Events and Project Coordinator

Boston Catering & Events; Chicago (IL); On-site; USD 31,684 - 39,950; Full time

Benefits offered by this job

Healthcare benefits (medical, dental,

Job summary

PEAK6 Capital Management in Chicago is seeking an organized Events & Project Coordinator to join our Administrative Support Team. You will help plan and execute internal events across three office locations, support cross-functional projects, and provide essential administrative assistance to non-executive staff.

This entry-level role is based in Chicago with occasional travel up to 10%. Responsibilities include coordinating venues, catering, A/V needs, preparing meeting notes, maintaining

Qualifications

• 1+ year of administrative/office support experience.
• Strong organizational and written/verbal communication skills.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides).

Responsibilities

• Coordinate and execute internal events across three offices, including meetings and off-sites.
• Support cross-functional projects and maintain project timelines.
• Prepare meeting notes, action items, and status summaries.
• Maintain team documentation and shared drives.
• Assist with onboarding logistics for new hires.

Skills

Organization

Communication

Google Workspace

Multi-tasking

Team collaboration

Tools

Asana

Monday.com

Notion

Google Docs

Job description

# Events and Project CoordinatorPEAK6 · Chicago, Illinois · Posted YesterdayFull-Time Apply Now Share:## About this roleWho We AreHeadquartered in the historic Chicago Board of Trade, PEAK6 Capital Management is a proprietary options trading firm that has been defining the industry for more than 25 years. While many firms have come and gone, PEAK6 Capital Management has consistently delivered liquidity to the options market. We thrive due to our firm’s special blend of financial acumen, ability to manage risk, and cutting-edge technology.Our success is driven by our team of technologists, engineers, and traders who leverage proprietary tech and a data-centric approach to maintain inventory and stay ahead of the markets, so customers can, too.We are committed to providing dependable liquidity, which is crucial for market stability, investor confidence, and efficient trading across asset classes.About This RoleWe are looking for a highly organized and proactive Events & Project Coordinator to join our growing Administrative Support Team. In this entry-level role, you will be an integral part of the day-to-day operations of three offices in planning and executing events, supporting cross-functional projects, and providing general administrative assistance to non-executive staff. This is an excellent opportunity for someone early in their administrative career who is eager to grow, learn, and make an immediate impact.This position is based out of our Chicago office and will have occasional travel up to 10%.You'll be responsible for:Event Planning & CoordinationPlan, coordinate, and execute internal events across three office locations, including team meetings, all-hands sessions, celebrations, and off sitesManage event logistics from start to finish: venue coordination, catering, invitations, A/V setup, and post-event wrap-upMaintain an events calendar and proactively communicate details to relevant stakeholdersPartner with the Executive Assistant on larger-scale events requiring elevated coordinationProject Coordination SupportAssist in tracking and organizing project timelines, deliverables, and follow-ups for ongoing initiativesSupport the Sr. EA / Program Manager with operational tasks related to capacity planning and team projectsPrepare meeting notes, action item lists, and status summaries as neededHelp maintain team documentation, shared drives, and process resourcesGeneral Administrative SupportProvide day-to-day administrative assistance to non-executive staff across teamsHandle ad hoc requests including scheduling assistance, document preparation, supply ordering, and space coordinationServe as a point of contact for interoffice operational questions and logistical needsSupport onboarding logistics for new team membersYour Experience1+ year of experience in an administrative, coordinator, or office support roleStrong organizational skills with the ability to manage multiple tasks simultaneouslyExcellent written and verbal communication skillsProficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)A collaborative, team-first attitude with a willingness to take on a variety of tasksAttention to detail and a proactive approach to problem-solvingNice to HaveExperience planning in-person events or off-sitesFamiliarity with project management tools (e.g., Asana, Monday.com, Notion)Experience supporting multiple stakeholders or offices simultaneouslyWhy Join Our TeamYou’ll be joining a lean, high-performing administrative team that values initiative, collaboration, and continuous improvement. This role offers direct mentorship from senior administrative professionals and the opportunity to grow your skills in event planning, project coordination, and executive support. If you’re someone who thrives in a fast-paced environment, takes pride in keeping things running smoothly, and is excited to take on new challenges we’d love to hear from you.OUR REWARDSWe offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.Base pay offered may vary depending on job-related knowledge, skills, experience, and office location. This position also may be eligible for a discretionary annual bonus in addition to a range of health & wellness benefits, enhancing your overall compensation package.Base Salary Range$23-$29PEAK6 is proud to be an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.PEAK6 is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please contact our HR department at [e-mail]. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.#PEAK6