Events Manager

Akin; Washington (District of Columbia); Hybrid; USD 130,000 - 150,000; Full time

Job summary

Akin Gump Strauss Hauer & Feld LLP seeks an Events Manager for its Marketing department in Washington, DC. The role plans and manages logistics for seminars, receptions, tradeshows and internal events, serving as a client-focused, service-driven leader.

The position requires 5–7 years in marketing/events, strong project management, and willingness to travel. Hybrid work is available; advanced MS Office and Salesforce skills are a plus, with a competitive base salary and comprehensive benefits.

Qualifications

• Requires bachelor's degree and 5–7 years in marketing or events, incl. 3+ years in people or project management.
• Project management experience essential.
• Willingness to travel and work nights/weekends.
• Experience in professional services; law firm or political background preferred.
• Self-starter in fast-paced, team- and deadline-driven environment.
• Detail-oriented with strong organizational skills; multitask capable.
• Ability to prioritize, work independently and meet deadlines.
• Excellent written and verbal communication; professional demeanor.
• Flexible and creative in meeting attorney needs; work well with attorneys and staff.
• Strong MS Word/Excel/PowerPoint; Salesforce a plus.
• Commitment to growth and development.

Responsibilities

• Coordinate and execute logistics for events and programs.
• Provide on-site management for client events in Washington, DC.
• Support global events team with lists, venue research, and planning of events and retreats.
• Collaborate with BD and partners on program strategy, budget, audience, topics, and speakers.
• Research venues and contracts for venues, catering, AV needs.
• Create and edit event invitations; maintain event details in Salesforce.
• Liaise with catering, facilities, security, design and BD teams.
• Process invoices in ChromeRiver; manage event budgets.
• Review and negotiate event contracts per firm policies.
• Manage vendor relationships.
• Coordinate production of nametags, signage, gifts, materials.
• Maintain timelines and provide updates to attorneys and staff.
• Prepare post-event analysis reports.

Skills

Project management

Communication

Organizational skills

Multitasking

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Salesforce

Job description

Location: Washington, DC
Schedule: 9:00 AM to 5:30 PM
FLSA: Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Events Manager in the Marketing department, reporting to the Director of Events.

The role will reside in the Washington, DC offices (K Street & Capitol Hill) with hybrid work capabilities and will be responsible for planning and managing the logistics involved with Akin-hosted seminars and receptions, the firm’s participation in tradeshows and conferences, internal events and retreats, etc. The Events Manager is expected to serve as a positive role model and mentor, and to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, efficient and effective departmental operations, and an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Coordinate and execute all logistics associated with special events and programs, including:
• Provide on-site management and support for client events, requests and needs in the Capitol Hill office including events involving elected officials, government agency representatives, policy experts, trade associations and industry leaders.
• Support the global events team by managing mailing lists;researching venues planning practice-based events and retreats; supporting firmwide ticketed events; and preparing event materials.
• Work with business development and partners to identify and develop program’s strategy, including, as appropriate, mission, budget, target audience, topics, speakers, format, alumni relations and co-sponsor that will resonate with clients, prospects, and/or other attendees.
• Conduct research, site selection and contract for venues, food, audiovisual needs, etc.
• Create and edit event lists and invitations, and maintain up-to-date event details in Salesforce.
• Serve as a liaison with the firm’s catering, facilities, security, design and business development teams to help ensure the success of firm events.
• Handle check requests and invoices in ChromeRiver while managing event budgets and expense tracking
• Review and negotiate event contracts and proposals with firm standards and policies in mind.
• Manage vendor relationships
• Coordinate production of nametags, signage, gifts, materials, etc.
• Maintain project timelines and status reports, and provide attorneys and staff with regular updates to help ensure successful firm events.
• Prepare post-event reports analyzing attendance, audience engagement, budget performance and follow-up opportunities.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Bachelor’s degree required, with a minimum of 5-7 years of marketing or special events experience, including at least 3 years of people or project management responsibility.
• Project management experience is essential
• Must have a willingness to travel and work some nights and weekends
• Experience in a professional services environment and previous law firm or political experience preferred
• Self-starter who works well in a fast-paced, team-oriented and deadline-oriented environment
• Detail-oriented with strong organizational skills and ability to handle multiple projects simultaneously
• Ability to prioritize workload, work independently, and complete tasks under time pressure as necessary
• Excellent communication skills, both written and oral, and attention to detail; strong work ethic; and poise and professionalism when interacting with internal and external contacts
• Flexibility and creativity to respond productively to individualized needs of attorneys; work well with the attorneys and staff; and react to difficult situations appropriately
• Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint; Salesforce experience is a plus
• Commitment to professional growth and development

The anticipated base salary range for this position in Washington, DC is $130,000 to $150,000.The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed.Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits.Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility