Events Coordinator (Onsite) (Kill Devil Hills, NC)

Kitty Hawk Kites, Inc.; Kill Devil Hills (NC); On-site; USD 24,796 - 38,572; Full time

Benefits offered by this job

Adventure perks

Store discounts

Team culture

Job summary

Kitty Hawk Kites, Inc. in Kill Devil Hills, NC, is seeking an Events Coordinator to plan and run the Outer Banks’ iconic events. You will collaborate with the Marketing Director to ensure execution across Kite Festivals, Brewtag, and promotional materials.

The role requires 1–2 years in event planning or project management, proficiency in Microsoft Office and Monday.com, and the stamina to work outdoors and weekends.

Qualifications

• 1–2 years of event planning, marketing, or project management experience.
• Proficiency in Microsoft Office; Monday.com or similar PM tools preferred.
• Must be able to lift 30+ lbs and work outdoors in the elements (sun, wind, and sand).
• Willing to work weekends, holidays, and evenings when necessary.

Responsibilities

• Plan and execute KHK events from conception to tear-down.
• Coordinate vendors, layouts, and on-site activation.
• Manage post-event summaries and ROI reporting.
• Track inventory and distribution of marketing assets.
• Support sponsorships and community partnerships.

Skills

Event planning experience

Project management

Physical stamina

Schedule flexibility

Driver's license

Tools

Monday.com

Microsoft Office

Job description

Job Title: Events Coordinator

Location: Kill Devil Hills, NC (On-Site)

Department: Marketing

Status: Full-time, hourly

About the Role

Kitty Hawk Kites is looking for an organized, high-energy Events Coordinator to join our Marketing Team. In this role, you will be the mastermind behind the Outer Banks’ most iconic events—from the famous OBX Kite Festivals to the KHK Summer Festivities. You won’t just be planning; you’ll be executing experiences that teach the world to fly. You will work directly with the Marketing Director to ensure every event, sponsorship, and piece of marketing material is in the right place at the right time.

Key Responsibilities

Event Planning & Execution

• Orchestrate the Fun: serve as the primary point person for the execution of all KHK events (Kite Festivals, Hang Gliding Spectacular, Brewtag, Kids Day, Sunset Celebrations, Sip & Shop, Game Night, etc.). This includes site layout, vendor coordination, set-up, and tear-down.
• Project Management: Utilize Monday.com to maintain timelines, task lists, and run‑of‑show schedules for the entire marketing team.
• On‑Site Activation: Represent Kitty Hawk Kites at third‑party community events, managing our booth, engaging with the public, and supporting local partners. Also support retail sales when needed and learn our products.

Marketing Distribution & Logistics

• Manage the Paper Trail: Oversee the inventory and distribution of all physical marketing assets (Adventure Guides, Rack Cards, Flyers, and Coupons).
• Vendor Management: Manage our outsourced distribution partners to ensure all local racks and hubs are fully stocked with current materials.
• Accountability: Conduct spot‑checks to ensure distribution partners are executing according to contract.

Community & Partnerships

• Sponsorship Management: Maintain relationships with event sponsors, ensuring all deliverables (logos on banners, shout‑outs, booth spaces) are met.
• Donations: Manage the incoming donation request process for the company, handling fulfillment and tracking of charitable giving.

Reporting & Finance

• The Scoreboard: Create detailed post‑event summaries, tracking attendance, weather, operational wins/challenges, and ROI.
• Budget Tracking: Record and code all event‑related expenses to ensure we stay on budget.

Qualifications

• Experience: 1‑2 years of experience in event planning, marketing, or project management is preferred.
• Tech Savvy: Proficiency in Microsoft Office is required. Experience with Monday.com or similar project management tools is a massive plus.
• Physical Stamina: Must be able to lift 30+ lbs, stand for extended periods, and work outdoors in the elements (sun, wind, and sand).
• Schedule Flexibility: Must be willing and able to work weekends, holidays, and evenings when necessary.
• Driver’s License: Valid driver’s license required for travel between event sites and store locations, and ability to pass a background check.

Why You’ll Love It Here

• Adventure Perks: Free recreation activities (Hang Gliding, Aero Trek, Dolphin Tours, and more) for you to experience what we sell.
• Store Discounts: Great discounts on merchandise at Kitty Hawk Kites, Kitty Hawk Surf Co., and Life is Good.
• Culture: Work with a passionate team that has been teaching the world to fly for over 50 years.

How to Apply

Please send your resume and a brief cover letter telling us about your favorite event you’ve ever planned (or attended).

Kitty Hawk Kites, Inc is an Equal Opportunity Employer.