Events Coordinator

Villa Esperanza Services; Pasadena (CA); On-site; USD 27,552 - 33,062; Full time

Job summary

Villa Esperanza Services is seeking a Special Events Coordinator to plan and execute fundraising events like the Gala and Race Day. The ideal candidate will possess a bachelor's degree or equivalent experience in event planning, proven experience with event execution, and excellent communication skills. Join us in making a lasting impact on our community!

The role includes managing budgets, recruiting committees, and coordinating marketing efforts. Pay ranges from $20.00 - $24.00 per hour for a full-time schedule of Monday to Friday, 8:30am - 5:00 pm.

Qualifications

• Proven experience planning and executing successful events.
• Ability to manage multiple projects and meet deadlines efficiently.
• Highly organized, detail-oriented, and proactive.

Responsibilities

• Plan, coordinate, and execute all aspects of fundraising events.
• Recruit, manage, and engage event committees.
• Negotiate with vendors and manage event budgets.

Skills

Event planning

Customer service

Communication skills

Microsoft Office Suite

Education

Bachelor’s degree in event planning, nonprofit management, or related field

Tools

Adobe Creative Suite

Canva

Email marketing systems

Job description

Job Description: We are seeking a proactive, detail-oriented, and creative Special Events Coordinator to lead the planning, coordination, and execution of Villa’s primary and secondary fundraising events. This role offers an exciting opportunity to contribute to our mission by fostering relationships with donors, volunteers, and community partners through dynamic event management. If you are someone who enjoys meaningful work, values teamwork, and wants to be part of an organization making a lasting impact in the community, we would be thrilled to learn what you can bring to our team.

Key Responsibilities:

Plan, coordinate, and execute all aspects of Villa’s major fundraising events, including the Gala, Race Day, and Golf Tournament of Hope, as well as regional events and holiday celebrations.

Develop and implement sponsorship and underwriting solicitations to maximize event revenue.

Recruit, manage, and engage event committees, facilitating planning meetings and volunteer participation.

Design, produce, and distribute event collateral such as invitations, signage, and digital materials.

Coordinate marketing efforts through news releases, social media, email campaigns, and website updates.

Negotiate with vendors and manage event budgets to ensure cost-effective execution.

Manage post-event activities including invoicing, thank-you notes, and donor follow-up.

Analyze event participation and donor engagement to inform future strategies.

Villa Esperanza Services is a dedicated non-profit organization with over 65 years of experience supporting individuals with intellectual and developmental disabilities. We are committed to making a lasting impact in our community through innovative programs, meaningful events, and ongoing community engagement. We are entering an exciting new chapter, and we are looking for a detail-oriented, motivated, and growth-minded professional to join our Philanthropy team. As we move through the final phase of a transformational capital campaign and continue expanding our impact in the community, we are also restructuring and strengthening our development operations to support future growth and opportunity.

Pay Rate : $20.00 - $24.00/hour

Schedule: Monday – Friday 8:30am - 5:00 pm (40 hrs/week)

Qualifications and Requirements:

Bachelor’s degree or equivalent experience in event planning, nonprofit management, or related field.

Proven experience planning and executing successful events.

Ability to manage multiple projects and meet deadlines efficiently.

Excellent customer service, written, and verbal communication skills.

Proficiency in Microsoft Office Suite; experience with Adobe Creative Suite and Canva is a plus.

Knowledge of email marketing systems and website development is desirable.

Highly organized, detail-oriented, with a high level of integrity, diplomacy, and initiative.

Physical ability to lift up to 25 pounds and perform light physical tasks as needed.

Satisfactorily pass a background fingerprinting clearance from DOJ/FBI Community Care Licensing/Dept. of Social Services.

Satisfactorily complete a physical & TB screening

Philanthropy - SPECIAL Events Coordinator