Event Manager

Akin Gump Strauss Hauer & Feld LLP; Washington (District of Columbia); Hybrid; USD 130,000 - 150,000; Full time

Job summary

Akin Gump Strauss Hauer & Feld LLP is seeking an Events Manager for the Marketing department, based in Washington, DC with hybrid work capabilities. You will plan and manage logistics for seminars, receptions, tradeshows, and internal events, while partnering with BD and attorneys to align strategy, audience, and budgeting.

The role requires 5–7 years in marketing or events, a bachelor’s degree, and willingness to travel; strong communication and organizational skills are essential to deliver

Qualifications

• Bachelor’s degree; 5–7 years of marketing or events experience.
• Project management experience essential.
• Willingness to travel and work some nights/weekends.
• Experience in a professional services environment or law firm preferred.
• Strong written and oral communication; detail-oriented.
• Ability to manage multiple projects under deadlines.
• Proficient with MS Word, Excel, PowerPoint; Salesforce a plus.

Responsibilities

• Coordinate and execute all logistics for events and programs.
• Provide on-site management for client events in the Capitol Hill office.
• Support global events team with venue research and planning.
• Collaborate with BD and partners on program strategy, budget, and topics.
• Negotiate contracts, manage budgets, and track expenses.
• Produce post-event reports on attendance and budgets.

Skills

Project management

Marketing events

Communication skills

Travel readiness

Budget management

Vendor coordination

Education

Bachelor's degree

Tools

Salesforce

Microsoft Office

Job description

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Events Manager in the Marketing department, reporting to the Director of Events.

The role will reside in the Washington, DC offices (K Street & Capitol Hill) with hybrid work capabilities and will be responsible for planning and managing the logistics involved with Akin-hosted seminars and receptions, the firm’s participation in tradeshows and conferences, internal events and retreats, etc. The Events Manager is expected to serve as a positive role model and mentor, and to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, efficient and effective departmental operations, and an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Coordinate and execute all logistics associated with special events and programs, including:
• Provide on-site management and support for client events, requests and needs in the Capitol Hill office including events involving elected officials, government agency representatives, policy experts, trade associations and industry leaders.
• Support the global events team by managing mailing lists; researching venues planning practice-based events and retreats; supporting firmwide ticketed events; and preparing event materials.
• Work with business development and partners to identify and develop program’s strategy, including, as appropriate, mission, budget, target audience, topics, speakers, format, alumni relations and co-sponsor that will resonate with clients, prospects, and/or other attendees.
• Conduct research, site selection and contract for venues, food, audiovisual needs, etc.
• Create and edit event lists and invitations, and maintain up-to-date event details in Salesforce.
• Serve as a liaison with the firm’s catering, facilities, security, design and business development teams to help ensure the success of firm events.
• Handle check requests and invoices in ChromeRiver while managing event budgets and expense tracking
• Review and negotiate event contracts and proposals with firm standards and policies in mind.
• Coordinate production of nametags, signage, gifts, materials, etc.
• Maintain project timelines and status reports, and provide attorneys and staff with regular updates to help ensure successful firm events.
• Prepare post-event reports analyzing attendance, audience engagement, budget performance and follow-up opportunities.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Bachelor's degree required, with a minimum of 5-7 years of marketing or special events experience, including at least 3 years of people or project management responsibility.
• Project management experience is essential
• Must have a willingness to travel and work some nights and weekends
• Experience in a professional services environment and previous law firm or political experience preferred
• Self-starter who works well in a fast-paced, team-oriented and deadline-oriented environment
• Detail-oriented with strong organizational skills and ability to handle multiple projects simultaneously
• Ability to prioritize workload, work independently, and complete tasks under time pressure as necessary
• Excellent communication skills, both written and oral, and attention to detail; strong work ethic; and poise and professionalism when interacting with internal and external contacts
• Flexibility and creativity to respond productively to individualized needs of attorneys; work well with the attorneys and staff; and react to difficult situations appropriately
• Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint; Salesforce experience is a plus
• Commitment to professional growth and development

The anticipated base salary range for this position in Washington, DC is $130,000 to $150,000. The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed. Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits. Additional information about benefits and rewards can be found here.