Event Site Operations and Logistics Coordinator

Seattle Christmas Market; Seattle (WA); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Free market entry tickets

Beverage vouchers

Job summary

Seattle Christmas Market in Seattle, WA is seeking a driven Event Operations Coordinator to manage on-site logistics, coordinate with vendors and internal teams, and ensure smooth festival execution. You will lead the Hausmeister team, oversee load‑in/out, and support permit compliance through tight scheduling and proactive problem solving.

The role requires 2 years of events management, strong communication, and proficiency with MS Office; Airtable and Square are a plus.

Qualifications

• 2 years of experience in events/festivals in a managerial role.
• Superior communication and organization for large teams.
• Proficient with Microsoft Office; Airtable and Square a plus.

Responsibilities

• Collaborate with Operations Manager to keep the Production Schedule updated.
• Manage Hausmeister team for Vendor Services, Decor, and Site Maintenance.
• Assist with supplier coordination during load‑in, operations and load‑out.
• Support on-site infrastructure planning to meet permit and inspection standards.
• Participate in site inspections and ensure regulatory compliance.
• Maintain daily communication with Operations Manager and escalate issues.

Skills

Event coordination

Leadership

Multitasking

Communication

Education

Event management degree

Tools

Microsoft Office Suite

Airtable

Square

Job description

Have you ever heard of Glühwein/Mulled Wine, a Christmas Pyramid, or a

A traditional German-style Christmas Market is set up at the Seattle Center next to

the Space Needle from November to December 2025, but the work starts now! The

market will feature traditional European food and merchandise to spread

Christmas Cheer in our community and beyond.

The Seattle Christmas Market (SCM) will be entering its third year of operation

after a breakout start in 2023. With an expected attendance of over 180,000 guests,

our month-long market experience is the first of its kind in Washington State.

Supported by the Vancouver Christmas Market (VCM), an established brand that

has welcomed over 2.5 million guests since 2010 in Downtown Vancouver, B.C.

If you are looking for a diverse workplace, in a growing company, and love creating

experiences for the community, we want you to become a part of the Seattle

Christmas Market Team! We invite you to look at the job opportunity for our Event

Operations Coordinator and apply.

Contract Full-Time Employment Opportunity – Event Operations Coordinator

The Seattle Christmas Market is seeking a driven, enthusiastic Event Operations

Coordinator, who will report directly to the Operations Manager. A successful

candidate for this role is a creative thinker who understands the specific needs of

the company’s seasonal events while keeping in mind the larger components

necessary for its completion. This candidate is a confident leader and efficient

planner. A successful candidate must be proficient in daily event operations and

have the expertise to coordinate with suppliers and partners.

This contract full-time position will start on October 15. From November to

December, you will be required to be on-site based on market hours, which include

evenings and weekends.

The Event Operations Coordinator supports the successful execution of the Seattle

Christmas Market by overseeing essential on-site logistics, managing key support

teams, and ensuring smooth coordination between vendors, infrastructure, and

event departments. This role demands high organization, clear communication,

and proactive problem-solving to maintain the highest standards of market

operations.

Roles and Responsibilities:

• Collaborate with the Operations Manager to prepare and maintain the detailed Production Schedule.
• Manage the Hausmeister team to support Vendor Services, Decor, and Site Maintenance needs.
• Assist with supplier coordination and execution during load-in, event operations, and load-out.
• Support on-site infrastructure planning to meet city/venue permit requirements and inspection standards.
• Participate in site inspections and provide ongoing regulatory and safety compliance support.
• Maintain clear daily communication with the Operations Manager, escalating issues as needed.
• Keep accurate records for year-end reviews, compliance, and operational analysis.
• Coordinate market inventory management, including warehousing, materials movement, asset tracking, and end-of-season reconciliation.
• Work with the Decor Supplier and internal teams to ensure timely, highquality decor installation.
• Provide on-the-ground operational support to vendors, FOH, carousel, and information services.
• concerns with the Operations Manager.
• Attend supplier and training meetings to stay current on best practices and trends.
• Coordinate asset shipping, imports, and orders in collaboration with the Operations Manager.
• Collaborate with SCM and VCM teams to establish an effective decor order and setup process.

Requirements and Selection Criteria:

• Curious, Inquisitive, Creative, and a Christmas enthusiast;
• 2 years' experience executing events/ festivals in a managerial role
• Degree or Certificate in event management or stage management is preferred
• Must have advanced proficiency with software and online tools – specifically with the full Microsoft Office Suite.
• Experience with Airtable, and Square would be an asset.
• Diplomatic approach while working within policies, rules, and procedures;
• Demonstrative, self-critical, determined approach to completing assignments;
• Ability to multitask within tight deadlines;
• Proven experience working with suppliers for events or festivals;
• Excellent verbal and written communication skills;
• Attention to detail working with documents and projects during the market;
• Excellent organizational skills and project management experience;
• Experience with scheduling and overseeing the activities of large groups;
• Ability to take projects from concept through execution to final production;
• Ability to quickly adapt to changing environments, problem-solving skills, and an innovative mindset including exercising good judgment and decision making;
• Ability to lift up to 50 pounds and work in an outside environment for long periods of time.

Compensation

• Salary range: $26 - $31 per hour
• Free market entry tickets and traditional beverage vouchers for family and friends

Job Types:

Full-time, Contract, Temporary

Experience:

• Events management: 2 years (Required)
• Operations management: 2 years (Preferred)
• Seattle, WA 98121: Relocate before starting work (Required)

Ability to Commute:

Ability to Relocate:

• Work Location: Hybrid remote in Seattle, WA 98121