Event Services Manager

The Stirling Club; Las Vegas (NV); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

Nevada State NEST program

Job summary

The Stirling Club in Las Vegas, a private luxury city club, seeks an Event Services Manager to lead client events from contract through delivery to execution. You will partner with couples, corporate clients, vendors, and internal teams to translate visions into detailed plans and ensure flawless service.

Reporting to the Director of Event Sales, you will manage timelines, BEOs, menus, and vendor coordination while driving revenue growth and client satisfaction.

Qualifications

• 2+ years of experience in event coordination, hospitality, catering, weddings, private clubs, hotels, or a related field.
• A high school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Availability to work evenings, weekends, and wedding mornings as needed.

Responsibilities

• Serving as the primary planning contact for weddings, private events, and corporate functions.
• Conducting planning meetings and maintaining communication with clients throughout the event process.
• Creating and managing event timelines, floor plans, seating arrangements, and BEOs.
• Coordinating menu tastings, food and beverage selections, dietary accommodations, and event logistics.
• Managing communication and scheduling with vendors, planners, entertainers, and rental companies.
• Coordinating guest arrival information, VIP accommodations, and operational details with Club departments.
• Monitoring payment deadlines and communicating approved event changes to Accounting.
• Preparing final event packets and coordinating handoff to the Banquet & Execution Manager.
• Serving as the on-site venue contact for wedding mornings and select event setup periods.
• Recommending Club services, upgrades, and preferred vendor options to enhance client experience.
• Following up with clients after events to gather feedback, testimonials, and referrals.

Job description

The Stirling Club seeks qualified candidates for the Event Services Manager position in Event Sales. Located in the prestigious Turnberry Place community, The Stirling Club is a private luxury city club offering 73,000 square feet of elevated dining, wellness, and social amenities. Known as a sanctuary “where Las Vegas exhales,” the club offers an exclusive, members‑only environment defined by exceptional service, refined experiences, and personalized hospitality. As a Vegas Loop destination, The Stirling Club continues to innovate while upholding its tradition of excellence. We look for team members who bring professionalism, warmth, and a commitment to creating memorable experiences for our members and guests. This is a full‑time, salaried position located in Las Vegas, Nevada.

Position Description

Under the general supervision of the Director of Event Sales, the Event Services Manager guides every private client event from signed contract through a complete, accurate, and timely handoff to the execution team. This role serves as the primary planning contact after a contract and deposit are secured and ensures every detail is documented, communicated, and executed to The Stirling Club's standards.

The Event Services Manager works closely with wedding couples, corporate clients, outside planners, vendors, and internal departments to transform each client's vision into a detailed event plan. This position also supports revenue growth by recommending club services, enhancements, and preferred vendors that align with the client's goals.

Responsibilities of the Event Services Manager may include, without limitation:

• Serving as the primary planning contact for weddings, private events, and corporate functions.
• Conducting planning meetings and maintaining communication with clients throughout the event process.
• Creating and managing event timelines, floor plans, seating arrangements, and Banquet Event Orders (BEOs).
• Coordinating menu tastings, food and beverage selections, dietary accommodations, and event logistics.
• Managing communication and scheduling with vendors, planners, entertainers, and rental companies.
• Coordinating guest arrival information, VIP accommodations, and operational details with Club departments.
• Monitoring payment deadlines and communicating approved event changes to Accounting.
• Preparing final event packets and coordinating handoff to the Banquet & Execution Manager.
• Serving as the on-site venue contact for wedding mornings and select event setup periods.
• Recommending Club services, upgrades, and preferred vendor options to enhance client experience.
• Following up with clients after events to gather feedback, testimonials, and referrals.
• Performing other duties as assigned.

Minimum Qualifications

The Event Services Manager will be selected based on the candidate’s training, experience, and aptitude in hospitality, event planning, and client service. A qualified candidate must have: (1) A minimum of two (2) years of experience in event coordination, hospitality, catering, weddings, private clubs, hotels, or a related field; (2) A high school diploma or equivalent.

The ideal candidate will demonstrate:

• Strong organizational and time-management skills;
• Excellent written, verbal, and interpersonal communication abilities;
• Experience with event timelines, floor plans, BEOs, and vendor coordination;
• Knowledge of food and beverage operations;
• Proficiency in Google Workspace (Gmail, Sheets, etc.), Tripleseat, and AI applications (ChapGPT/Claude/Gemini;
• Ability to manage multiple events and deadlines simultaneously;
• Professionalism, discretion, and attention to detail;
• Availability to work evenings, weekends, and wedding mornings as needed.

Salary

$48,000 to $56,000 annually

Benefits

The benefits include PTO, medical, dental, vision, and the voluntary State of Nevada NEST program

Working Conditions

Work is performed in a luxury hospitality and beverage service environment in Las Vegas, Nevada. Employees may work in offices, banquet spaces, and event venues and should expect frequent interaction with members, guests, vendors, and clients.

Work Schedule

Weekday office hours with evenings, weekends, and wedding mornings as event schedules require.