Event Planner, Law School

Marquette University Clg-Nurse; Milwaukee (WI); Presencial; USD 28.000 - 36.000; Jornada completa

Descripción de la vacante

Marquette University Law School is seeking an Event Planner to manage a wide range of university events from concept to completion, ensuring excellence and alignment with the university mission. You will coordinate venues, vendors, and logistics for events at Eckstein Hall and off-site locations for internal and external communities.

The role requires at least 2 years of related experience, strong organizational and communication skills, and the ability to work evenings and weekends as events

Formación

• A minimum of 2 years of related experience in event planning.
• Proficient in Microsoft Word, Excel, Outlook and web‑based applications.
• Strong organizational and project management skills.
• Ability to work evenings and weekends as needed.
• Excellent written, verbal, and interpersonal communication.

Responsabilidades

• Lead planning and execution of events with Law School, University partners, and external groups.
• Manage event budgets, room reservations, contracts, catering, and on‑site logistics.
• Coordinate travel for guests and support event technology and CMS tools.
• Hire, train, and supervise student staff overseeing event work orders.

Conocimientos

Event planning

Budget management

MS Word

MS Excel

MS Outlook

Organizational skills

Communication

Team collaboration

Problem solving

Herramientas

Reservation software

Billing software

Descripción del empleo

Position Type Staff

Job Family Auxiliary Services

# Hours Per Week 37.5

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Event Planner is responsible for producing high-quality events from conception through completion in a manner consistent with the excellence required by the University Mission. The event planner is responsible for helping ensure hundreds of successful and well‑executed events that occur within Eckstein Hall, on the Marquette campus, and in off‑site locations and that welcome both the internal and external community.

Duties and Responsibilities

1. Lead the planning and execution of events in partnership with members of the Law School, Marquette University, and external organizations. Serve as a primary resource for event strategy and logistics, including venue selection and reservations, contract negotiations, catering, setup and turnover, attendance management, signage and event materials, and on‑site coordination. Anticipate needs, troubleshoot challenges, and develop solutions before, during, and following events. Maintain event resources and supplies while successfully managing multiple events and projects simultaneously. Work collaboratively with the Manager of Building Operations to coordinate event and facility needs and ensure smooth building operations in support of Law School programs and events.

2. Serve as the primary point person for event‑related systems, including room reservations, work orders, billing, and internal event tracking. Manage event‑related financial processes, including budget oversight and billing for internal and external users of event spaces. Maintain accurate event records and ensure appropriate follow‑through on administrative and financial details. Help ensure events and related facility operations meet applicable insurance, health, safety, and other requirements.

3. Coordinate travel and hospitality arrangements for Law School guests, including hotel accommodations, transportation, and dining reservations, as requested by the Dean or needed for Law School programs. Support event technology needs within Eckstein Hall, including basic troubleshooting and coordination with the Media & Technology department. Create and maintain online event information and registration resources using the Law School CMS , Wufoo Forms, Zoom, and other applicable systems.

4. Hire, train, schedule, and supervise student employees who support Law School events. Ensure appropriate student staffing based on event needs and share responsibility for the supervision of facilities student employees who execute event work orders and support building operations. Work in close collaboration with the Manager of Building Operations, including cross‑training on key event and building operations responsibilities to provide continuity and coverage during vacations, illnesses, and other absences.

Required Knowledge, Skills and Abilities

• A minimum of 2 years of related experience.
• Working knowledge of Microsoft Word, Excel, Outlook, and web‑based applications.
• Proficient problem‑solving skills
• Ability to work in a fast‑paced environment, both independently and collaboratively. Must be able to work with minimum supervision; requires exercising independent judgement.
• Strong organizational and project management skills.
• Strong written, verbal, and interpersonal skills required to communicate effectively with Law School Community members (faculty, staff, students), guests, visitors, and student workers.
• Ability to work some nights and weekends based on programs and events scheduled in the building

Preferred Knowledge, Skills and Abilities

• Previous experience with a reservation/service order/billing software system.

Required Documents

• Resume
• Cover Letter/Letter of Application

Posting Specific Questions

Required fields are indicated with an asterisk (*).

EOE Statement

It is the policy of Marquette University to provide equal employment opportunities ( EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.

Department

Department Law School