Events & Communications Coordinator (part-time)

Growing Roots Partners; Chester, Northern (Delaware County, KY); Hybrid; USD 25,000 - 30,000; Part time

Benefits offered by this job

Farmers Market Grocery Stipend

Job summary

Growing Roots Partners is hiring a part-time Events & Communications Coordinator to support farmers markets, festivals, and community events across Chester County. The role blends planning, promotion, and on-site execution with a focus on vendors and communications.

It requires strong organization and the ability to manage multiple priorities in a fast-paced environment. The role emphasizes collaboration with a small team, hands-on event support, and delivering welcoming experiences for vendors

Qualifications

• Experience in events or festivals is preferred.
• Strong written and verbal communication skills.
• Ability to balance multiple priorities and deadlines.

Responsibilities

• Plan, promote, and execute farmers markets, festivals, and community events.
• Coordinate vendors, applications, jury, and communications.
• Assist with event layouts, timelines, and on-site operations.
• Support promotional efforts across digital and print platforms.
• Gather feedback post-event and support follow-up actions.

Skills

Organizational skills

Time management

Project coordination

Written communication

Verbal communication

Vendor relations

Problem-solving

Detail oriented

Independent work

Team collaboration

Education

High school diploma or GED

Tools

Canva

Adobe Creative Suite

Job description

Job Title: Events & Communications Coordinator
Location: Chester County, PA (Hybrid: approximately 60% remote, 40% onsite at markets & events)
Schedule: Schedule varies based on event calendar and includes occasional evening and regular weekend hours, especially during peak season
Position Type: Part-Time (20 hours/week)

About Growing Roots Partners

Growing Roots Partners strengthens our local economy, supports small businesses, and builds connection through the power of community. Through farmers markets, festivals, and public events across Chester County, we create vibrant gathering spaces where local businesses, food producers, artisans, and neighbors come together.

Our work brings some of the region’s most beloved community events to life while helping small businesses reach new audiences and communities experience lively, welcoming public spaces. From seasonal markets to large-scale festivals, Growing Roots Partners is committed to creating events that celebrate local entrepreneurship, foster community connection, and make Chester County a more vibrant place to live, work, and gather.

Position Overview

Growing Roots Partners is seeking a full-time Events & Communications Coordinator to support the planning, promotion, and execution of farmers markets, festivals, and community events across Chester County. This role is ideal for someone with experience in events and communications who is excited to contribute to a mission-driven organization that creates dynamic marketplaces for local businesses and artisans and brings beloved community events to life.

The Events & Communications Coordinator serves as a key representative of Growing Roots Partners, helping ensure that events run smoothly from early planning through onsite execution and post-event follow-up. This position blends logistics, operations, vendor coordination, and communications support, requiring someone who is organized, proactive, detail-oriented, and comfortable working both behind the scenes and in public-facing settings. This role is ideal for someone who enjoys both creative communications work and the fast-paced logistics of live events.

Job Responsibilities

Support the planning, logistics, and execution of all Growing Roots events and farmers markets under the direction of a supervisor.

Research, recruit, and communicate with prospective vendors as needed for events and markets.

Manage incoming vendor applications, assist with jury and selection processes, and draft acceptance and follow-up communications.

Track and maintain vendor documentation, ensuring all required materials are complete and up to date.

Draft and distribute vendor logistics, event details, and pre-event communications with supervisor support.

Understand, communicate, and help enforce vendor and event policies.

Assist with event layout planning, placemaking, vendor maps, and site design.

Help develop and maintain event timelines, task lists, and internal planning documents.

Participate in planning meetings, take notes, and support administrative follow-up.

Coordinate with municipalities, police, public works, and emergency services regarding permits, safety, and event operations.

Help organize, procure, pack, and maintain event supplies before and between events.

Participate in the full event lifecycle for all Growing Roots events, from planning and promotion through onsite execution and post-event evaluation.

Onsite Event Operations

Provide active onsite support during markets and events to help ensure a safe, organized, and successful experience for vendors, guests, clients, and partners.

Follow event run-of-show documents closely and help keep event-day operations on schedule.

Anticipate onsite needs, solve problems as they arise, and proactively complete tasks throughout the event.

Assist with event setup, breakdown, and cleanup.

Represent Growing Roots Partners professionally and warmly in all interactions with vendors, community members, clients, and event attendees.

Distribute and help review post-event surveys for vendors, clients, and attendees where applicable, and support action planning for future improvements.

Communications & Promotions

Support communications and promotional efforts for Growing Roots events and farmers markets.

Assist with the creation and execution of content across digital and print platforms, including social media, websites, newsletters, and promotional materials.

Create, schedule, and manage content for Instagram and Facebook, including posts, Stories, reels, and community engagement, following established content calendars and deadlines.

Support event marketing campaigns designed to increase visibility, attendance, and audience engagement.

Co-develop event-related creative materials with a supervisor, including promotional graphics and other communications assets.

Coordinate the distribution of print and promotional materials.

Organize, maintain, and distribute promotional assets to event participants and partners as needed.

Capture photo and video content at events and maintain organized digital asset files for future use.

Hourly Pay: $18/hour, commensurate with experience

Farmers Market Grocery Stipend:

$500 annually (Year 2)

$750 annually (Year 3)

$1,000 annually (Years 4-6)

Required Skills & Abilities

Strong organizational, time management, and project coordination skills

Clear written and verbal communication skills

Ability to manage multiple priorities, meet deadlines, and follow through on details

Ability to work both independently and collaboratively in a fast-paced environment

Strong interpersonal skills and comfort interacting with vendors, partners, and the public

Problem-solving ability and flexibility in a live event environment

Ability to balance big-picture goals with attention to operational details

Comfort learning new systems, processes, and tools

Professionalism, reliability, and a positive, can-do approach

Preferred Experience

Experience in events or festivals, hospitality, and/or community-based programs

Experience in communications, marketing, social media, or content creation is a plus

Familiarity with social media platforms, content scheduling, and audience engagement

Basic graphic design experience or familiarity with Canva or Adobe Creative Suite is a plus

Experience capturing event photo/video content is a plus

High school diploma or GED required; additional education, training, or relevant experience is a plus

Working Conditions

This is a hybrid role based in Chester County, PA, with regular onsite work at events, markets, meetings, and storage locations

Regular weekend work is required. Must be available on nights, early mornings, and weekends when needed, in accordance with Growing Roots events schedule

Ability to stand and walk for extended periods during events and market operations

Ability to lift and move event supplies and equipment, up to 30 pounds

Comfortable working outdoors in varying weather conditions

Ability to travel independently to event sites and storage locations

Ability to read printed materials and digital documents, including fine print

Why Work With Us

Growing Roots Partners offers the opportunity to contribute to meaningful, community-driven work that supports local businesses, farmers, and artisans while bringing vibrant events to life across Chester County. In this role, you’ll play a hands-on part in creating welcoming, well-executed markets and events that connect communities and support local economies.

This position is ideal for someone who enjoys both creative and operational work, with the chance to gain experience in event planning, communications, and on-site execution. You’ll be part of a small, collaborative team where your work has a visible impact and your initiative and reliability are valued.