Events Leader: Strategy, Execution & Team Oversight

Jewishphilly; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, vision

Life insurance

Paid time off

403b retirement savings

Job summary

The Assistant Director of Events at Jewish Federation of Greater Philadelphia oversees the full event lifecycle, from concept to on-site execution, for a wide range of gatherings. Reporting to the Senior Director of Event Strategy, this role coordinates with clients, vendors, and staff to ensure objectives are met and attendee experiences are exceptional.

Responsibilities include managing budgets, supervising two Events Specialists and supporting staff, walk-throughs, vendor relations, and

Qualifications

• 4-6 years of professional event planning experience.
• At least 3 years of supervisory experience managing a high performing team.

Responsibilities

• Plan and execute 200 events per year for diverse audiences.
• Supervise collateral deliverables (invitations, web pages, signage, flyers).
• Oversee the Jewish Federation calendar communications monthly.
• Lead event logistics from concept to execution with vendors, timelines, and budgets.
• Direct event staff, interns, volunteers, and contractors as assigned.
• Assigns and monitors work plans, priorities, and project timelines.
• Ensure adherence to organizational policies and event standards.
• Serve as on-site decision-maker and troubleshoot challenges.
• Foster a collaborative, inclusive, customer-service oriented environment.
• Lead venue walk-throughs and maintain vendor relationships.
• Oversee annual vendor paperwork for risk management.
• Cultivate relationships with Federation professionals and partners.

Skills

Communication skills

Problem solving

Organizational skills

Budget management

Vendor & market knowledge

Catering & facilities

Jewish culture familiarity

Flexibility with hours

Supervisory experience

MS Office (Word/Excel/PowerPoint)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Assistant Director of Events at Jewish Federation of Greater Philadelphia oversees the full event lifecycle, from concept to on-site execution, for a wide range of gatherings. Reporting to the Senior Director of Event Strategy, this role coordinates with clients, vendors, and staff to ensure objectives are met and attendee experiences are exceptional.

Responsibilities include managing budgets, supervising two Events Specialists and supporting staff, walk-throughs, vendor relations, and