Events and Logistics Coordinator

Michigan Central; Detroit (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Michigan Central seeks a proactive Event Logistics Coordinator who will ensure the seamless execution of events, fostering community engagement and delivering exceptional guest experiences. The ideal candidate will have strong organizational skills and experience in event planning to support our mission of innovation and collaboration in Detroit.

Qualifications

• Proven experience in event planning or hospitality.
• Strong organizational and communication skills required.
• Ability to manage multiple projects effectively.

Responsibilities

• Plan and execute events of varying sizes and scopes.
• Coordinate logistics including catering and vendor relations.
• Ensure compliance with health and safety standards.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Problem Solving

Tools

Event Management Software

Triple Seat

Job description

ABOUT MICHIGAN CENTRAL

Michigan Central is a 30-acre technology and cultural hub located in Detroit, where leaders, thinkers, communities, and creators unite to accelerate bold ideas and transformative technologies shaping our collective future. With access to world-class infrastructure, tools, and resources, Michigan Central empowers innovators and community members to collaborate on ground-breaking solutions to global challenges.

Since opening in April 2023, Michigan Central has evolved into a vibrant and diverse ecosystem comprising approximately 2,000 employees from nearly 250 companies and startups. Together, these organizations work at the intersection of mobility and society, driving projects that create lasting impact and redefine how the world approaches mobility.

Events and Visitor Engagement

MICHIGAN CENTRAL

Job Opportunity: Event Logistics Coordinator

Contract, Full-Time (40 Hours per Week), Potential for Extension after Dec. 31, 2025

THE OPPORTUNITY

Michigan Central is seeking an Event Logistics Coordinator to join our dynamic and growing team. In this role, you will be a key contributor to advancing Michigan Central's mission by ensuring the seamless execution of events through operational excellence and logistical coordination. You will work closely with team members, clients, and stakeholders to foster community engagement and deliver exceptional guest experiences at The Station at Michigan Central and Newlab at Michigan Central.

We are looking for an individual who is proactive, solutions-oriented, and thrives in a fast-paced, collaborative environment. Your ability to blend strategic insight with operational expertise will be critical to your success, as will your passion for innovation and commitment to creating memorable experiences that align with Michigan Central's vision.

Key Responsibilities

• Event Planning and Logistics Coordination
• Collaborate with clients, stakeholders, and internal team members to plan and execute events of varying sizes and scopes.
• Document and track event themes, timelines, budgets, and ensure alignment with plans.
• Coordinate logistics including catering, audio/visual, production, and vendor relations to maintain quality standards.
• Serve as the primary point of contact for event-related inquiries and oversee on-site event staff, vendors, and volunteers.
• Event Operations and Documentation
• Create and manage event timelines, run-of-show documents, and Event Memos to ensure smooth operations.
• Support data entry and management within the Triple Seat event system for public and private events.
• Facilitate scheduling for tours and ticketed events, ensuring capacity requirements are met.
• Compliance and Safety
• Ensure all event activities comply with health and safety standards, venue policies, and emergency response plans.
  
  

Basic Qualifications

• Proven experience in event planning, hospitality, or related field.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in event management software platforms; experience with Triple Seat is a plus.
• Ability to manage multiple priorities with a strong work ethic and innovative decision-making skills.
• Flexibility to work evenings, weekends, and holidays as needed.
• Physical ability to stand for long periods and lift materials up to 50lbs.
  
  

Preferred Qualifications

• Proven expertise in managing and interpreting data to inform strategic decisions.
• Exceptional interpersonal and collaborative skills, including creative problem solving and conflict resolution.
• Experience managing multiple projects effectively.
• Versatility in communication mediums and ability to engage with stakeholders at all organizational levels.
• Demonstrated ability to innovate and translate ideas into actionable outcomes.
  
  

OVERALL GOAL

The Event Logistics Coordinator will contribute to creating memorable and impactful experiences for Michigan Central's clients and guests by efficiently managing event logistics and resources. This role supports Michigan Central's growing events business and the district's vision to become a global destination.

OUR VALUES

At Michigan Central, we are guided by values that reflect our commitment to inclusion, innovation, and impact:

• Inclusion: We celebrate diversity and strive to create a workplace where every voice is valued, and individuals from all backgrounds feel empowered to contribute.
• Collaboration: We believe in the power of partnership to drive progress and deliver solutions that benefit society as a whole.
• Innovation: We are passionate about exploring bold ideas and pushing boundaries to shape a more sustainable and equitable future.
• Integrity: We are committed to acting with transparency, accountability, and respect in all that we do.
  
  

How To Apply

Michigan Central is an equal opportunity employer. We encourage individuals from underrepresented groups to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or protected veteran status.

To apply, please submit your resume and a cover letter detailing your qualifications and interest in the role.