Events Planner & Coordinator

umd; Maryland; On-site; USD 54,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition remission benefits

Paid holidays

Retirement plans

Job summary

University of Maryland Eastern Shore is seeking an experienced events and facilities specialist to lead revenue-generating campus events and manage facility rentals. The role requires marketing campus services, soliciting new business, and delivering expert consultation for department events.

You will oversee the campus event management system and calendar, coordinating with faculty, staff, contractors, and community partners to ensure smooth operations and exceptional service.

Qualifications

• Bachelor’s degree in Hospitality, Business, or related field.
• Three years of experience in a similar or related capacity including an overnight camp environment, youth camp, event planning, promotions, etc.
• High level of interpersonal and communication skills and the ability to deliver services in an environment where there is an emphasis on customer service.
• Demonstrated ability to generate revenues for a conference and events operation.

Responsibilities

• Generate revenues for campus events and conferences.
• Market campus facilities and services to external clients.
• Solicit and create new event rental business; prepare sales presentations.
• Provide consultation for departmental events and manage calendars and scheduling.

Skills

Data entry

Room scheduling

Multitasking

Policy explanation

Interpersonal skills

Lifting 20 lb

Site visits

Flexible hours

Education

Bachelor's degree in Hospitality or Business

Job description

Job Description Summary

Organization's Summary Statement: The Department of Auxiliary and Business Services invites applicants to apply for a full-time, exempt, position with benefits. The position will report to the Director of Auxiliary and Business Services.

The University of Maryland Eastern Shore is expanding its auxiliary operations with revenue producing campus events and facility rentals. This strategic objective requires a strong partnership with faculty, staff, students, contractors, and the community. The position requires entrepreneurial skillsets to generate new and sustainable revenues, and develop and expand the office to build capacity for future growth opportunities. The expectation is that, as an auxiliary operation, this position will annually generate the revenue to support the operation which includes all expenses of the operation to include salaries of the operation. The potential incumbent must have leadership and expertise in planning and coordination of formal affairs, social events, and recreational activities; marketing campus facilities and services, soliciting and creating new event rental business, and sales presentations, and providing consultation for departmental events. The ability to manage and maintain the campus event management system, and the event calendar.

Salary Range: $53,940 - $65,000

Benefits: The University of Maryland Eastern Shore, as a University System of Maryland institution and a Maryland State agency, provides a comprehensive benefits package to all regular faculty and staff. The Office of Employee Benefits provides consultative services and assistance with benefits planning, enrollment, and changes. Eligible employees may participate in a variety of benefit plans including:

• Health insurance, including multiple medical plan options for employees and dependents offered through the State of Maryland Employee Benefits Division.
• Prescription drug, dental, and flexible spending accounts, and vision coverage.
• Retirement plans: mandatory enrollment in a state pension system or an Optional Retirement Plan with Fidelity or TIAA, Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance).
• Tuition remission benefits for eligible employees and, subject to USM policies, spouses and dependents at University System of Maryland institutions.
• Exempt positions start at 22 days annual per year, sick leave 15 days per year, personal leave 3 days per year), and paid holidays.
• Employee wellness and support resources and access to the State of Maryland wellness programs.

Physical Demands:

• May require extended periods of standing, bending, stooping, sitting at desk.
• May require lifting.
• Requires communication with a variety of constituents externally and internally.
• Requires operation of a variety of office equipment.

Minimum Qualifications

Education: Bachelor’s degree in Hospitality, Business, or related field. Equivalent combination of training and experience is necessary.

Experience: Three years of experience in a similar or related capacity including an overnight camp environment, youth camp, event planning, promotions, etc. High level of interpersonal and communication skills and the ability to deliver services in an environment where there is an emphasis on customer service. Demonstrated ability to generate revenues for a conference and events operation.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to enter, retrieve, and manipulate data on a computer.
• Ability to learn and manage room scheduling software.
• Strong ability to multitask is required.
• Ability to explain University policy, procedures, and practices in difficult situations.
• Must be able to give and receive advice and opinions and interact with individuals in situations requiring sensitivity and tact.
• Must be able to perform moderate physical activity including the ability to lift 20 pounds; to reach above shoulder; and to sit, stand, and walk for extended periods of time.
• Must be able to move from building to building and to visit off-campus sites.
• Must be flexible in working hours which will often include weekend and night work (after 5 pm).

Department

UMES-GENU-General University

Worker Sub-Type

Staff Regular

Salary Range

$53,940 - $65,000

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Diversity Statement

The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title IX Statement

It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliationfor asserting or otherwise participating in claims of sex discriminations or harassment.