Events Assistant

Laramie County; Cheyenne (WY); On-site; USD 17,000 - 25,000; Part time

Job summary

Laramie County is seeking an Event Assistant to support all phases of event management for renters and internal events at the Event Center at Archer. This part-time role requires 10–30 hours per week, including evenings, weekends, and occasional holidays.

Under supervision of the Event Manager, you will handle guest services, setup/teardown, vendor coordination, marketing tasks in Canva, AutoCAD layouts, and administrative duties to ensure successful events such as the Laramie County Fair and

Qualifications

• High School Diploma or equivalent.
• Ability to work evenings and weekends.
• Valid driver's license with acceptable driving record.

Responsibilities

• Assist Event Manager during all phases of event management for renters and vendors.
• Observe event management during events to ensure renter, vendor, and guest satisfaction.
• Assist with event set-up and tear-down.
• Provide excellent customer service to internal and external clients.
• Prepare event reports noting attendance, times, and issues.
• Interact with staff in a courteous, cooperative manner.
• Communicate problems and proposed solutions to Event Manager.
• Assist Marketing with Canva graphics and signage; support layout planning in AutoCAD.
• Act as point of contact for specific events to assist management.
• Handle administrative duties including answering calls and processing inquiries.

Skills

Communication skills

Customer service

Multi-tasking

Time management

Project management

MS Office

Independence

Livestock awareness

Outdoor work

Education

High School Diploma or equivalent

Tools

AutoCAD

Canva

Microsoft Office

Job description

Under supervision of the Event Manager, the Event Assistant supports all phases of event management for renters and internal events with the Laramie County Events Department. Events include, but are not limited to, the Laramie County Fair, Laramie County Sportsman's Expo, Laramie County Spirit of Giving, dog shows, RV shows, banquets, and more. The position is considered part-time with a varied weekly schedule requiring an estimated 10-30 hours per week depending on events, including evenings, weekends, and occasional holidays. Tasks will include all aspects of event management, including guest services, production, facilities, security, parking, vendor management, and box office services.

Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

• Assist Event Manager during all phases of event management for renters and vendors of the Event Center for the proper dissemination of event and facility related requirements and information
• Observe event management during events at the Event Center at Archer to ensure high level of renter, vendor, and guest satisfaction
• Assist department staff in event set-up and tear-down
• Provide excellent customer service to internal and external clients
• Assist in preparing event reports, noting attendance, times, significant problems, etc.
• Interact with other department staff in a courteous, cooperative, and professional manner
• Communicates in a timely fashion any/all problems and proposed solutions to Event Manager
• Assist the Marketing and Sponsorship Manager with marketing efforts including creating graphics in Canva, hanging posters and signs, and other duties as needed
• Assist Event Manager in developing safe and effective event layouts in AutoCAD
• Serve as point of contact for specific events at the Event Center at Archer to assist management where needed
• Assist in administrative duties including answering phone calls, taking event inquiries, and processing paperwork
• Performs other duties as assigned or required

Minimum Qualifications:

High School Diploma or equivalent. Must possess a valid driver's license with an acceptable driving record. Flexible schedule that permits evening and weekend hours.

Knowledge and Skills:

• Ability to take direction and work independently
• Exceptional verbal and written communication skills
• Excellent customer service skills over the phone and in-person
• Ability to multi-task in a fast-paced, dynamic environment
• Great time management and project management skills
• Ability to use Microsoft Office products
• Ability to work near livestock and farm animals
• Ability to occasionally work outside, sometimes in adverse weather conditions