Event Specialist

Ergotron; Eagan (MN); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Competitive pay and benefits

Paid time off including holidays

Maternity leave (10 weeks)

Paternity leave (4 weeks)

Grandparents leave

Job summary

Ergotron, a global leader in ergonomic solutions, seeks a highly organized professional to manage the Customer Experience Center operations, scheduling, event production, and enablement functions. This role combines on-site hospitality, technical event support, executive assistance, and internal training to ensure flawless customer visits.

The position requires coordinating complex logistics, coordinating internal teams, and acting as the face of the company for VIP visitors while supporting

Qualifications

• 3–5+ years in a client-facing, hospitality, event production, executive support, sales enablement, or related operations role.
• Experience presenting or demoing to groups (sales, training, tours, or similar).
• Experience supporting senior leaders with calendar, travel, and meeting logistics.

Responsibilities

• Manage scheduling, logistics, and coordination for the Customer Experience Center.
• Coordinate internal usage, master calendar, and catering/AV/tech for visits and events.
• Serve as on-site face for VIP visitors and coordinate pre-visit planning and run‑of‑show.
• Operate AV/camera equipment and demo showroom products for on-site and virtual visits.
• Develop training programs and onboard new hires for showroom operations.
• Maintain SOPs and update systems (Salesforce, etc.) for sales operations.

Education

AA or higher in Business Administration, Marketing, or related field

Tools

Zoom/Teams/Webex

Microsoft Office (Excel, PowerPoint, Outlook)

Salesforce

Oracle

CRM/visitor-management systems (general)

Job description

Ergotron, Inc. is a global leader in designing ergonomic solutions that connect people and technology to enhance human performance, health and happiness. Through its 40+-year history, Ergotron has led the industry with innovative, professional-grade products and customer-focused service. The company has earned more than 200 patents and through the Technology of Movement™, established a growing portfolio of products and solutions to help create environments that promote wellness, productivity and efficiency.

Ergotron is headquartered in St. Paul, Minnesota, with a strong presence in North America, EMEA and Asia Pacific. For more information, please visit www.ergotron.com.

Position Summary:

We are looking for a highly organized, polished, customer-focused professional to manage the operations, programming, event production, and enablement functions of our Customer Experience Center. This role is the operational and educational backbone of the center — ensuring every customer visit is flawlessly executed and Ergotron team members are equipped to use the space effectively.

The position is a combination of on-site hospitality, technical event production, targeted executive support, and internal training. This person is the face of the company for VIP visitors while also serving as a trusted, discreet operator behind the scenes for leadership. The versatility itself is the value: host, technician, trainer, and administrator — sometimes within the same day.

Position Responsibilities:

Operations & Scheduling

• Manage all scheduling, logistics, and coordination for the Customer Experience Center, including product showroom readiness, room setup, and facility upkeep
• Coordinate internal team usage of the center, managing competing scheduling demands across customer visits and internal programming to ensure the space is consistently visit-ready
• Maintain a master calendar across internal stakeholders, customer visits, and recurring programming
• Coordinate catering, AV/tech, materials, and other logistical needs for visits and events
• Track and report on center utilization across both internal and external usage
• Continuously improve processes and standard operating procedures to increase operational efficiency and visit quality

Customer Visit Execution

• Serve as the primary logistics coordinator for all on‑site customer visits — managing pre‑visit planning, internal briefings, run‑of‑show, room and showroom setup, AV/tech readiness, catering, and post‑visit follow‑up coordination
• Act as the on‑site point of contact and face of the company during customer visits, greeting guests and ensuring the experience runs smoothly while troubleshooting any issues in real time
• Operate camera and AV equipment and demonstrate showroom products live for visiting and/or virtually customers
• Coordinate with sales, marketing, and product teams ahead of each visit to understand the customer audience, tailor the showroom experience, and align on agenda and messaging
• Oversee end‑to‑end logistics for virtual customer visits, including scheduling, platform setup and testing (Zoom, Teams, Webex, etc.), camera and AV configuration within the showroom, and coordination of all internal presenters and technology
• Manage the run‑of‑show for both on‑site and virtual visits, ensuring transitions, screen sharing, demos, and timing all execute seamlessly
• Maintain visit records including attendee information, agenda, outcomes, and feedback, and provide regular reporting on visit volume and engagement
• Develop and maintain standard operating procedures for both on‑site and virtual visit formats, continuously refining the process based on feedback and outcomes
• Support the integration of new showroom content or product displays in collaboration with relevant teams, ensuring readiness for upcoming visits

Executive & Cross‑Functional Support

• Provide targeted administrative and executive support to sales leadership, including calendar management, travel arrangements, meeting preparation, communications, and meeting coordination in support of the broader commercial organization
• Anticipate needs ahead of key engagements — travel changes, briefing materials, agenda shifts — rather than waiting to be asked
• Coordinate across sales, product, marketing, and leadership to pull together the right people for meetings, often on short notice and without direct authority
• Handle sensitive executive and customer information with consistent discretion and sound judgment

Training & Enablement

• Develop and deliver training programs for commercial team members on how to effectively engage with and leverage the showroom during customer visits
• Onboard and train new hires on the Customer Experience Center — its purpose, layout, tools, and best practices for use
• Train new hires on showroom products, ensuring they can speak knowledgeably and confidently about what is on display
• Partner with sales leadership, marketing, and product teams to keep training content current as the showroom and product offerings evolve
• Responsible for timely and accurate updating of all required systems and programs necessary for sales operations including Salesforce and others as appropriate to ensure customer data is well maintained and documented. (Use for Sales and Global Services)
• Additional duties as requested.
• Supports site specific QMS initiatives for continuous process improvement.

Position Requirements (Knowledge and Experience):

Education & Experience

• Associates of Arts (AA) or higher in Business Administration, Marketing or related field preferred
• 3–5+ years of experience in a client-facing, hospitality, event production, executive support, sales enablement, commercial training, facilities management, or related operations role
• Demonstrated experience presenting or demoing in front of groups — sales presentations, training, tours, or similar
• Experience supporting senior leaders with calendar management, travel management, and meeting logistics

Technical Skills

• Experience with virtual meeting platforms (Zoom, Teams, Webex, etc.) and AV coordination, including comfort operating AV/camera equipment and troubleshooting under pressure
• Proficient in Microsoft Office (including Excel, PowerPoint and Outlook), Oracle and Salesforce. (Use for Sales, Global Services and other departments using these systems)
• Proficiency with calendar and travel tools (Outlook, Google Workspace, travel booking platforms)
• Working knowledge of CRM or visitor-management systems is a plus

Business Acumen & Communication

• Strong communication and presentation skills; comfortable working with executive-level customers and delivering training to commercial teams
• Enough commercial fluency to speak knowledgeably about the company's products, customers, and value proposition rather than reciting a script
• Ability to quickly learn and communicate product and technical content clearly, and to tailor messaging for different audiences including prospects, executives, and new hires

Preferred Qualifications

• Background in corporate events, briefing centers, executive assistant work, or sales enablement
• Prior work in a fast‑paced, customer‑facing corporate environment such as tech, a manufacturing showroom, or a similar B2B setting
• Must be able to perform the physical requirements of the job as described to you for the position.
• Ergotron provides a fast‑paced, innovative and flexible work environment with a comprehensive and competitive pay and benefits package. (Use below bullets for United States, delete for Global positions)
• Our total rewards package includes, but not limited to; competitive wages consisting of base pay, bonus and/or incentive pay based on position, medical, dental, vision, life, disability, tuition reimbursement, 401k with match, and an Employee Assistance Program (EAP).
• We work hard and we recharge. With competitive Paid Time Off (PTO) programs which includes vacation and sick and safe time, and eleven paid holidays our employees have ample time throughout the year to spend with family and friends, traveling or relaxing.
• We are proud to support our employees and their growing families by offering ten weeks of paid maternity leave, four weeks of paid paternity leave, and three days of paid grandparents leave.
• Both our newest and our most tenured employees are formally recognized. Our career milestones program ensures that our new team members feel welcome and rewards employees at five years, ten years, fifteen years and beyond.