Event Specialist II

UKG; New York (NY); On-site; USD 57,000 - 90,000; Full time

Job summary

UKG is seeking an Event Specialist & Administrative Support to plan and execute corporate on-site events in our New York City office and provide administrative support to the Workplace Services department. The role requires a highly organized, customer-focused, tech-savvy candidate capable of managing multiple priorities in a fast-paced environment.

Wildly important: this role requires in-office presence 5 days a week, with potential early office hours on event days.

Qualifications

• 2-4 years of corporate event planning and administrative support experience.
• Bachelor's degree in Event Management or related field, or equivalent experience.
• Proficient in Outlook, Word, Excel, PowerPoint, and Teams.
• Willingness to travel up to 25%.
• Experience with enterprise, executive, or high-visibility events.
• Experience with Concur and Cvent.
• Experience with budgeting, invoices, and vendor relations.
• Excellent written and verbal communication; strong interpersonal skills.
• Ability to manage multiple projects with competing priorities.

Responsibilities

• Plan and coordinate a variety of corporate events, including executive meetings and partner events.
• Manage onsite tech, AV, connectivity, and attendee experience.
• Define objectives, scope, budgets, and success metrics.
• Coordinate vendors, contracts, and cost-effective solutions.
• Develop project plans, schedules, and run-of-show documents.
• Manage budgets, POs, invoices, and expense reconciliation.
• Post-event evaluations and process improvements.
• Provide backup admin support: calendars, meetings, conference rooms, reports, files.

Skills

Event planning

Administrative support

Budgeting

Vendor management

Communication

Project management

Event technology

Education

Bachelor's degree in Event Management

Bachelor's degree in Hospitality, Business Administration, Communications, or Marketing

Tools

Concur

Cvent

Job description

Why UKG:

At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That’s what we do.

We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you’ll get flexibility that’s real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters—and so do you.

Job Summary

The Event Specialist & Administrative Support role* is responsible for planning and executing corporate on‑site events in our New York City office, while providing comprehensive administrative support to the broader Workplace Services department and its leadership. This position serves as a key operational partner, ensuring the successful delivery of meetings and events, managing day‑to‑day administrative functions, and supporting organizational initiatives. The ideal candidate is highly organized, customer‑focused, technologically adaptive, and able to manage multiple priorities in a fast‑paced environment.

*This role requires the person to be in‑office 5 days a week with the possibility of early office hours on event days.

Key Responsibilities

Event Planning & Management

• Plan and coordinate a variety of corporate events, including executive‑level meetings, customer and partner events, and other special programs.
• Responsible for event execution, including support for onsite digital technology and troubleshooting, audiovisual services, connectivity, room configuration, virtual participation, and attendee experience.
• Partner with stakeholders to define event objectives, scope, timelines, budgets, and success metrics.
• Manage all event logistics, including but not limited to venue sourcing, catering, audiovisual services, transportation, lodging, signage, registration, and meeting materials.
• Coordinate with vendors and negotiate contracts to ensure quality service and cost‑effective solutions.
• Develop detailed project plans, production schedules, and event run‑of‑show documents.
• Manage event budgets, purchase orders, invoices, and expense reconciliation.
• Conduct post‑event evaluations and recommend process improvements based on feedback and performance metrics.
• Maintain event documentation, planning templates, and standard operating procedures.

Administrative Support Backup

• Provide backup administrative support to Workplace Services department leadership and team members, including:
• manage calendars, schedule meetings, coordinate conference rooms, and arrange virtual meeting logistics;
• prepare correspondence, presentations, reports, meeting agendas, maintain department files, records, and shared documentation;
• support general department and office activities, including managing and processing expense reports, purchase order requests, and invoices while ensuring compliance with company policies;
• coordinate onboarding activities and administrative support for new team members;
• manage and order office supplies and support day‑to‑day in‑office operational needs;
• support ad hoc departmental initiatives, special projects, and process improvement efforts.

Minimum Qualifications

• 2-4 years of experience in corporate event planning, administrative support, or a related role.
• Bachelor's degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field, or equivalent professional experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to travel up to 25%.
• Experience supporting enterprise, executive, customer, partner, training, or high‑visibility corporate events.
• Experience with various software programs such as Concur and Cvent.
• Experience operating and managing new event technologies.
• Experience managing budgets, invoices, and vendor relationships.
• Excellent written, verbal, and interpersonal communication skills.
• Experience managing multiple projects with competing priorities.

Company Overview:

UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people‑first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry — because great organizations know their workforce is their competitive edge. Learn more at ukg.com.

Equal Opportunity Employer

UKG is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, disability, religion, sex, age, national origin, veteran status, genetic information, and other legally protected categories.

View The EEO Know Your Rights poster

UKG participates in E‑Verify. View the E‑Verify posters here.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Disability Accommodation in the Application and Interview Process

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email [e-mail].

The pay range for this position is $56,800 to $90,000. The actual base pay offered may vary depending on skills, experience, job‑related knowledge and work location. In addition to base pay, employees may be eligible to participate in a performance‑based bonus plan and to receive restricted stock unit awards as part of total compensation. Learn more about UKG's benefits and rewards at https://www.ukg.com/about-us/careers/benefits