Events and Operations Assistant

University of California, Los Angeles

Los Angeles (CA)

On-site

USD 55,000 - 76,000

Full time

14 days+

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Job summary

The University of California, Los Angeles is seeking an Events and Operations Assistant. This position involves providing comprehensive event and operational support for the Dean's Office at the School of the Arts and Architecture. The ideal candidate should possess strong organizational and communication skills, manage multiple responsibilities, and contribute to a dynamic educational environment.

Qualifications

Bachelor's Degree preferred, or equivalent training.
Ability to manage multiple projects efficiently.
Strong verbal and written communication skills.

Responsibilities

Provide event and operational support for the Dean's Office.
Coordinate scheduling, maintain office supplies, and facilitate events.
Ensure smooth office operations while supporting various projects.

Skills

Project Management

Communication

Interpersonal Skills

Proficiency in PC-based Applications

Organizational Skills

Education

Bachelor's Degree or equivalent experience/training

Job description

Events and Operations Assistant
University of California Los Angeles

Budgeted Pay Scale: Target salary range up to 76k annually.

Full Salary Range: USD $0.00/Hr. - USD $0.00/Hr.

Special Instructions to Applicants

Please submit a cover letter and resume with your application.

Department Summary

As the premiere public arts school in the nation, the UCLA School of the Arts and Architecture (UCLA Arts) plays a vital role in the cultural and artistic life of the campus and the broader community. Guiding our mission is the belief that the arts are not only an essential part of the cognitive, critical, inquisitive life of a public research university, but the practice and presence of the arts are a cornerstone of the creative, innovative thinking and collaborative approaches that the 21st century demands. One of 12 prestigious professional schools at the University, the School of the Arts and Architecture offers leading programs in four degree-granting departments: Architecture and Urban Design, Art, Design Media Arts, and World Arts and Cultures/Dance. Our commitment to innovative education, pioneering research, dynamic public service, and community engagement is fueled by our unwavering belief in the fundamental value of creativity and the artist's unique ability to change the world and shape the future.

Position Summary

The Events and Operations Assistant provides event and operational support for the Dean's Office at the School of the Arts and Architecture (SOAA). The role includes administrative support to ensure smooth office operations and successful event execution. Responsibilities include supporting the Director of Operations with projects and events, maintaining office equipment and supplies, coordinating parking services, and streamlining office procedures.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers depend on factors such as experience, skills, education, and other considerations. Salary offers at the top of the range are uncommon. Visit UC Benefit package for benefits details and UC Total Compensation Estimator to calculate total compensation with benefits.

Qualifications

Ability to manage multiple projects and maintain scheduling for various programs. Monitor progress and provide regular updates. (Required)
Skill in coordinating complex tasks and managing information flows with minimal supervision. (Required)
Excellent written communication skills for reports and correspondence; effective communication with diverse backgrounds. (Required)
Ability to coordinate detailed meeting schedules and organize work efficiently. (Required)
Strong verbal and written communication skills; diplomacy and accuracy. (Required)
Interpersonal skills to build cooperative relationships with faculty, staff, students, and donors. Maintain composure under resistance or hostility. (Required)
Knowledge of university procedures for facility maintenance and repair requests. (Preferred)
Knowledge of art and building materials, supplies, and tools; ability to lift 50+ pounds repeatedly. (Preferred)
Ability to prioritize, manage workload, meet deadlines amid changing priorities. (Required)
Initiative and discretion in handling confidential materials and sensitive issues. (Required)
Proficiency in PC-based applications like Outlook, Access, Word, Excel, and internet research. (Required)
Familiarity with university online systems such as UCLA Procurement, Travel, Events On Line, Facilities Maintenance, and Bruin E-Permit. (Preferred)

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