Events Planner

Stanford University; Palo Alto (CA); Hybrid; USD 85,000 - 98,000; Full time

Job summary

Stanford University’s Stanford Institute for Economic Policy Research (SIEPR) seeks an experienced Event Planner to design, coordinate, and execute university events. This role works with stakeholders to define scope, format and budgets, and oversees marketing, vendor coordination, registrations, and on-site management.

It also manages Mailchimp communications and creates event materials with Canva or Adobe Creative Cloud to ensure cohesive, high-impact events from planning through post-event

Qualifications

• 3+ years of event planning experience.
• Experience coordinating seminars, conferences or alumni events.
• Strong vendor management and logistics skills.
• Ability to manage budgets and timelines.

Responsibilities

• Plan and execute events from concept to delivery.
• Coordinate registrations, attendee tracking, and materials.
• Manage vendors and on-site logistics.
• Oversee email marketing campaigns and event materials.

Skills

Communication

Project management

Tools

Mailchimp

Canva

Adobe Creative Cloud

Job description

Position:

Job Title: Event Planner 2

Exemption:Exempt

WORK SCHEDULE:

Work Schedule: Hybrid work arrangement with at least 3 days per week on-site.

BUDGETED SALARY:

The expected pay range for this position is $85,000 to $98,000 per year.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

SCHOOL/UNIT DESCRIPTION:

The Stanford Institute for Economic Policy Research (SIEPR) is Stanford University's premier institute for the study of economic policy. For more than 40 years, SIEPR has advanced rigorous, nonpartisan research that informs evidence-based policy solutions, develops the next generation of scholars and leaders, and addresses some of the world's most pressing economic challenges.

SIEPR is committed to supporting research across a broad range of economic policy issues while convening leaders from academia, government, and business to foster informed dialogue and innovative solutions. The institute also inspires and prepares the next generation of economists and policy experts through research opportunities, mentorship, and academic engagement. Through these efforts, SIEPR advances its vision of improving lives by making economic policy more effective, equitable, and informed.

To learn more about our work, please visit our website: Stanford Institute for Economic Policy Research (SIEPR).

POSITION SUMMARY:

The Stanford Institute for Economic Policy Research (SIEPR) is seeking an experienced and highly skilled Event Planner. This role collaborates with the Events team to plan, coordinate, and execute events, working closely with stakeholders to define scope, format, and budgets. It oversees all event phases, including marketing, vendor coordination, registration logistics, and facility management. Key responsibilities include building partnerships, developing registration strategies, and maintaining communication with all vendors. Additionally, the role manages email marketing through Mailchimp and designs event materials with tools like Canva or Adobe Creative Cloud, ensuring cohesive and successful event execution from start to finish.

Plan and execute events, such as seminars, conferences, sports or alumni events, and other university related events. Plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. Procure and coordinate vendor services. Provide on-site event support. May research and provide recommendations for potential event locations and evaluate alternatives.