Events Coordinator

Experience Champaign Urbana; Champaign (IL); On-site; USD 42,000; Full time

Job summary

A leading organization is seeking an Events Coordinator for Allerton Park and Retreat Center. This full-time role involves event planning, operational execution, and guest satisfaction, requiring strong interpersonal skills and attention to detail. Applicants should have high school education and relevant experience in event coordination.

Qualifications

• Requires high school graduation or equivalent.
• Experience in event coordination or relevant college coursework preferred.
• Skills include detail orientation and strong communication.

Responsibilities

• Assist in planning and coordinating logistics for events.
• Work closely with clients to ensure events meet expectations.
• Monitor upkeep of all buildings and liaise with clients.

Skills

Attention to detail

Organizational abilities

Interpersonal skills

Communication skills

Education

High School graduation or equivalent

Professional work experience in event coordination

College coursework in any discipline (as equivalent)

Tools

MS Office

Adobe Acrobat

Job description

Events Coordinator

Allerton Park and Retreat Center

The University of Illinois Urbana-Champaign is accepting applications for an Events Coordinator at Allerton Park and Retreat Center near Monticello, Illinois. The Events Coordinator is responsible for ensuring that each event held at Allerton Park and Retreat Center is executed flawlessly with attention to the needs of each guest. The Events Coordinator will work with the staff and clients to ensure that event details meet the expectations of the client by overseeing and performing event operations.

Duties & Responsibilities

• Assist in planning, coordinating and facilitating logistics for all events.
• Work closely with wedding, conference, and special event guests to ensure that their entire event, including overnight lodging, meals, and event are executed well with attention to detail.
• Assist with coordination of event operations by performing set-up and tear down of equipment to ensure that events on the property are ready when clients arrive.
• Ensure that all details of a client’s event are executed while exercising independent judgement when clients want last-minute changes in room set-up, food, bar, and other event items.
• Assist in customer service / desk operations including answering phones, making hotel reservations, and processing payments.
• Serve as building liaison monitoring the routine upkeep of all Allerton buildings, public areas, dining rooms, and bathrooms.
• Serve as bartender for various event needs.
• Manage Caterease, our online software system, to track upcoming events.
• Other duties as assigned.

Position Qualifications

Required-

• High School graduation or equivalent.

• Any combination totaling two (2) years (24 months) from the following categories:

A.) Professional work experience in event coordination.

B.) College course work in any discipline, as measured by the following conversion table or its proportional equivalent:
60 semester hours equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)

Preferred-

• Experience in the hospitality/tourism/travel industry

Knowledge, Skills and Abilities-

• Attention to detail as well as strong organizational abilities.
• Fundamental knowledge of the principles and best practices of the sales and event execution processes.
• Computer proficiency with MS Office and Adobe Acrobat.
• Weekend and evening work is required and will average two Saturdays per month.
• Comprehensive knowledge of general event coordination and management.
• Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.
• Excellent interpersonal and written communication skills.

Appointment Information

This is a 100% full-time Civil Service 0101 - Events Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The salary for this position is $41,145. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 7, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, contact information for three professional references, and transcript or proof of degree(s). In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling at [e-mail]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [e-mail].

Requisition ID: 1031207
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu