Events & Outreach Coordinator

Middle East Institute; Washington (District of Columbia); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

HSA / FSA options

Paid holidays, vacation and sick leave

Job summary

The Middle East Institute in Washington, DC is seeking an Events Coordinator with 1-2 years of experience in event planning and outreach and/or communications. The ideal candidate will be creative, organized, a team player, and able to work effectively under tight deadlines.

This role will support MEI’s event and communications initiatives by collaborating with a small team to plan, promote, and execute conferences, panel discussions, private briefings, Zoom webinars, fundraising dinners, MEI’s

Qualifications

• 1-2 years of experience in event planning or digital communications.
• Excellent organizational, communication, negotiation, and multitasking skills.
• Ability to remain calm under pressure while maintaining a customer-support mindset.
• Demonstrated problem-solving and troubleshooting skills in event management.
• Flexibility to work irregular hours, including evenings and weekends.
• Strong writing and editing abilities.
• Familiarity with Middle East policy issues.
• Willingness to learn backend website management.
• Preferred experience in graphic design and photo/video editing (e.g., Canva and Adobe Creative Suite).
• Experience with data management.

Responsibilities

• Collaborate with MEI’s Events team to coordinate weekly Zoom, hybrid, and in-person events, including managing speaker communication, logistics, travel coordination, invitation lists, and producing event materials.
• Work closely with department heads and MEI leadership to plan and oversee all event preparations.
• Develop event marketing materials aligned with MEI branding to effectively drive event registration including writing, editing and design.
• Produce regular metrics reports for the department head.
• Track and manage event budgets and expenditures.
• Maintain an up-to-date database of institutional contacts.
• Set up conference rooms for live and hybrid events, including ordering food and managing event-related logistics.
• Create and manage engaging content across all social media platforms.
• Identify compelling stories from content produced by MEI’s policy experts.
• Serve as the point of contact for all internal meeting room reservations and setup (e.g., catering, AV, room configuration).
• Other duties as assigned.
• MEI offers a comprehensive benefits package, including:
• Medical, dental, and vision insurance
• Life and disability insurance
• Health Savings Account / Flexible Spending Account options
• Paid holidays, plus vacation and sick leave

Skills

Event planning

Communications

Written communication

Budget management

Social media

Graphic design

Adaptability

Education

Bachelor’s degree in journalism, international relations, or related field

Tools

Canva

Adobe Creative Suite

Job description

The Middle East Institute in Washington, DC is seeking an Events Coordinator with 1-2 years of experience in event planning and outreach and/or communications. The ideal candidate will be creative, organized, a team player, and able to work effectively under tight deadlines.

This role will support MEI’s event and communications initiatives by collaborating with a small team to plan, promote, and execute conferences, panel discussions, private briefings, Zoom webinars, fundraising dinners, MEI’s