Events & Community Outreach Coordinator

MOUNTAIN CAPITAL PARTNERS LLC; Flagstaff (AZ); On-site; USD 25,000 - 38,000; Part time

Job summary

Arizona Snowbowl is seeking an Events and Community Outreach Coordinator, a part-time, in-person role focused on planning, setting up, and managing day-of operations for on-mountain Snowbowl events and community gatherings in Flagstaff and surrounding areas. The role collaborates with marketing to keep event details current and uses AI tools to streamline tasks.

The ideal candidate is highly organized, comfortable managing logistics on-site, and enjoys creating guest and community experiences.

Qualifications

• 1 year of experience in event management, marketing, communications, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously.
• Strong written and verbal communication skills.
• Comfortable working outdoors, on your feet, and in varying weather conditions during events.
• Willingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travel.
• Valid driver's license.
• Must be able to read, write, speak, and understand English.
• Comfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasks.
• Ability to work on-site, with some weekend and holiday availability as needed.

Responsibilities

• Plan and execute Snowbowl's on-mountain events from concept through post-event wrap-up.
• Coordinate with marketing to update event details and registration information.
• Coordinate with other departments to plan events and build staffing/run-of-show docs.
• Manage on-site day-of operations, including vendor and staff coordination, signage, timelines, and breakdown.
• Discuss event budgets, vendor contracts, permits, and sponsor relationships with manager.
• Evaluate events post-completion and prepare leadership recap reports.

Skills

Organizational skills

Project management

Written and verbal communication

Outdoor work

Travel flexibility

Driver's license

English proficiency

AI tools

On-site availability

Job description

Job SummaryThe Events and Community Outreach Coordinator is an in-person, part-time position primarily focused on planning, setting up, and managing day-of operations for on-mountain Snowbowl events. This role also plans and executes community events in Flagstaff and beyond, and assists with broader community outreach initiatives such as partnerships and local relationship building. The Coordinator plays a key role in maintaining the outside perspective of Arizona Snowbowl and supports clear, effective guest communication across social media, website, and other channels as it relates to events. This role also leverages AI tools and builds AI-driven workflows to help automate and streamline event-related tasks and projects. The ideal candidate is highly organized, comfortable managing logistics on-site, and passionate about creating great guest and community experiences.Job ResponsibilitiesOn-Mountain EventsPlan and execute Snowbowl's on-mountain events (including but not limited to passholder, family-driven, and guest-facing events) from initial concept through post-event wrap-upWork with the marketing team on campaigns promoting events, and keep the website updated with accurate event details and registration informationCoordinate with other departments to plan and execute eventsBuild staffing plans, run-of-show documents, and logistics checklists; gather and coordinate staff for each eventCoordinate on-site day-of operations, including setup, vendor and staff coordination, signage/branding, timelines, and breakdown, serving as the on-site point of contactDiscuss and work through with manager: event budgets, vendor contracts, permits, and sponsor relationshipsEvaluate events post-completion and prepare recap reports for leadership on attendance, budget, and lessons learnedCommunity EventsPlan for Snowbow’s attendance and execute community events in Flagstaff, around the state, and in nearby states, including events that require travelWork with the marketing manager on registration details and payment processing for community eventsWork with other departments and other collective resorts on community event planning and executionTravel as needed to attend, set up, and execute community events outside of FlagstaffCoordinate day-of setup and operations for community events, including equipment transportation and breakdownRepresent Snowbowl at community events and ski shows, strategizing and coordinating attendance with the marketing managerWork with the marketing manager to budget for community eventsCommunity Outreach InitiativesAssist in building and maintaining relationships with local community organizations, schools, businesses, and municipal partnersHelp identify community partnership and outreach opportunities that align with brand goalsUnderstand local community needs and act as a liaison between the community and SnowbowlMarketing & Communications SupportWork with the marketing team to maintain accurate, up-to-date event information across social media and other online channelsAssist the marketing team with capturing photo and video content at events, including social-ready short-form content (Reels, TikTok, Stories)Support public relations efforts by representing the brand in a fun, respectful manner and assisting with event-related interview requestsAI-Driven EfficiencyUse AI tools to support and streamline event-related tasks and projectsDevelop and maintain AI-powered workflows and tools that help automate recurring event and outreach processesStay current on new AI tools and identify opportunities to apply them to improve event planning, execution, and communicationJob QualificationsOne year of experience in event management, marketing, communications, or a related fieldStrong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneouslyStrong written and verbal communication skillsComfortable working outdoors, on your feet, and in varying weather conditions during eventsWillingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travelValid driver's licenseMust be able to read, write, speak, and understand EnglishComfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasksAbility to work on-site, with some weekend and holiday availability as neededBonus SkillsExperience with community outreach, partnership development, or sponsorship program managementPhotography or videography skillsBasic understanding of Lightroom CC and Creative CloudBasic understanding of WordPress and other marketing platformsHardworking, eager to learn, and a self-starter with excellent time management skillsStrong analytical and problem-solving skills, especially under time pressureAbility to work both independently and as part of a teamProficiency in marketing or event analytics tools, such as Google Analytics or social media analytics platformsAn ability and love for skiing and snowboardingPhysical RequirementsAbility to stand, walk, and remain on your feet for extended periods, including on uneven or snow-covered terrainAbility to work outdoors in varying weather conditions, including cold, wind, and snow, and high elevation for the duration of event setup, execution, and breakdownAbility to lift and carry event equipment, signage, and materials up to 30 pounds, and to push or pull equipment on carts or dollies as neededAbility to bend, kneel, and reach when setting up or breaking down event spaces, tables, tents, and signageAbility to travel by vehicle for extended periods, including occasional overnight travel