Events Coordinator - Hoover Met Complex

The Sports Facilities Advisory & Management; Hoover (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Sports Facilities Advisory & Management is seeking an Events Coordinator for the Hoover Met Complex in Hoover, AL. The role supports Event Managers, planning and executing a variety of events, while delivering top-notch service and event management.

Responsibilities include coordinating staffing, generating proposals and contracts, and maintaining facility schedules. The position requires flexibility to work evenings, weekends, and holidays in a fast-paced environment.

Qualifications

• Excellent guest service skills required.
• Strong verbal and written communication abilities.
• Ability to multi-task in a fast-paced environment.
• Must be detail-oriented and well organized.
• Experience supervising part-time staff preferred.
• Ability to work flexible hours including evenings, weekends, and holidays.

Responsibilities

• Assist with planning and execution of events at the venue.
• Provide supervision and be available for non-traditional hours (evenings, weekends, holidays).
• Create and maintain reports and billing for events.
• Coordinate staffing for events and manage event logistics.
• Maintain facilities and support administrative tasks as needed.

Skills

Guest service

Communication

Multi-tasking

Detail oriented

Staff supervision

Time management

Job description

EVENTS COORDINATOR - Hoover Met Complex

HOOV SFM, LLC

LOCATION: Hoover, AL

DEPARTMENT: EVENTS

REPORTS TO: OPERATIONS DIRECTOR

STATUS: FULL-TIME (EXEMPT)

ABOUT THE COMPANY:

The Hoover Met Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Hoover, AL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

The Hoover Metropolitan Complex is a managed facility by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Events Coordinator is responsible for assisting the Events Managers and planning and executing all aspects of various events. This position is responsible for establishing relationships with all event holders and to provide top-notch service and event management.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Assist with planning and execution of events and programs at the venue
• Provide supervision, serve as Manager on Duty (MOD) and be available to work non-traditional hours (evenings, weekends, and holidays)
• Create, track, and update various reports
• Submit weekly billing for event/rental activity
• Provide support to the managers and the administrative team with phone support, creating correspondences, and providing backup support
• Manage ongoing facility schedule for local programs
• Generate event proposals and contracts
• Coordinate staffing for various events
• Successfully manage and execute events in a fast-paced environment
• Track and report maintenance and cleaning issues
• Maintain clean and organized facilities
• Perform additional duties as assigned

MINIMUM QUALIFICATIONS:

• Must be able to work a flexible work schedule including weekends, nights, and holidays
• Ability to work productively with a wide variety of ages
• Excellent communication skills, both verbal and written
• Must have excellent guest service skills
• Ability to maintain focus in a high-volume, fast-paced environment
• Must be detail-oriented and have outstanding organizational skills
• Prior experience supervising part-time staff (preferred)
• Ability to multi-task and prioritize
• Ability to remain calm and focused in demanding and challenging situations
• Commitment to the safety and well-being of others
• Must be 18 years of age or older

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Must be able to lift 50 pounds waist high
• May be required to sit or stand for extended periods of time
• Will be required to operate a computer
• Facility has intermittent noise
• Must be able to work in an environment with varying temperatures