Events Coordinator

Justworks, Inc.; Dallas (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

Halperin Park seeks a hands-on Special Events Coordinator in Dallas to support planning and execution of public and private events. You will work with internal teams, vendors, artists, volunteers, and partners to deliver welcoming, high-quality experiences for park visitors.

Responsibilities include logistics coordination, run-of-show planning, on-site contact for vendors and guests, safety and post-event follow-up, with flexible hours including nights, weekends and holidays.

Qualifications

• 2–4 years of experience in event coordination, production, or related field.
• Experience supporting live events, festivals, or community programming.
• Strong organizational skills and attention to detail.

Responsibilities

• Support the planning and execution of recurring programs and community-partnered events
• Coordinate day-of event logistics, including setup, breakdown, and load-in/load-out
• Serve as an on-site point of contact for vendors, performers, partners, and guests
• Collaborate with Programming, Operations, and Production teams to ensure event readiness and smooth execution
• Maintain a safe, clean, and organized environment before, during, and after events
• Conduct event walkthroughs to monitor crowd flow, safety, and guest experience
• Assist with scheduling and coordination of event staff and vendors
• Support inventory tracking and organization of event materials, equipment, and storage areas
• Prepare and communicate event documentation, including run-of-show and setup plans
• Provide high-quality customer service to guests, partners, and vendors
• Assist with post-event follow-up, feedback collection, and basic reporting
• Support general administrative and day-to-day programming needs
• Willingness to work flexible hours including nights, weekends, and holidays

Skills

Event coordination

Vendor management

Strong communication

Team collaboration

Problem solving

Tools

Microsoft Office

Event management software

Job description

The Special Events Coordinator for Halperin Park supports the planning, and execution of all public programming and private events. Reporting to the Manager of Public Programs & Special Events, this role focuses on coordinating logistics and ensuring smooth day-of execution for recurring programs, community partnerships, and special events.

This is a hands-on, execution-driven role that works closely with internal teams, vendors, artists, volunteers, and community partners to bring park events to life. The Special Events Coordinator plays a key role in maintaining a welcoming, organized, and high-quality experience for park visitors and partners.

Primary Duties and Responsibilities

• Support the planning and execution of recurring programs and community-partnered events
• Coordinate day-of event logistics, including setup, breakdown, and load-in/load-out
• Serve as an on-site point of contact for vendors, performers, partners, and guests
• Collaborate with Programming, Operations, and Production teams to ensure event readiness and smooth execution
• Maintain a safe, clean, and organized environment before, during, and after events
• Conduct event walkthroughs to monitor crowd flow, safety, and overall guest experience
• Assist with scheduling and coordination of event staff and vendors
• Support inventory tracking and organization of event materials, equipment, and storage areas
• Prepare and communicate event documentation, including run-of-show and setup plans
• Provide high-quality customer service to guests, partners, and vendors
• Assist with post-event follow-up, feedback collection, and basic reporting
• Support general administrative and day-to-day programming needs as assigned
• Willingness to work flexible hours including nights, weekends, and holidays

Preferred Background and Skills

• 2–4 years of experience in event coordination, production, or related field.
• Experience supporting live events, festivals, or community programming.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to take direction and work both independently and as part of a team.
• Problem-solving mindset with a proactive, solutions-oriented approach.
• Comfortable interacting with vendors, artists, partners, and the public.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to learn and use event management or scheduling software

Physical Requirements

• Ability to lift and/or move up to 50 pounds
• Comfortable working outdoors in varying weather conditions
• Ability to stand and/or walk for extended periods of time

About Halperin Park

Halperin Park is a 5-acre deck park spanning Interstate 35E between Ewing and Marsalis Avenues, directly adjacent to the Dallas Zoo. This “Park with a Purpose” will help transform Southern Dallas and serve as a catalyst for closing the opportunity gap created in the 1950s with the placement of the highway through the center of Oak Cliff. Halperin Park provides a safe, clean, and vibrant space for people of all ages to gather in celebration of community.

The Company is proud to be an equal opportunity employer. We are committed to the principles of fair employment. We extend equal opportunity to all individuals, regardless of their race, age, color, sex, religion, creed, national origin, marital status, disability, or any other status protected under law. This commitment applies to all employment terms and conditions, including decisions regarding recruitment, hiring, placement, compensation, performance reviews, disciplinary actions, and termination. The Company provides reasonable accommodations for qualified individuals with known limitations under the Pregnant Workers Fairness Act or disabilities whenever possible.