Events Coordinator IV — Campus Event Management (Flexible Hours)

University-of-Louisville; Louisville (TN); On-site; USD 55,000 - 59,000; Full time

Job summary

The Delphi Center for Teaching and Learning at the University of Louisville seeks an Events Coordinator IV to manage a portfolio of 200+ events annually, from initial booking through execution and wrap-up. You will work with clients, the ECS team, business office, and vendors to ensure a seamless experience, including quotes, contracts, catering, AV, and post-event invoicing.

Ideal candidate has 5 years’ event coordination experience, proficiency with Ungerboeck/Momentus, and excellent customer

Qualifications

• Bachelor's degree in a related field or an equivalent combination of education and experience.
• 5 years’ direct experience booking and coordinating meetings and events for an event venue.
• Experience using Momentus event management software and Ungerboeck preferred.

Responsibilities

• Event Booking – respond to inquiries, qualify and book events, and prepare confirmations.
• Event Management – oversee room setups, catering, AV, and vendor coordination for flawless execution.
• Department Support – track RFPs/inquiries, pursue re-booking, and assist with marketing and reporting.

Skills

Customer service

Organization

Time management

Communication

Interpersonal skills

Problem solving

Independent judgment

Education

Bachelor's degree in related field

Tools

Ungerboeck

Momentus

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Visio

Job description

The Delphi Center for Teaching and Learning at the University of Louisville seeks an Events Coordinator IV to manage a portfolio of 200+ events annually, from initial booking through execution and wrap-up. You will work with clients, the ECS team, business office, and vendors to ensure a seamless experience, including quotes, contracts, catering, AV, and post-event invoicing.

Ideal candidate has 5 years’ event coordination experience, proficiency with Ungerboeck/Momentus, and excellent customer