Events Planner - Entry Level

University of Miami; Coral Gables (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

The University of Miami, Division of Development and Alumni Relations, is seeking a full-time Events Planner to oversee planning of meetings, conferences, workshops, and other events in Coral Gables, FL. You will manage timelines and budgets, coordinate registration, and liaise with vendors, venues, and caterers to ensure excellent attendee experiences.

This role requires at least two years of relevant experience, a Bachelor’s degree, and strong communication skills; the University emphasizes

Qualifications

• Bachelor’s degree in relevant field required.
• Minimum 2 years of relevant experience required.
• Ability to learn new procedures and adapt to changing priorities.
• Strong written and verbal communication skills.

Responsibilities

• Plan and execute events within timeline and budget.
• Manage event registration and check-in for guests and volunteers.
• Coordinate purchase, inventory, and organization of event materials.
• Maintain event and team meeting calendars.
• Provide vendor, venue, and food service recommendations.
• Liaise with vendors and external entities.
• Adhere to policies and safeguard University assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Current Employees:

The University of Miami, Division of Development and Alumni Relations, has an exciting opportunity for a full time Event Planner to work in Coral Gables, FL.

The Events Planner oversees all aspects of planning meetings, conferences, workshops, seminars, lectures, and other special events for the assigned department(s). Furthermore, the Events Planner assumes responsibility
for ensuring all amenities and accommodations at the event are adequate.

• Plans and executes events within timeline and budgetary constraints.
• Manages event registration and check-in for event guests and volunteers.
• Coordinates the purchase, inventory, and organization of event materials.
• Upkeeps event and team meeting calendars.
• Provides recommendations to upper management regarding vendor, venue, and food services.
• Acts as liaison to vendors and external entities.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• Bachelor’s degree in relevant field required
• Minimum 2 years of relevant experience required
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff