and other teams to deliver high-quality events.
• Manage budgets and coordinate with Finance and Procurement for vendor agreements.
• Develop streamlined event processes, documentation, and procedures.
• Serve as primary contact for event customers with proactive communication.
• Design event layouts, coordinate logistics and manage space utilization.
• Identify risks, solve logistical challenges and create contingency plans.
• Maintain flexible schedule including early mornings, evenings, weekends, and travel.

Skills

Project management

Event coordination

Vendor coordination

Stakeholder communication

Problem solving

Attention to detail

Education

Bachelor's degree or equivalent experience

Job description

Events Project Manager

Location: Austin, TX - Hybrid

Duration: 8-Month Contract

Client: Global Leading Technology Company

Pay range: $55/hr. to $60/hr on W2(All inclusive)

Summary

Client Conference + Event Services (CES) team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions. The team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces. CES is committed to delivering premier experiences that bring Client employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community across Client. Client is seeking a collaborative, detail-oriented professional who thrives in complexity, excels at connecting strategy to execution, and is passionate about improvement to support the Conference + Event Services team as an Events Project Manager to coordinate internal meetings and events for Client employees across multiple campuses. This role will provide project management support to the team and department manager.

Description

The Events Project Manager must be on-site at least three days a week (Tuesday- Thursday), with the understanding the schedule may change based on business needs. The Events PM will ensure seamless implementation of parallel and independent work-streams by establishing clear expectations and timelines for both customers and cross-functional partners. This role requires providing high-touch customer service, maintaining consistent and efficient communication, and navigating ambiguity to deliver cost-effective, operationally efficient outcomes. The Events PM will work closely with internal teams and external stakeholders to uphold Client's high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.

Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up.
• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events.
• Manage event budgets and coordinate with Client’s Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders.
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency.
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service.
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow.
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success.
• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses.
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency.

Minimum Qualifications

• Bachelor's degree or equivalent experience
• 5+ years of experience in event and project management within fast-paced, customer- facing environments.
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution.
• Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines.
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in.
• Demonstrated proficiency in onsite event management and real-time problem solving.

Preferred Qualifications

• Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels.
• Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans.
• Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making.
• Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners.
• Budget management skills with experience turning complex financial data into clear insights and actionable recommendations.
• Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change.
• Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers.
• Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed.

#RTA

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions:

For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.