Events Administrative Assistant (Seasonal)

Roundup River Ranch; Gypsum (CO); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Roundup River Ranch is seeking an Events Administrative Assistant to provide extensive administrative support to the Advancement team during the busy fundraising season. This is a part-time, seasonal position (July & August) with hybrid duties across Avon & Camp Offices and remote work.

You will assist with general office tasks, donor tracking, and event preparations while supporting two signature events. Strong MS Office and communication skills are essential.

Qualifications

• At least 1 year work experience in administrative role.
• Computer proficiency: Word, Excel, database and internet navigation.
• Excellent verbal and written communication skills.
• Strong organizational abilities and confidentiality.
• Ability to quickly learn new software and systems.

Responsibilities

• Support general administrative needs for development, events and fundraising activities.
• Assist with event and development tracking spreadsheets.
• Track and enter in-kind donations and help with handwritten thank you notes.
• Assist Development Team with daily operations and errands.
• Support fulfillment of donor auction packages and event materials.

Skills

Verbal & written comms

MS Office proficiency

Independent work

Organizational skills

Attention to detail

Confidentiality

Guideposts values

Tools

Word

Excel

Database

Internet navigation

Job description

Description

Title - Events Administrative Assistant

Department - Advancement

Location - Hybrid: Avon & Camp Offices & Remote Work

Reports To - Events Manager

Status - Part-Time, Seasonal

Classification - Non-exempt

Schedule - Weekdays, Weekends, Evenings, Holidays

Hours - Up to 20 / week

POSITION SUMMARY

The Events Administrative Assistant furthers the Mission of Roundup River Ranch by providing extensive administrative support to the Development Team for the development function, general fundraising activities, and signature events (The Bullseye Roundup & A Grateful Harvest). This is a seasonal/temporary (July & August) part-time position to support with the high demand event and fundraising season.

ESSENTIAL JOB FUNCTIONS

General Administration:

• Supports general administrative needs associated with development, events, and fundraising activities
• Assist with event and development tracking spreadsheets
• Track and enter in-kind donations
• Helps with handwritten thank you notes to our online auction supporters
• Assist Development Team with daily operations and errands

Events:

• Help support fulfillment of donor silent auction packages including picking up of items prior to the events and delivering items after the event
• Work closely on our event platform with the Development team
• Supports preparation of event materials and donor gifts
• Support preparation and execution of The Bullseye Roundup and A Grateful Harvest events
• Other duties as assigned

Requirements

JOB COMPETENCIES

• Excellent verbal & written communication skills
• Quickly masters and adapts to new software and systems
• Intermediate to advanced level MS Office Suite skills essential
• Ability to work independently, prioritize, adhere to deadlines, and follow through on completion of tasks.
• Proven organization and administrative abilities, with meticulous attention to detail.
• Maintains strict confidentiality in all matters at all times
• Demonstrates the Guideposts in all aspects of work

MINIMUM QUALIFICATIONS

• At least 1 year work experience in administrative role
• Computer proficiency and practical experience in Word, Excel, database and internet navigation

PHYSICAL REQUIREMENTS

Office Based / Indoors - 75% +

Desk / Computer work - 75%+

Sitting - 75%+

Outdoors - less than 25%

Standing - less than 25%

Walking / Moving - less than 25%

Lifting / carrying - Up to 20lbs

Driving - Occasional

DISCLAIMER

The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch .

RRR1M: At Roundup River Ranch, we believe in fostering a mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of "other duties as assigned"; we agree to partner in being our mission's greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be "All In" as a Roundup River Ranch employee.

ACKNOWLEDEGMENT

This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position.