Events Coordinator

University of California; Washington (District of Columbia); Hybrid; USD 63,000 - 67,000; Full time

Benefits offered by this job

Health insurance

On-site fitness center

Generous leave policies

Job summary

The Council on Foreign Relations (CFR) in Washington, DC, seeks an Events Coordinator to support the Events Operations team with logistics for in-person, virtual, and hybrid events. The role focuses on coordinating operational details and onsite execution for CFR events and external clients, with onsite expectation four days per week and anchor onsite days on Tue–Thu.

Responsibilities include day-of logistics, invoicing vendors, and cross-team collaboration, plus administrative duties across

Qualifications

• Bachelor’s degree in hospitality management, business, communications or marketing.
• At least 3 years of experience in events, hospitality, or a related field.
• Demonstrated administrative experience and the ability to manage multiple priorities under deadline.
• Exceptional organizational skills and attention to detail.
• Outstanding customer service, communication, and problem-solving skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Zoom.
• Availability to work flexible hours, including early mornings, late evenings, and during inclement weather.
• Ability to lift equipment and furniture up to 25lbs.

Responsibilities

• Coordinate and assist team with event logistics for in-person, virtual, and hybrid events hosted by CFR and external rental clients.
• Collaborate with internal teams, vendors, and external partners to coordinate event logistics, room setups, catering, AV, and other needs.
• Support day-of logistics for in-person, virtual, and hybrid events by serving as a Zoom host/operator.
• Process, review, and track invoices from external event vendors.
• Provide administrative support to the Events Management team on a variety of projects and challenges.
• Maintain courteous, positive, professional, and cooperative interactions with staff, vendors and guests.
• Perform any other duties or tasks as assigned or required.

Skills

Administrative experience

Organizational skills

Customer service

Communication

Problem-solving

Flexibility

Education

Bachelor’s degree in hospitality management, business, communications or marketing

Tools

Microsoft Office Suite

Zoom

Job description

Position Summary

The Council on Foreign Relations’ DC office, located just one block from the White House, is home to a state-of-the-art conference center and hosts several hundred internal and external meetings each year.

The Events Coordinator will provide logistical and administrative support to the Events Operations team. The position is responsible for coordinating operational details and supporting onsite event execution for both internal and external events at the Council.

This full-time position is based in CFR’s Washington, DC office at least four days per week. Tuesdays, Wednesdays, and Thursdays are considered institutional anchor days where all staff are required to be onsite. CFR’s remote working schedule is subject to change.

Essential Functions/Responsibilities

• Coordinate and assist team with event logistics for in-person, virtual, and hybrid events hosted by CFR and external rental clients.
• Collaborate with internal teams, vendors, and external partners to coordinate event logistics, including room setups, catering arrangements, audiovisual requirements, and other operational needs to ensure seamless event execution.
• Support in-person, virtual, and hybrid events by managing day-of logistics, including serving as a Zoom host/operator.
• Process, review, and track invoices from external event vendors.
• Provide administrative support to the Events Management team on a variety of new and existing projects and challenges that come up including event scheduling, catering, and client relations.
• Provide and uphold a courteous, positive, professional and cooperative attitude with the staff, vendors, and guests.
• Perform any other duties or tasks as assigned or required.

Minimum Qualifications

Education

• Bachelor’s degree in hospitality management, business, communications or marketing, preferred.

Experience

• At least 3 years of experience in events, hospitality, or a related field.

Related Skills & Other Requirements

• Demonstrated administrative experience and the ability to manage multiple priorities under deadline.

• Exceptional organizational skills and attention to detail.

• Outstanding customer service, communication, and problem-solving skills.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Zoom.

• The availability to work flexible hours upon request, including early mornings, late evenings, and during periods of inclement weather is required.

• Ability to lift equipment and furniture up to 25lbs.

Compensation and Benefits

• The full-time annual compensation range for this position is $63,000 – $67,000, depending on experience.
• In addition to competitive salaries, the Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.

Required Application Materials

About CFR

The Council on Foreign Relations (CFR) is committed to fostering a foreign policy community in the United States that is more representative of American society, recognizing that diverse backgrounds and perspectives contribute to broader, more informed participation in the foreign policy debate and lead to an enhanced understanding of the world and the United States’ role therein. To that end, CFR is dedicated to continuing to advance diversity, equity, and inclusion throughout its work and workplace by building a more diverse membership and staff, producing and dispensing thoughtful analysis on a broad range of foreign policy issues, and developing relevant, wide-reaching programming that also serves to expand the foreign policy talent pipeline to underrepresented populations.