Event Services Manager

Kessler Collection

Savannah (GA)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Marriott Employee Discounts Worldwide

Medical, Dental, Vision Insurance

Tuition Reimbursement Program

401(K) with Company Matching

Job summary

A luxury hotel collection in Savannah, GA is seeking an Event Services Manager to coordinate event activities and manage client relations. The ideal candidate has a Bachelor's degree and relevant experience in event planning, preferably in a luxury environment. You'll ensure client satisfaction and maximize hotel revenue through effective event management and collaboration with various teams. This role offers full-time employment and requires a high level of organization and communication.

Qualifications

2+ years of relevant work experience in a similar scope and title.
Previous event planning experience required.
Experience within luxury brand/markets preferred.

Responsibilities

Coordinate activities for group meetings and conferences.
Create event orders and manage client specifications.
Serve as the on-site client contact and address challenges.

Skills

Strategic business leadership

Effective communication

Project management

Vendor relations

Event planning

Education

Bachelor's degree

Tools

CI/TY or Delphi

Job description

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Overview

An inspiring career awaits you!

The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired!

Grand Performers in qualifying roles may enjoy a range of benefits, including:

Marriott Employee Discounts Worldwide
Medical, Dental, Vision Insurance
Company-Sponsored Life Insurance
Short & Long-Term Disability Insurance
Tuition Reimbursement Program
401(K) with Discretionary Company Matching Contributions
Employee Assistance Program

Responsibilities

JOB SUMMARY

The overall objective and purpose of the Event Services Manager are to coordinate the activities of the conference personnel and room reservations team to make arrangements for group meetings, conferences, and social events.

Core Responsibilities

Primary areas of responsibility include, but are not limited to the following:

Create detailed event orders to meet the specifications of the client, manage room blocks, food and beverage requirements, meeting room setups, billing, and other additional needs of the client.
Communicate and enforce contractual agreements to the client pertaining to meeting space, food and beverage, and special concessions.
Responsible for the collection of attrition charges owed.
Ensure that all guest checks, payments, master folios, and advanced deposits are submitted to accounting; ensures that any other information, which is necessary and/or helpful for successful catering or group business is submitted to appropriate departments
Ensure Rewarding Events points are posted following the conclusion of the event
Collaborate with culinary operations to assist in the development, design, and implementation of custom menus.
Maintain proper documentation of events, changes, and special requests with updated Banquet Event Orders, group resumes, and rooming lists. Provide accurate and concise information to all departments.
Facilitate EO and group resume meetings
Organize and conduct site visits, pre-planning visits, pre-con, and post-con meetings.
Function as the on-site contact to client and address challenges or concerns immediately
Presence required at the start of all functions and to remain on the property until meal service has begun
Maximize revenue by selling all facets of the hotel to include restaurant, spa, gallery, and outlets for upselling
Ability to work with vendors to ensure client satisfaction for all groups
Generate thank you notes and service evaluations for all groups.
Greet all clients (in rotation with MOD and other managers for room’s only groups) as they arrive on the day of arrival
Competently utilizes the required systems/equipment and platforms to effectively detail and track the progress of groups from turnover through execution.
Maintain accurate, organized, and up-to-date files including computer filing and sales platform records (attachments, traces, activities, etc.).
Actively participate in the Sales and Catering conference calls.
Complete required reporting and documentation.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent.

Strategic business leader - Works strategically to devise plans in alignment with organizational goals.
Cultivates engagement - Builds loyalty to the company and not to themselves. Proven ability to host/facilitate effective meetings, motivate teams to produce results with tight timeframes while simultaneously managing several projects.
Generates alignment - Ensures proper time and effort is spent to build high-level performance and consistency throughout collection.
Leads with courage - Provides a culture of accountability.
Execution of plans - Utilizes our systems, tools, and resources to accomplish results and achieve goals
Advanced level of written, verbal, and interpersonal communication skills.
Ability to prioritize and organize work assignments
Ability to work well in stressful, high-pressure situations
Knowledge of CI/TY or Delphi, including merging menus, blocking function space, and creating BEO’s.
Knowledge of staffing guidelines/requirements to set up, turn, and break down function spaces.
Knowledgeable of Top Accounts for the Hotel.
Knowledgeable with legal and contractual agreements.

MINIMUM QUALIFICATIONS

Bachelor’s degree – required
2+ years of relevant work experience in similar scope and title – required
Previous event planning experience – required
Experience within luxury brand/markets – preferred

SUPERVISORY RESPONSIBILITIES

Supervisory and leadership responsibilities include achieving results through providing direction and accountability of the following Grand Performers within the culture and policies established by the Kessler Collection.

No direct reports

WORK ENVIRONMENT

The work environment/conditions described herein are representative of those that an incumbent may experience.

Must be comfortable working in a shared space, with constant noise, without the use of a private office.
Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.
Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

While performing the duties of this job, the incumbent is regularly required to move 10lbs on a daily basis.
Push, pull, and lift up to 50lbs on a weekly basis.
While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting and standing for long and short periods of time.

The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Seniority level