Event Support Coordinator

LeMans Corporation; Janesville (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading automotive parts distributor in Janesville, Wisconsin is seeking an Event Support Coordinator to help plan and execute company events. This role involves logistical assistance, liaising between departments, and managing event materials. Ideal candidates should have 2-4 years of administrative support experience and proficiency in Microsoft Office and graphic design software. The position requires strong organizational skills and attention to detail. Apply today to join a team committed to excellence in event execution!

Qualifications

• 2-4 years of experience in an administrative support capacity.
• 0-2 years of coordinating events.
• Travel required up to 20% of the time.
• Valid Driver’s License required.

Responsibilities

• Supports event planning and execution through logistical and administrative assistance.
• Assists with planning, preparation, and execution of events.
• Prepares and tracks event materials and equipment.
• Acts as liaison between departments, ensuring communication is clear.

Skills

Microsoft Office Suites

Adobe Illustrator

Adobe Photoshop

Adobe InDesign

Organizational skills

Attention to Detail

Interpersonal skills

Verbal Communication skills

Written Communication skills

Education

High School or equivalent

Job description

Join the global leader powering the sport!

LeMans Corporation, headquartered in Janesville, Wisconsin, is the world’s largest distributor of aftermarket parts, accessories, and apparel for the powersports industry. Through industry-leading brands like Parts Unlimited, Drag Specialties, Parts Canada, Parts Europe, and Thor, we supply more than 20,000 dealerships worldwide. With our global presence and a commitment to serving the riding community, LeMans Corporation offers a diverse range of products including riding apparel, safety gear, and performance parts through its extensive network of dealerships and subsidiaries for motorcycle, snowmobile, personal watercraft, and ATV owners.

The Event Support Coordinator is responsible for providing operational, administrative, and on-site support to ensure successful planning and execution of company events and marketing initiatives. Working closely with the Events Manager, Events Coordinator, and Event Logistics/Athlete Sponsorship Coordinator, this role manages event materials, supports internal teams and sponsors, tracks budgets, and helps deliver smooth, efficient, and customer-focused events aligned with company goals and values.

Job Functions

• Supports event planning and execution through logistical and administrative assistance
• Assists with the planning, preparation, and execution of internal and external events
• Prepares, tracks, ships, set ups, and breaks down event materials and equipment
• Works within the sales and support teams for the achievement of customer satisfaction, revenue generation, and long-term goals that are in line with company vision and values
• Acts as liaison between all departments such as Sales, Supply Chain, Dealer Development, Ad Brands, and Dealer Services
• Supports on‑site event operations, including physical setup and teardown as well as working in a warehouse environment with pallet jack and loading and offloading semis used for events
• Collaborates in the creative thinking process by brainstorming and implementing event concepts and themes
• Creates and updates Excel documents, PowerPoint presentations, and basic graphic assets
• Maintains and updates event budgets, expenses, and tracking spreadsheets
• Maintains strict confidentiality
• Performs other duties and/or tasks as assigned

Specialized Skills

• Microsoft Office Suites
• Adobe Illustrator, Photoshop, and/or InDesign

Required Qualifications and Education

• High School or equivalent
• 2-4 years of experience in an administrative support capacity
• 0-2 years of coordinating events
• Travel required up to 20% of the time
• Valid Driver’s License required
• Possess excellent -
• Organizational skills
• Attention to Detail
• Interpersonal skills
• Verbal and Written Communication skills
• Specific industry knowledge is a plus

Physical Demands

• Must be able to sit for 7+ hours a day
• Must be able to lift 50 pounds
• Must be mobile within an office space to access file cabinets, office, and/or computer equipment
• Must be able to communicate verbally and written
• Must be able to read from a screen
• Must be able to operate a vehicle for 3+ hours
• Must be able to travel by air for 8+ hours

Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Join our team where you will be a driving force behind the successful planning and execution of our events, ensuring seamless coordination from start to finish. Your enthusiasm for event marketing, exceptional organizational skills, and customer service expertise will help create memorable experiences that elevate our brand presence and foster strong relationships with dealers and customers. Let your passion for creating unforgettable experiences drive our success and develop your skills in a dynamic environment dedicated to excellence in event execution! Apply today!

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

LeMans Corporation is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. LeMans Corporation will only employ those who are legally authorized to work in the United States. There are not any current or future visa sponsorships for this opening.

This company participates in E‑Verify.

Notice to California Employees and Prospective Employees