Impactful Law Firm Events Coordinator

GrayRobinson, P.A. Nationwide Alcohol Industry Practice; Orlando (FL); On-site; USD 45,000 - 62,000; Full time

Job summary

GrayRobinson, P.A. is hiring an Events Coordinator in Orlando/Tampa/Tallahassee offices. The role requires a bachelor’s degree in marketing or related field and 2+ years’ experience, preferably in a law firm or professional services.

You’ll plan, coordinate, and execute firm events, manage invitations and post-event data, and support sponsorship activities. The candidate will maintain event calendars, track deadlines, and work with the marketing budget to ensure successful programs and

Qualifications

• Bachelor’s degree in marketing, communications, or related field.
• 2+ years of experience, preferably in a law firm or professional services.
• Strong planning, coordination, and communication abilities.

Responsibilities

• Assist with planning and on-site execution of firm-hosted events (webinars, in-person programs, receptions, client entertainment).
• Manage email invitations, RSVP, attendee tracking, and post-event data in CRM and email tools.
• Prepare post-event reports: attendance, engagement, costs, lessons learned, follow-up ideas.
• Maintain event calendars and internal tracking for deadlines and responsibilities.
• Coordinate sponsorship benefits, logo placements, ads, signage, and promotional materials.
• Liaise with expense and invoice management, review marketing budget charges, and research historic expenses.

Skills

Event planning

On-site coordination

Budget management

CRM management

Vendor coordination

Communication skills

Education

Bachelor's degree in Marketing/Communications

Tools

Microsoft Office

Job description

GrayRobinson, P.A. is hiring an Events Coordinator in Orlando/Tampa/Tallahassee offices. The role requires a bachelor’s degree in marketing or related field and 2+ years’ experience, preferably in a law firm or professional services.

You’ll plan, coordinate, and execute firm events, manage invitations and post-event data, and support sponsorship activities. The candidate will maintain event calendars, track deadlines, and work with the marketing budget to ensure successful programs and