Events Coordinator

Four Seasons; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Employee discounts

Complimentary stays

Dry cleaning

Employee meals

Insurance package

401(k)

PTO/ Holidays

Events & recognition

Career growth

Job summary

Four Seasons Hotel Nashville is seeking an enthusiastic and highly organized Events Coordinator to support planning and execution of meetings, events, weddings, and social functions. This role ensures seamless event operations by partnering with clients and internal departments to deliver personalized service and attention to detail that define the Four Seasons experience.

The role requires coordinating administrative duties, updating bookings, and assisting with logistics to ensure flawless

Qualifications

• Excellent written and verbal communication with a professional guest-focused approach.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Office and hotel systems/technology platforms.

Responsibilities

• Provide administrative support to the Events team, including contracts, BEOs, reports, event menus, and client correspondence.
• Maintain and update event bookings, client accounts, and function space information in sales and catering systems.
• Coordinate internal meetings and events under the Director of Events.
• Communicate event details with operational departments to ensure successful execution.
• Respond to inquiries and requests from clients in a professional, timely manner.
• Prepare and distribute event documentation such as group resumes and banquet orders.
• Assist with event logistics including hospitality desks, guest greetings, and room inspections.
• Support Sales, Reservations, and Catering teams to ensure smooth operations.
• Participate in departmental meetings and contribute to improvements.

Skills

Communication

Organization

MS Office

Hospitality experience

Education

Hospitality degree

Tools

Microsoft Office

Job description

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About the location:

Write your own music city story. Let us show you the real Nashville, connecting you to the creative spirit of the city’s artisans. Four Seasons is the new social hub of downtown Nashville’s SoBro neighbourhood, just steps from music, sports and entertainment. Feel the rhythm of our vibrant restaurants and event spaces, and the harmony of our Spa and rooftop pool – celebrating nature with views of the Cumberland River and Riverfront Park. With unparalleled Four Seasons service and warm Southern hospitality, we’ll inspire a truly authentic experience of Music City.

About The Role

Four Seasons Hotel Nashville is seeking an enthusiastic and highly organized Events Coordinator to support the planning and execution of exceptional meetings, events, weddings, and social functions. This role plays a critical part in ensuring seamless event operations by partnering with clients and internal departments to deliver the personalized service and attention to detail that define the Four Seasons experience.

What You Will Do

• Provide administrative support to the Events team, including preparing contracts, banquet event orders (BEOs), reports, event menus, and client correspondence.
• Maintain and update event bookings, client accounts, and function space information within the hotel's sales and catering systems.
• Coordinate internal meetings and events under the guidance of the Director of Events.
• Communicate event details effectively with operational departments to ensure successful event execution.
• Support clients by responding to inquiries and requests in a professional, timely, and service-oriented manner.
• Prepare and distribute event documentation, including group resumes, guest welcome materials, and banquet event orders.
• Assist with event logistics, including hospitality desks, guest greetings, room inspections, and event setup coordination.
• Provide support to the Sales, Reservations, and Catering teams as needed to ensure smooth departmental operations.
• Participate in departmental meetings and contribute to continuous improvement initiatives.
• Maintain accurate files, records, and administrative systems while ensuring attention to detail and confidentiality.

What You Bring

• Previous experience in hospitality, events, catering, hotel operations, or an administrative support role.
• Excellent written and verbal communication skills with a professional and guest-focused approach.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications and the ability to learn hotel systems and technology platforms.
• College degree in Hospitality Management, Business, or a related field preferred, or equivalent work experience.

What We Offer

• Competitive salary and comprehensive benefits package
• Excellent training and career development opportunities
• Employee discounts and complimentary stays at Four Seasons Hotels & Resorts worldwide
• Complimentary dry cleaning for employee uniforms
• Complimentary employee meals
• Medical, Dental, Vision, Life Insurance, Disability Coverage, and Employee Assistance Program
• 401(k) Retirement Plan
• Paid Time Off and Holiday Pay
• Inclusive employee events and recognition programs throughout the year
• Opportunity to grow with one of the world's leading luxury hospitality companies

Schedule & Hours

• Full-Time Position
• Schedule may include mornings, days, evenings, weekends, and holidays based on business needs and event activity.
• Flexibility is required to support special events and operational demands.

Four Seasons is an Equal Opportunity,  Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal