Events Coordinator - In-Person & Hybrid (DC)

mei-employment; Washington (District of Columbia); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan

Health Savings Account / Flexible Sp­e

Job summary

The Middle East Institute seeks an Events Coordinator with 1-2 years of experience in event planning and outreach to join a small, dynamic team in Washington, DC. You will support conferences, panels, webinars, fundraising dinners, and MEI’s annual gala, assisting with promotion, logistics, and attendee communications.

You will collaborate with leadership to plan event prep, craft marketing materials, track metrics, and manage speaker logistics while maintaining flexibility and a growth mindset.

Qualifications

• 1-2 years of experience in event planning or digital communications.
• Excellent organizational, communication, negotiation, and multitasking skills.
• Ability to remain calm under pressure while maintaining a customer-support mindset.
• Demonstrated problem-solving and troubleshooting skills in event management.
• Flexibility to work irregular hours, including evenings and weekends.
• Strong writing and editing abilities.
• Familiarity with Middle East policy issues.
• Willingness to learn backend website management.
• Preferred experience in graphic design and photo/video editing (e.g., Canva and Adobe Creative Suite).
• Experience with data management.

Responsibilities

• Collaborate with MEI’s Events team to coordinate weekly Zoom, hybrid, and in-person events, including managing speaker communication, logistics, travel coordination, invitation lists, and producing event materials.
• Work closely with department heads and MEI leadership to plan and oversee all event preparations.
• Develop event marketing materials aligned with MEI branding to effectively drive event registration including writing, editing and design.
• Produce regular metrics reports for the department head.
• Track and manage event budgets and expenditures.
• Maintain an up-to-date database of institutional contacts.
• Set up conference rooms for live and hybrid events, including ordering food and managing event-related logistics.
• Create and manage engaging content across all social media platforms.
• Identify compelling stories from content produced by MEI’s policy experts.
• Serve as the point of contact for all internal meeting room reservations and setup (e.g., catering, AV, room configuration).
• Other duties as assigned.

Skills

Event planning

Digital communications

Organizational skills

Communication

Negotiation

Multitasking

Writing & editing

Graphic design

Photo/video editing

Data management

Backend website management

Education

Bachelor’s degree in journalism, international relations, or related field

Job description

The Middle East Institute seeks an Events Coordinator with 1-2 years of experience in event planning and outreach to join a small, dynamic team in Washington, DC. You will support conferences, panels, webinars, fundraising dinners, and MEI’s annual gala, assisting with promotion, logistics, and attendee communications.

You will collaborate with leadership to plan event prep, craft marketing materials, track metrics, and manage speaker logistics while maintaining flexibility and a growth mindset.