Events Operations Associate – Atlantic Oceanside Hotel & Event Center

Atlantic Oceanside Hotel; Bar Harbor (ME); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO up to 136 hours

Health Insurance

Dental & Vision

401(k) Plan

End of Season Bonus

Employee Discounts

Holiday & Wellness programs

Job summary

Atlantic Oceanside Hotel and Event Center in Bar Harbor, Maine, is seeking an Event Operations Associate to join the year‑round Events team. The role involves setting up and breaking down spaces both inside the hotel and on outdoor grounds, often transforming rooms according to floor plans and timelines.

You will lift and move heavy furniture, work with dining and AV equipment, and coordinate with vendors and staff to execute weddings, meetings, and celebrations.

Qualifications

• Must be able to perform physically demanding work throughout shift.
• Able to lift up to 65 lbs and move heavy equipment.
• Strong attention to detail and high-quality execution.
• Able to follow floor plans, diagrams, and written instructions.

Responsibilities

• Set up and break down event spaces throughout the hotel and outdoor areas.
• Move, carry, lift, push, and position tables and chairs to create event layouts.
• Set up stages, dance floors, risers, podiums, and other large event structures.
• Arrange tables, chairs, linens, staging, decor, and equipment for polished spaces.
• Complete setups in indoor and outdoor locations based on event needs.
• Assist with room flips and transitions between setups.
• Safely move and position heavy furniture and equipment.
• Support event-day execution to keep spaces guest-ready and safe.
• Assist vendors, clients, and internal teams with load-in/load-out.
• Coordinate with housekeeping, maintenance, and event teams for seamless execution.

Skills

Physical stamina

Teamwork

Attention to detail

Floor plan adherence

Time management

Independent work

Education

High school diploma or equivalent

Job description

Do you enjoy hands-on work, physical activity, and seeing a space transform from an empty room into a fully set event? The Atlantic Oceanside Hotel and Event Center is seeking a reliable, detail-oriented Event Operations Associate to join our year-round Events team in beautiful Bar Harbor, Maine.

This is a highly hands-on and physically demanding role where you’ll play an essential part in bringing weddings, corporate meetings, celebrations, and other events to life. Working under the direction of the Event Operations Lead, you’ll be responsible for setting up and breaking down event spaces throughout the hotel and on our outdoor grounds. This includes regularly lifting, carrying, pushing, and positioning tables and chairs, setting up stages and dance floors, arranging event equipment, and transforming rooms and outdoor spaces according to detailed floor plans. If you enjoy physical work, working as part of a team, and taking pride in seeing a beautifully set event come together, this could be the position for you.

At Witham Family Hotels, we are committed to delivering exceptional guest experiences while fostering a supportive, inclusive, and family-like workplace. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, we live by our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family.

We are an equal opportunity employer and believe our strength lies in our differences.

Position Details:

• Schedule: Full-Time, Year-Round
• Shifts: Vary and may include early mornings, late nights, evenings, weekends, and holidays
• Department: Event Operations
• Location: Atlantic Oceanside Hotel and Event Center
• Overtime: May be available based on operational needs

Amazing Benefits and Perks:

• PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date). The longer you’re with us, the more you earn
• Health Insurance: Multiple Aetna plans with 80% of the cost covered, including family options
• Dental and Vision Insurance: Our dental plan is a gem-up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available
• 401(k) Plan: Up to 4% company match
• End of Season Bonus
• Heating Savings Program: Partnership with Irving and Dead River-save on heating oil and propane
• Core Values Program: Earn points toward branded swag
• Life Insurance & AD&D: We cover the first $10,000, with additional voluntary coverage available
• Short-Term Disability: Provided at no cost
• Referral Bonus: Up to $1,000 per new full-time employee you refer
• Discounts: Hotel stays, dining, and spa services at our properties and select New England Inns & Resorts collection hotels
• Employee Recognition Programs
• Employee Assistance Program (EAP): Free and anonymous counseling services
• Employee Relief Fund: Financial support for unexpected situations, mostly funded by our amazing teammates
• Annual Flu Shot Clinic
• Witham Family Hotels Gala: An annual event that recognizes YOU
• Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations

Key Responsibilities:

• Set up and break down event spaces throughout the hotel and outdoor event areas, often transforming spaces multiple times in a single day
• Move, carry, lift, push, and position tables and chairs to create event layouts based on detailed floor plans and timelines
• Set up and break down stages, dance floors, risers, podiums, and other large event structures
• Arrange tables, chairs, linens, staging, décor, and event equipment to create clean, polished, and functional event spaces
• Complete setups in a variety of event rooms and locations, both indoors and outdoors, depending on the event
• Assist with room flips and transitions, quickly converting spaces from one event setup to another
• Safely move and position heavy furniture, staging, dance floors, equipment, and other event materials
• Assist with event-day execution to ensure spaces remain clean, safe, functional, and guest-ready
• Assist vendors, clients, and internal teams with load-in and load-out as directed
• Move event equipment and supplies between storage areas, event rooms, and outdoor locations
• Provide courteous and professional support to guests and event partners
• Assist with basic setup and operation of in-house audio-visual equipment, including microphones, speakers, lighting, and presentation equipment
• Help troubleshoot minor AV issues and elevate concerns to the Event Operations Lead as needed
• Maintain clean, organized storage areas and report missing, damaged, or unsafe equipment
• Follow all safety procedures, keeping walkways clear and ensuring furniture, staging, dance floors, and equipment are positioned securely
• Report facility, maintenance, or safety concerns promptly to the Event Operations Lead
• Collaborate closely with housekeeping, maintenance, and event teams to ensure seamless execution
• Perform other duties as assigned to support successful events

Skills & Requirements:

• Ability and willingness to perform physically demanding work throughout the shift
• Ability to safely lift, carry, move, push, and pull heavy furniture, staging, dance floors, and event equipment up to 65 lbs
• Comfortable repeatedly moving tables, chairs, staging, and other event equipment throughout the workday
• Strong attention to detail and pride in high-quality execution
• Ability to follow floor plans, diagrams, written instructions, and verbal direction
• Willingness to learn and assist with basic audio-visual equipment
• Strong time management, organization, and reliability
• Ability to work independently while keeping leadership informed of progress and concerns
• Positive attitude, professionalism, and strong teamwork skills
• Ability to work in a fast-paced, event-driven environment where priorities and setups can change quickly
• Prior experience in hospitality, event operations, housekeeping, maintenance, moving, construction, or other hands-on work preferred but not required
• High school diploma or equivalent work experience preferred

Working Conditions & Physical Demands:

• Physically demanding, hands-on position requiring frequent lifting, carrying, pushing, pulling, bending, reaching, climbing, standing, and walking
• Frequent movement of tables, chairs, stages, dance floors, and other heavy event equipment
• Frequent indoor and outdoor work in varying weather conditions
• Ability to work on your feet for extended periods
• Work takes place throughout the hotel, in various event rooms, and on outdoor event grounds
• Exposure to noise, crowds, and fast-paced environments
• Must be comfortable working around heavy furniture, cords, staging, dance floors, AV equipment, and other event equipment
• Must be able to safely navigate and work in active event setup and breakdown areas

Performance Measurement:

Success will be measured by accurate and timely event setups, adherence to safety standards, reliability, teamwork, attention to detail, and the ability to consistently transform event spaces into clean, polished, and guest-ready environments.