Events Coordinator

GrayRobinson, P.A. Nationwide Alcohol Industry Practice; Orlando (FL); On-site; USD 45,000 - 62,000; Full time

Job summary

GrayRobinson, P.A. is hiring an Events Coordinator in Orlando/Tampa/Tallahassee offices. The role requires a bachelor’s degree in marketing or related field and 2+ years’ experience, preferably in a law firm or professional services.

You’ll plan, coordinate, and execute firm events, manage invitations and post-event data, and support sponsorship activities. The candidate will maintain event calendars, track deadlines, and work with the marketing budget to ensure successful programs and

Qualifications

• Bachelor’s degree in marketing, communications, or related field.
• 2+ years of experience, preferably in a law firm or professional services.
• Strong planning, coordination, and communication abilities.

Responsibilities

• Assist with planning and on-site execution of firm-hosted events (webinars, in-person programs, receptions, client entertainment).
• Manage email invitations, RSVP, attendee tracking, and post-event data in CRM and email tools.
• Prepare post-event reports: attendance, engagement, costs, lessons learned, follow-up ideas.
• Maintain event calendars and internal tracking for deadlines and responsibilities.
• Coordinate sponsorship benefits, logo placements, ads, signage, and promotional materials.
• Liaise with expense and invoice management, review marketing budget charges, and research historic expenses.

Skills

Event planning

On-site coordination

Budget management

CRM management

Vendor coordination

Communication skills

Education

Bachelor's degree in Marketing/Communications

Tools

Microsoft Office

Job description

Description

GrayRobinson, a full-service law and government consulting firm with 16 offices in Florida and Washington, D.C., has an immediate opening for an Events Coordinator based in our Orlando, Tampa, or Tallahassee office. The successful candidate will have a bachelor’s degree in marketing, communications, or a related field and 2+ years of experience, preferably in a law firm or other professional services environment.

The Duties May Include, But Are Not Limited To:

• Assisting with the planning and on-site execution of firm-hosted events, including webinars, in-person programs, networking receptions, and client entertainment events.
• Managing email invitations, RSVP, attendee tracking, and post-event data processes through the firm’s CRM and email marketing platforms.
• Preparing post-event reports, including attendance, engagement, costs, lessons learned, measurement of results, and recommended follow-up and future improvements.
• Maintaining and updating event calendars and related internal tracking tools to ensure visibility into upcoming events, deadlines, and responsibilities.
• Coordinating sponsorship benefits, deliverables, and promotion, including internal tracking, logo placement, advertising, signage, registrations, marketing materials, branded promotional materials, and internal and external promotion.
• Serving as the primary liaison to the firm’s expense and invoice management system, including reviewing all items charged to the marketing budget and researching historical expense information as needed.

The Ideal Candidate Must Also Have The Following Skills:

• Exceptional accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Time management and project management skills, including the ability to manage multiple priorities with tight deadlines.
• Ability to perform effectively under pressure in a fast-paced, service-oriented environment.
• Ability to manage deliverables from multiple sources and proactively follow up as necessary.
• Necessary computer skills include Microsoft Office (Outlook, Word, Excel, etc.).

We offer a competitive salary and a comprehensive benefits package in a fast-paced, professional work environment.

GrayRobinson is an Equal Opportunity Employer.

Description

GrayRobinson, a full-service law and government consulting firm with 16 offices in Florida and Washington, D.C., has an immediate opening for an Events Coordinator based in our Orlando, Tampa, or Tallahassee office. The successful candidate will have a bachelor’s degree in marketing, communications, or a related field and 2+ years of experience, preferably in a law firm or other professional services environment.

The Duties May Include, But Are Not Limited To:

• Assisting with the planning and on-site execution of firm-hosted events, including webinars, in-person programs, networking receptions, and client entertainment events.
• Managing email invitations, RSVP, attendee tracking, and post-event data processes through the firm’s CRM and email marketing platforms.
• Preparing post-event reports, including attendance, engagement, costs, lessons learned, measurement of results, and recommended follow-up and future improvements.
• Maintaining and updating event calendars and related internal tracking tools to ensure visibility into upcoming events, deadlines, and responsibilities.
• Coordinating sponsorship benefits, deliverables, and promotion, including internal tracking, logo placement, advertising, signage, registrations, marketing materials, branded promotional materials, and internal and external promotion.
• Serving as the primary liaison to the firm’s expense and invoice management system, including reviewing all items charged to the marketing budget and researching historical expense information as needed.

The Ideal Candidate Must Also Have The Following Skills:

• Exceptional accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Time management and project management skills, including the ability to manage multiple priorities with tight deadlines.
• Ability to perform effectively under pressure in a fast-paced, service-oriented environment.
• Ability to manage deliverables from multiple sources and proactively follow up as necessary.
• Necessary computer skills include Microsoft Office (Outlook, Word, Excel, etc.).

We offer a competitive salary and a comprehensive benefits package in a fast-paced, professional work environment.

GrayRobinson is an Equal Opportunity Employer.