Event Supervisor

Legends Global; San Juan (PR); On-site; USD 2,066,000 - 3,444,000; Part time

Job summary

Legends Global in San Juan, Puerto Rico, seeks an Event Supervisor to manage the operations, rehearsals and execution of events and entertainment in line with owner expectations and Coca-Cola Music Hall management.

You will coordinate with internal and external teams, develop CAD drawings for ticketed events, supervise event staff, and ensure compliance with rules and safety procedures while maintaining strong stakeholder rapport.

Qualifications

• Bachelor’s Degree required.
• Minimum of 2 years in special events, concerts and family events. Large group management experience preferred.
• Proficient in CAD software and event production planning.

Responsibilities

• Manage the operations, rehearsals and execution of events and entertainment in line with expectations of event owners, production and Coca-Cola Music Hall Management.
• Work with internal and external entities to manage and broadcast event production.
• Develop CAD drawings for ticketed events in conjunction with the Box Office and production teams.
• Maintain positive rapport with stakeholders.
• Anticipate production, logistical and operational problems and provide appropriate solutions.
• Implement and enforce facility rules, regulations, policies and procedures.
• Compile and communicate all event requirements to various departments at Coca-Cola Music Hall.
• Prepare and distribute detailed production notes for each event and schedule production meetings with the venue’s department heads.
• Monitors and supervise facility Event, Ambulance and Security Staff.
• All other duties/responsibilities as assigned.

Skills

Bilingual English/Spanish

Production management

Organized and detail oriented

Teamwork and collaboration

Multitasking

Microsoft Office

Education

Bachelor’s Degree

Tools

CAD software

Microsoft Office

Job description

Job Title:

Event Supervisor

Job Summary

• Manage the operations, rehearsals and execution of events and entertainment in compliance with expectations of event owners, production and the Coca-Cola Music Hall Management.
• Work with internal and external entities to manage and broadcast event production.
• Develop CAD drawings for ticketed events in conjunction with the Box Office and production teams.
• Maintain positive rapport.
• Anticipate production, logistical and operational problems and appropriate solutions.
• Implement and enforce facility rules, regulations, policies and procedures.
• Compile and communicate all event requirements to various departments at Coca-Cola Music Hall.
• Prepare and distribute detailed production notes for each event and schedule production meetings with the venue’s department heads (including but not limited to operations, security, food & beverage, and guest services).
• Monitors and supervise facility Event, Ambulance and Security Staff.
• All other duties/responsibilities as assigned.

Essential Duties

• Manage the operations, rehearsals and execution of events and entertainment in compliance with expectations of event owners, production and the Coca-Cola Music Hall Management.
• Work with internal and external entities to manage and broadcast event production.
• Develop CAD drawings for ticketed events in conjunction with the Box Office and production teams.
• Maintain positive rapport.
• Anticipate production, logistical and operational problems and appropriate solutions.
• Implement and enforce facility rules, regulations, policies and procedures.
• Compile and communicate all event requirements to various departments at Coca-Cola Music Hall.
• Prepare and distribute detailed production notes for each event and schedule production meetings with the venue’s department heads (including but not limited to operations, security, food & beverage, and guest services).
• Monitors and supervise facility Event, Ambulance and Security Staff.
• All other duties/responsibilities as assigned.

Education And Experience

• A minimum education level of: Bachelor’s Degree required
• A minimum of 2 years in special events, concerts and family events. Large group management experience preferred.

Additional Experience

• Proficient in C.A.D. software

Skills Or Experience

• Bilingual language fluency (English/Spanish) required
• Must have strong production management skills with the ability to multitask and meet strict deadlines.
• Must be extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously.
• Experience with operational characteristics, services and activities of event management and multi-purpose public assembly facility management, including, but not limited to, needs of users of medium size public assembly facilities, crowd management and control techniques, customer service practices, event staging and maintenance
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Working Conditions

• Work schedule is based on the facility’s needs, part-time hours.
• Flexible schedule includes nights, weekends, and holidays.
• Ability to stand for long periods.
• Must work well in a team environment.
• Ability to work effectively under pressure.
• Good written, verbal and interpersonal skills required; ability to interact with all levels.
• Professional presentation, appearance and work ethic.

Location:

San Juan, Puerto Rico

Classification:

Part‑Time

FLSA Status:

Non‑Exempt

NOTE

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRRA Federal Contractor.