Events Coordinator

Furman University; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Furman University is seeking an Events Coordinator to join the Conference and Event Services team. This professional position reports to the Director of Conference & Event Services and is responsible for sales, event booking and event management at the Younts Conference Center.

Responsibilities include client services, collaboration with other university departments, and client-level operational support of in-house technology at the Younts Center.

Qualifications

• Bachelor's degree required with 1-3 years' experience in related field.
• Sales and event experience, preferably in hospitality, is preferred.
• Proven professional experience and strong skills in communication, organization, and administration with commitment to excellent client service.
• Computer proficiency (Windows and Microsoft Office) is required.
• Comfort working in a fast-paced, team environment and ability to take initiative and work independently.

Responsibilities

• Coordinate with university and off-campus clients to determine event space, technical, and logistical needs.
• Prepare setup plans for events; communicate plans and revisions to clients and production staff.
• Coordinate with university departments and vendors to secure resources and staff support for events.
• Act as manager on duty for Younts Center and other campus events; address client concerns during events.
• Provide on-call support for summer clients; enforce safety and facility policies.

Skills

Communication

Organization

Administration

Customer service

Initiative

Education

Bachelor's degree

Tools

Windows

Microsoft Office

Job description

Job Title

Events Coordinator

Job Family

Professionals

Full-Time/Part-Time

Full time

Pay Type

Salary

Department

Conference and Event Services

Job Summary

This is a professional position reporting to the Director of Conference & Event Services. This person is responsible for sales, event booking and event management at the Younts Conference Center. Responsibilities include client services, collaboration with other university departments, and client-level operational support of in-house technology at the Younts Center. This employee is responsible for administrative and operational coordination of events at the Younts Conference Center and weddings at various campus locations.

Responsibilities

Operations

Coordinate with university and off-campus clients to determine event space, technical, and logistical needs. Prepare setup plans for events; communicate plans and revisions to clients and production staff. Coordinate with university departments and vendors to secure resources and staff support for events. Act as "manager on duty" for Younts Center and other campus events. Promptly address client concerns during events, utilizing departmental, university and vendor resources as appropriate. Provide on call support for summer clients during their time on campus. Communicate and enforce safety and facility policies. Conduct ongoing review of facility operations to ensure compliance with safety procedures.

Administration

Maintain current information on university facilities and vendors for dissemination to potential clients. Schedule events at the Younts Center and campus wedding venues. Enter and update client information and event bookings in EBMS and R25.; resolve booking conflict & with other departmental and university events. Generate contracts, cost estimates & invoices for events. Receive and process contracts and certificates of insurance. Receive payments & forward appropriately for processing. Provide event & incident reports to the Director and, as appropriate, other university departments & external agencies.

Consultation

Serve as a consultant for university departments & organizations planning events not held in spaces administered by the department. Develop professional, cooperative relationships with faculty, staff, student & community constituencies.

T. Facility Upkeep

Monitor equipment conditions and behavior; troubleshoot equipment and, when necessary, refer to appropriate departments/vendors for resolution.

Employee Development

Communicate openly & effectively with and recognize the contributions of supervisors & co-workers. Complete performance review process. Pursue professional development to enhance work performance.

Work Relationships

The Event Coordinator maintains a generally cooperative attitude and continuous contact with the Director, others in Conference & Event Services, members of other departments, and professional & student staff for planning, coordinating, problem solving, presenting information and suggestions relating to mutual goals. This person frequently contacts students and the general public to exchange factual information and explain rules, regulations, practices and functions.

Decision-Making & Accountability

This person reviews ongoing and completed work to ensure compliance with procedures and deadlines. Job tasks involve multiple procedures with interrelated processes or steps. This person's work involves choosing the appropriate option(s) or procedure(s) to follow and applying established rules and procedures.

Supervision

The Event Coordinator reports to the Director of Conference & Event Services. This person performs work independently in routine matters and refers non-routine issues or questions to the Director.

Education/Skill Requirements

• Bachelor's degree with 1-3 years' experience in related field required.
• Sales and event experience, preferably in the hospitality industry, is preferred.
• The successful candidate will demonstrate professional experience and superior skills in communication, organization, and administration, along with commitment to excellent client service.
• Computer proficiency (Windows and Microsoft Office suite) is required.
• The successful candidate will demonstrate comfort working in a fast-paced, team environment.
• The successful candidate will demonstrate the ability to take initiative and work independently.

Work Conditions

• Multitasking and prioritization of multiple ongoing processes; Configuration, use and troubleshooting of computer, audio-visual and related technology; Frequent use of office computer, telecommunication and document handling equipment.
• Frequent standing and walking in indoor and outdoor event, athletic and housing venues; Occasional reaching and handling of tools & objects; Occasional stooping, kneeling, crouching and crawling; occasional pushing and pulling, lifting and carrying, climbing and balancing; Frequent exposure to extremes of temperature & weather during outdoor events and summer programs; Evening and weekend work.

Company Culture

Welcome to Furman University Employment Opportunities! Furman University is a selective private liberal arts and sciences college committed to helping students develop intellectually, personally, and interpersonally and providing the practical skills necessary to succeed in a rapidly-changing world. Furman professors are exceptional teacher-scholars who mentor undergraduate students within a campus community that values and encourages diverse ideas and perspectives. Our strategic vision, The Furman Advantage, promises students an individualized four-year pathway facilitated by team of mentors and infused with a rich and varied set of high impact experiences outside the classroom that include undergraduate research, study away, internships, community-focused learning, and opportunities to engage across differences. Furman University is an Equal Opportunity Employer and adheres to all applicable federal and state laws regarding nondiscrimination. The University is dedicated to fostering an inclusive and welcoming environment where all individuals represent a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities are treated equitably and with respect. Employment decisions are based on qualifications, merit, and institutional needs. In keeping with this commitment domestic partners of employees are eligible for comprehensive benefits and faculty/staff affinity groups exist to offer support for faculty/staff that identify as LGBTQIA+ and/or Black/African-American. The Furman student experience is supported by a rich network of centers and institutes that includes The Hill Institute for Innovation and Entrepreneurship, The Riley Institute, The David E. Shi Institute for Sustainable Communities, The Institute for the Advancement of Community Health, The Rinker Center for Study Away and International Education, The Cothran Center for Vocational Reflection, The Furman Humanities Center, The Shucker Center for Leadership Development, The Malone Center for Career Engagement, The Center for Interpersonal Connections, and our newest addition, The Tocqueville Center for the Study of Democracy and Society. Furman is located on traditional Cherokee land in Greenville, South Carolina, a racially and culturally diverse community that is one of the fastest growing cities in the Southeast. It has been ranked among “America’s Ten Best” by Forbes Magazine. Greenville has a thriving downtown, excellent private and public schools and a vibrant international community. A 20-mile bike and running trail connects the university to Greenville and Travelers Rest, which was named “one of America’s coolest small towns.” It is within a short driving distance of Asheville, Charlotte and Atlanta. The Blue Ridge Mountains and Atlantic Beaches are within easy reach.