Events & Executive Support Coordinator

General Dynamics Information Technology; United States; Remote; USD 64,000 - 75,000; Full time

Benefits offered by this job

AI career tool

Internal mobility

Comprehensive benefits

401K with company match

Job summary

General Dynamics Information Technology, Inc. seeks an Events & Executive Support Coordinator to support NIH ORIVA. This role focuses on organization, follow-through, and clear communication while managing logistics for workshops and webinars.

You will work remotely with a small team, report to Communications Lead, travel 4-6 times per year, and help with scheduling, travel, expense reporting, and documentation, ensuring accessibility and policy compliance.

Qualifications

• 2+ years of professional experience in administrative or executive-support roles.
• Experience with scheduling, travel coordination, and expense reporting.
• Willingness to use AI tools (Copilot, Gemini, Claude) to improve processes.
• Ability to work with government stakeholders and adhere to policies.
• Strong written communication and organizational skills.

Responsibilities

• Coordinate logistics for scientific workshops and webinars from planning to day-of-event support.
• Collaborate with Communications, AV teams, and venue staff to run program activities.
• Track multiple projects using task tools (Microsoft Planner) and flag risks.
• Arrange travel for client events, typically 4-6 trips per year.
• Provide admin support to program leadership, track deliverables and records.

Skills

Detail-Oriented

Organization

Prioritization

Scheduling

Time Management

Education

Bachelor's degree in a relevant field

Tools

Microsoft Planner

Microsoft Office

Concur

Adobe Acrobat

Job description

Job Qualifications

Detail-Oriented, Organization, Prioritization, Scheduling, Time Management

Job Description

Type of Requisition: Regular

Clearance Level Must Currently Possess: None

Clearance Level Must Be Able To Obtain: None

Public Trust/Other Required: MBI (T2)

Job Family: Program Delivery and Execution

Skills: Detail-Oriented, Organization, Prioritization, Scheduling, Time Management

Certifications: None

Experience: 2 + years of related experience

US Citizenship Required: No

Role Overview

Seize your opportunity to make a personal impact as an Events & Executive Support Coordinator supporting the NIH Office of Research Innovation, Validation, and Application (ORIVA). GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career.

At GDIT, people are our differentiator. This Coordinator will provide logistical and administrative support for scientific workshops and webinars, along with broader administrative and communications support for the program team. The Coordinator will report to the team's Communications Lead and work closely with 3-4 other teammates. While the surrounding team and client are scientists, no scientific background is required; this role is about organization, follow-through, and clear communication.

HOW YOU WILL MAKE AN IMPACT

Event Coordination

• Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support
• Collaborate closely with the Communications team, audio-visual teams, and venue staff to help ensure workshops, webinars, and other program activities advance ORIVA’s mission
• Track multiple concurrent projects and deadlines using task management tools (e.g., Microsoft Planner), proactively flagging risks and identifying solutions to prevent delays
• Travel approximately 4-6 times per year to support client events, which contribute toward ORIVA’s mission

Administrative Support

• Provide general administrative support for the Program, including, but not limited to, assisting Program leadership with scheduling, making travel arrangements, expense reporting, deliverables tracking, and development of standard practices that increase operational efficiency
• Track the status of ongoing projects and tasks, proactively following up with team members and the client when items are at risk of missing deadlines
• Maintain accurate records related to events, communications, and project timelines
• Provide additional administrative and operational support to other team members and functions as time and priorities allow

Communications

• Draft and send professional, policy-compliant email responses to public inquiries, in accordance with NIH communication guidelines
• Revise documents to ensure they meet accessibility standards (e.g., PDFs, Word docs, PowerPoint decks) prior to publication on government websites

WHAT YOU’LL NEED TO SUCCEED

• Education: Bachelor's degree in relevant fields including, but not limited to, Public Relations, Public Health, Public Administration, Communications, Biology, Chemistry, Toxicology, and Biomedical Engineering or the equivalent combination of education, professional training, or work experience
• Required Experience: 2+ years of professional experience
• Required Technical Skills: Experience with or willingness to support executive assistant-style functions such as scheduling, travel coordination, and expense reporting; Able to follow established processes while proactively identifying creative, more efficient ways to get things done, including exploring use of artificial intelligence tools (Copilot, Gemini, Claude); Comfort working with government stakeholders and adhering to established communication policies
• Preferred Skills: Customer-facing experience, especially in contexts where communication is primarily written (e.g., email support, help desk); Experience supporting meetings, workshops, or event logistics; Prior experience in an executive assistant or administrative assistant capacity; Familiarity with Microsoft Office tools (Word, Outlook, Excel, PowerPoint, Planner); Familiarity with expense reporting or travel booking systems (e.g., Concur); Familiarity with use of Adobe Acrobat to edit and improve accessibility of PDF documents
• Attributes for Success: Excellent organizational skills and attention to detail, with the ability to manage and prioritize multiple tasks
• Location: 100% remote; physical office available in the Research Triangle Park (RTP), NC area
• Travel: Approximately 4-6 times per year
• Security Clearance: N/A however must obtain and maintain a Public Trust and will require you to provide onsite fingerprinting at a designated facility. This investigation may review personal and criminal behavior, financial conduct, foreign influence, as well as other adjudications.
• Work visa sponsorship will not be considered for this role. Must be a US Person (Green Card Holder/US Permanent Resident Alien, Refugee, Asylee, US Citizen)

This position does not accept submissions from third‑party agencies or corp‑to‑corp entities. Only direct applicants are eligible for consideration.

GDIT IS YOUR PLACE

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace

#GDITFedHealthJobs #GDITHealth #GDITPriority

The likely salary range for this position is $64,230 - $74,750. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours: 40

Travel Required: Less than 10%

Telecommuting Options: Remote

Work Location: Any Location / Remote

Total Rewards At GDIT: Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee’s date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our Identity Verification Process: As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

About Our Work: We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.

Join our Talent Community to stay up to date on our career opportunities and events at gdit.com/tc.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans