Events Operations & Admin Coordinator

City of Gulfport; Gulfport (MS); On-site; USD 20,000 - 29,000; Full time

Job summary

The City of Gulfport is seeking an experienced Special Events Administrative Coordinator to support the Special Events Team. You will compile reports, interpret policies, and collaborate with various coordinators, while handling cash processes and contracts for events such as Harbor Lights Winter Festival.

The role requires strong communication, organizational skills, and a high level of accuracy. Working hours vary, including nights and weekends, with duties year-round as assigned.

Qualifications

• Graduation from an accredited two- or four-year university with clerical or business coursework.
• Minimum five years of progressively responsible office operations experience.
• Must possess valid Mississippi Driver’s License.

Responsibilities

• Coordinate budget preparation records and personnel data.
• Manage daily administrative operations for the Special Events Division.
• Process purchase orders, invoices and budget amendments using Munis.
• Oversee timekeeping for the team and coordinate with vendors and volunteers.
• Prepare routine records and reports and handle confidential information.

Skills

Customer service

English language

Attention to detail

Strong communication

Organizational skills

Independent instruction follow-through

Typing 50 wpm

Education

Bachelor’s degree

Five years office operations experience

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Munis

Job description

The City of Gulfport is seeking an experienced Special Events Administrative Coordinator to support the Special Events Team. You will compile reports, interpret policies, and collaborate with various coordinators, while handling cash processes and contracts for events such as Harbor Lights Winter Festival.

The role requires strong communication, organizational skills, and a high level of accuracy. Working hours vary, including nights and weekends, with duties year-round as assigned.