Events Coordinator

Cahoots Coworking; Ann Arbor (MI); On-site; USD 25,000 - 32,000; Part time

Benefits offered by this job

401(k) match

24/7 private health club & coworking

Cafe and event venue discount

Parking pass

Job summary

Cahoots Coworking in downtown Ann Arbor is seeking a part‑time Events Coordinator to grow the event business and deliver exceptional venue experiences. You will handle inquiries, tours, and bookings, coordinate between sales, AV, and hospitality, and help plan Cahoots‑led programming for the community.

The role calls for a proactive, friendly, and detail‑oriented individual who can flex hours around the event calendar, including occasional evenings or weekends. 20–25 hrs/week, $18–$23/hour.

Qualifications

• Experience in event planning, hospitality, or venue coordination is a plus.
• Strong written and verbal communication skills.
• Ability to prioritize, solve problems, and execute independently.

Responsibilities

• Respond to event inquiries and qualify leads; provide venue tours and move clients toward booking.
• Support the event sales process from inquiry to proposal, contract, invoicing, intake, and event execution.
• Coordinate Cahoots‑side of external events including client communication, room setup/teardown, AV hookup, and timelines.
• Plan Cahoots‑led programming and community activations.
• Own Cahoots event calendar and keep calendars, listings, and Slack updated.

Skills

Event planning

Communication

Community building

Problem solving

Hands-on coordination

Tools

Nexudus

Slack

Asana

Canva

Google Workspace

CRM software

Job description

Cahoots is looking for an Events Coordinator to join our team! We are a coworking space, event venue, health club, and coffee shop located in downtown Ann Arbor. Our event space hosts all types of events — from corporate off‑sites and professional workshops to political fundraisers, performances, celebrations, sports watch parties, and community gatherings.

We’re looking for a passionate self-starter who wants to help build the events business and amplify what makes Cahoots special. This person is reliable with a “no issue is beneath me” attitude — someone who is warm, energetic, creative, detail-oriented, and can move comfortably between sales, coordination, AV, content, hospitality, and event execution while helping create a welcoming, supportive atmosphere.

Purpose: Own the growth and execution of the event business — helping bring in new event revenue, and delivering an excellent venue experience that creates repeat business, word‑of‑mouth, and new awareness of Cahoots.

Tasks

• Respond to event inquiries, qualify leads, provide venue tours, and help move prospective clients toward booking
• Support the event sales process from inquiry through proposal, contract, invoicing, intake details, and event execution
• Coordinate the Cahoots side of external events — client communication, room setup/teardown, facility access, AV hookup, and timelines
• Plan and support Cahoots-led programming, including industry meetups, office hours, happy hours, networking events, volunteer days, and other community activations
• Own the Cahoots event calendar and ensure internal and external calendars, website listings, physical event boards, and Slack communications stay current
• Prepare event spaces, including furniture setup, room flips, teardown, and post-event resets
• Serve as the primary “be in the building” point of contact during events — playing the role of “hands‑on” attendant if the event host purchases that support add‑on
• Manage basic AV setup and troubleshooting, including microphones, projectors, sound, displays, laptop podium hookup, lighting, and other event technology
• Coordinate door access and unlock schedules for events
• Capture event photos/video and create simple event-focused social content that showcases the venue and drives future interest
• Use non-event hours for event sales follow‑up, outreach, planning, calendar management, content creation, and other business-building work
• Provide afternoon front desk support (~1pm‑3pm) and general building support when not actively working on an event or as business activity creates additional demand

Who You Are

• Proactive, resourceful, and comfortable taking ownership and initiative
• Friendly, authentic, creative, confident, and genuinely enjoys interacting with people
• Adaptable and calm when handling fast‑paced situations and changing priorities
• Highly organized with strong attention to detail and follow‑through
• Comfortable with technology and willing to learn basic AV systems
• Comfortable with a flexible schedule that shifts around the event calendar, including occasional morning, evening, and weekend events

Professional Skills & Experience

• Event planning, hospitality, venue, sales, production, or community experience is a plus
• Comfortable learning and utilizing tools such as CRM software, Nexudus, Slack, Asana, Canva, Instagram, and Google Workspace
• Strong written and personable verbal communication
• Creative and interested in community building and creating experiences
• Ability to prioritize, problem‑solve, and execute independently
• Comfortable being on your feet during events and able to lift and move tables, chairs, equipment, and other event materials weighing 25 lbs+ as needed
• Employment Type: Part‑time, hourly/non-exempt
• 20–25 hours/week
• $18–$23/hour
• Primarily Monday–Friday, 1pm–5pm, with hours expected to flex around the event schedule — event coverage may occasionally require morning, evening, or weekend hours
• 401(k) match through Guideline's Safe Harbor plan, based on plan eligibility requirements
• Access to 24/7 private health club and coworking space
• Cafe and event venue discount
• Parking pass included
• Not included: health, dental, or vision insurance; paid time off. Time away from work is encouraged with advance notice and scheduling coordination.

Performance Incentive

Eligible for a $500 monthly bonus when Cahoots event revenue reaches $10K+, based on our monthly Scorecard review.

Cross-training

We are currently hiring for two roles — Community Coordinator and Events Coordinator. Both roles will be cross‑trained on the fundamentals of Cahoots operations, including tours, contracts, onboarding, CRM, Nexudus, front desk, AV, and facility operations, giving the team greater depth and flexibility across the building, with daily support from the Executive Director.

Equal Opportunity Employer: Cahoots is an equal opportunity employer. We value a diverse team and consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other protected status.