Seasonal Events Operations Manager

2bglass Llc; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Bonus based on performance

Company parties

Competitive salary

Employee discounts

Flexible schedule

Free food & snacks

Free uniforms

30+ Hours per Week

Job summary

2BGlass is a family‑owned glassblowing studio in Cameron Park, CA, seeking an organized events coordinator to oversee Pumpkin Patch and Ornament Extravaganza planning through teardown. You’ll build timelines, coordinate artists, hosts, vendors, venues, and programming, while keeping contracts, permits, and documentation in order.

The role requires strong communication, meticulous tracking, and hands‑on involvement during setup, event days, and teardown, including staffing and post‑event wrap‑up.

Qualifications

• Experience in event production, project management, operations, festivals, fairs, or other large public events.
• Exceptional organizational skills and attention to detail.
• Strong project management and follow-through.
• Ability to manage dozens of moving parts simultaneously.
• Professional communication skills with vendors, artists, volunteers, city officials, and media contacts.
• Comfortable using spreadsheets, project management tools, and Adobe Creative Suite.
• Able to balance office planning with hands-on event work.
• Comfortable lifting event materials and assisting with setup and teardown.
• Available to work occasional evenings and weekends during event season.

Responsibilities

• Build and manage detailed event timelines, project plans, and deadlines.
• Coordinate all planning and logistics for Pumpkin Patch and Ornament Extravaganza.
• Work with the 2BGlass team to finalize artists, hosts, vendors, event layouts, and programming.
• Manage contracts, permits, business licenses, insurance, venue requirements, and required city documentation.
• Track deadlines, follow up on outstanding items, and ensure nothing falls through the cracks.
• Keep project documents, spreadsheets, contracts, and event files organized and current.
• Update, send, collect, and track contracts for artists, hosts, vendors, and event partners.
• Confirm all required contracts, insurance certificates, permits, and paperwork have been received before each event.
• Coordinate payments, commissions, invoices, and required documentation.
• Communicate professionally with artists, vendors, venues, city representatives, volunteers, media contacts, and event partners.
• Update event information across the 2BGlass website, Facebook, tourism websites, community calendars, and local publications.
• Design or update event banners, brochures, billboards, signage, recreation guide advertisements, and promotional materials using Adobe Creative Suite.
• Coordinate event listings, media outreach, interviews, and promotional opportunities.
• Ensure event dates, graphics, messaging, and promotional materials remain accurate across all platforms.
• Organize seasonal staff, volunteers, security, movers, and event support teams.
• Create and manage event schedules for setup, event days, and teardown.
• Communicate assignments, arrival times, and responsibilities.
• Confirm staffing needs are fully covered before each event.
• Coordinate and confirm all event equipment and supplies, including trailers, U‑Hauls, forklifts, and mobile furnace transportation.
• Tables, tents, signage, A‑frames, straw, baskets, display fixtures, and product inventory.
• Cash drawers, change, receipt paper, scanners, iPads, charging stations, extension cords, power strips, Wi‑Fi equipment, speakers, microphones, and PA systems.
• Volunteer waivers, raffle materials, brochures, price tags, barcodes, office supplies, tape, pens, clipboards, and event paperwork.
• Rolling toolboxes, first aid supplies, event kits, and setup materials.
• Confirm equipment is packed, tested, charged, labeled, organized, and event‑ready before loading.
• Serve as a primary point of contact during setup, event days, and teardown.
• Coordinate staff, volunteers, artists, vendors, and support teams throughout the event.
• Troubleshoot unexpected issues calmly and efficiently.
• Monitor customer flow, event presentation, equipment, supplies, and guest experience.
• Jump in wherever needed to keep the event running smoothly.
• Oversee teardown, returns, and event cleanup.
• Coordinate artist commission payments and vendor reconciliations.
• Complete final paperwork and outstanding tasks.
• Document improvements and recommendations for future events.

Skills

Event coordination

Project management

Vendor coordination

Communication

Documentation

Tools

Adobe Creative Suite

Spreadsheets

Job description

Benefits

• Bonus based on performance
• Company parties
• Competitive salary
• Employee discounts
• Flexible schedule
• Free food & snacks
• Free uniforms
• 30+ Hours per Week | Year-Round | Cameron Park, CA

About 2BGlass

2BGlass is a family‑owned glassblowing studio that produces two of Northern California's largest seasonal experiences: our annual Pumpkin Patch and Ornament Extravaganza. Each event welcomes thousands of visitors and requires months of planning, marketing, logistics, and coordination to execute successfully.

We're looking for an organized, proactive professional who loves bringing complex projects together. You'll become the central coordinator for our seasonal events, ensuring every contract is signed, every supply is packed, every deadline is met, and every event runs seamlessly from the first planning meeting through the final commission check.

If you enjoy checklists, organization, creative problem‑solving, and seeing months of preparation come to life, we'd love to meet you.

Responsibilities

Event Planning & Project Management

• Build and manage detailed event timelines, project plans, and deadlines.
• Coordinate all planning and logistics for Pumpkin Patch and Ornament Extravaganza.
• Work with the 2BGlass team to finalize artists, hosts, vendors, event layouts, and programming.
• Manage contracts, permits, business licenses, insurance, venue requirements, and required city documentation.
• Track deadlines, follow up on outstanding items, and ensure nothing falls through the cracks.
• Keep project documents, spreadsheets, contracts, and event files organized and current.

Contracts & Partner Coordination

• Update, send, collect, and track contracts for artists, hosts, vendors, and event partners.
• Confirm all required contracts, insurance certificates, permits, and paperwork have been received before each event.
• Coordinate payments, commissions, invoices, and required documentation.
• Communicate professionally with artists, vendors, venues, city representatives, volunteers, media contacts, and event partners.

Marketing & Promotion

• Update event information across the 2BGlass website, Facebook, tourism websites, community calendars, and local publications.
• Design or update event banners, brochures, billboards, signage, recreation guide advertisements, and promotional materials using Adobe Creative Suite.
• Coordinate event listings, media outreach, interviews, and promotional opportunities.
• Ensure event dates, graphics, messaging, and promotional materials remain accurate across all platforms.

Staffing & Volunteer Coordination

• Organize seasonal staff, volunteers, security, movers, and event support teams.
• Create and manage event schedules for setup, event days, and teardown.
• Communicate assignments, arrival times, and responsibilities.
• Confirm staffing needs are fully covered before each event.

Logistics & Event Operations

• Coordinate and confirm all event equipment and supplies, including trailers, U‑Hauls, forklifts, and mobile furnace transportation.
• Tables, tents, signage, A‑frames, straw, baskets, display fixtures, and product inventory.
• Cash drawers, change, receipt paper, scanners, iPads, charging stations, extension cords, power strips, Wi‑Fi equipment, speakers, microphones, and PA systems.
• Volunteer waivers, raffle materials, brochures, price tags, barcodes, office supplies, tape, pens, clipboards, and event paperwork.
• Rolling toolboxes, first aid supplies, event kits, and setup materials.
• Confirm equipment is packed, tested, charged, labeled, organized, and event‑ready before loading.

Event-Day Leadership

• Serve as a primary point of contact during setup, event days, and teardown.
• Coordinate staff, volunteers, artists, vendors, and support teams throughout the event.
• Troubleshoot unexpected issues calmly and efficiently.
• Monitor customer flow, event presentation, equipment, supplies, and guest experience.
• Jump in wherever needed to keep the event running smoothly.

Post-Event Wrap-Up

• Oversee teardown, returns, and event cleanup.
• Coordinate artist commission payments and vendor reconciliations.
• Complete final paperwork and outstanding tasks.
• Document improvements and recommendations for future events.

Qualifications

• Experience in event production, project management, operations, festivals, fairs, or other large public events.
• Exceptional organizational skills and attention to detail.
• Strong project management and follow-through.
• Ability to manage dozens of moving parts simultaneously.
• Professional communication skills with vendors, artists, volunteers, city officials, and media contacts.
• Comfortable using spreadsheets, project management tools, and Adobe Creative Suite.
• Able to balance office planning with hands‑on event work.
• Comfortable lifting event materials and assisting with setup and teardown.
• Available to work occasional evenings and weekends during event season.