Event & Security Coordinator

Oshkosh Corporation, Inc.; Oshkosh (WI); On-site; USD 58,000 - 90,000; Full time

Job summary

Oshkosh Corporation is seeking an Event & Security Coordinator to manage visitor access, support building events, and uphold security policies at the Global Headquarters. You will work with Security and Facilities teams to ensure a safe, efficient environment for employees and guests.

The role includes coordinating events, managing signage and AV needs, and maintaining security documentation while using tools like Total Connect, AlertMedia, Envoy, and SharePoint.

Qualifications

• Associate’s Degree or equivalent in Event Management or related field.
• Two (2) or more years of experience in Event Management or a related area.
• Bachelor’s degree in Event Management or a related field is a standout qualification.

Responsibilities

• Greet and identify all visitors; maintain a safe and secure environment.
• Coordinate with Security teams to enforce access control and badge issuance.
• Assist with event coordination, room setup, AV needs, and guest logistics.
• Maintain security documentation, databases, and training records.
• Prepare presentations and reports; serve as system administrator for security tools.

Skills

Event Management

Security Awareness

MS Office

SharePoint

Communication

Organizational Skills

Education

Associate’s Degree in Event Management or related field

Bachelor’s degree in Event Management or related field

Tools

Total Connect

AlertMedia

Envoy Visitor Management

Samdesk

Security SharePoint

Job description

At Oshkosh, we build, serve and protect people and communities around the world by designing and manufacturing some of the toughest specialty trucks and access equipment. We employ over 18,000 team members all united by a common purpose. Our engineering and product innovation help keep soldiers and firefighters safe, is critical in building and keeping communities clean and helps people do their jobs every day.SUMMARYAt Oshkosh, we build, serve, and protect people and communities by designing the toughest specialty vehicles on the planet.The Event & Security Coordinator works closely with the Operations Security team and Building Ambassador to create, maintain, and enforce company security and employee policies/procedures, as well as support building events and operations. This position is responsible for providing a great experience to our team members and visitors at the Global Headquarters.YOUR IMPACTThese duties are not meant to be all-inclusive and other duties may be assigned.Security AdministrationGreet and identify all visitors to the facility; address visitor inquiries as needed.Collaborate with internal team members and visitors to maintain a safe and secure environment.Partner with the Oshkosh Defense Industrial Security team to maintain and enforce visitor access control, including preparation and issuance of access badges.Maintain access control databases, security documentation, and personnel training records.Catalog, review, and track changes to security policyMaintain and reorder inventory of security, medical, and safety related equipmentTrack and maintain personnel security processes and related data.Manage administrative communications, including call handling, message coordination, and conference call scheduling.Assist with preparing presentations and reports, which may include research and compiling data.Serve as system administrator and subject matter expert for Total Connect (alarm system), AlertMedia (emergency notifications), Samdesk (risk intelligence), Envoy (visitor management), and Security SharePoint.Execute miscellaneous administrative duties including maintaining files, ordering supplies, and processing invoices.Event Support & Guest ExperienceAssist with coordination and communication with internal and external event hosts regarding all aspects of events including timing, food/beverage, audio-visual, room allocation, security, janitorial amenities, room layout, visitor management and other technical requirements.Support the prioritization of events based on business needs, community engagement, and team member requirements.Assist with developing and maintaining a standard process for event requests, collaborating with Facilities, Safety, and Security teams to ensure building processes are followed.Serve as the point of contact for event hosts on the day of the event, supporting final setup and execution.Provide building tours to VIP guests and event groupsCommitment to upholding the company’s standards of professionalism, integrity, and respectful workplace behavior.MINIMUM QUALIFICATIONSAssociate’s Degree or equivalent in Event Management or a related fieldTwo (2) or more years of experience in Event Management or a related area or equivalent combination of education and experience.STANDOUT QUALIFICATIONSBachelor’s degree in Event Management or a related field.Demonstrates professionalism in verbal, written, and electronic communication.Effective management of multiple concurrent deadlinesComfortable working independently with minimal supervision.Strong initiative, follow-through, and organizational skills.Experience with corporate security functions or applicationsProficient with the Microsoft Office: Excel, PowerPoint, Word, Outlook, and SharePoint.WORKING CONDITIONSThe following represents general working conditions for this role. Specific conditions may vary depending on business needs and individual circumstances.This role combines office-based administrative duties with physical activity in field or production environments.In the office setting, tasks may require extended computer use, sitting, and attending meetings.Field or floor work may involve walking across various terrains or shop floors, standing, moderate lifting (up to 50 pounds), climbing stairs, and exposure to varying temperatures or noise levels.Must be able to shift focus between detailed cognitive work and occasional physical tasks as needed.Reasonable accommodations will be provided for qualified individuals with disabilities to support performance across both office and field responsibilities.Pay Range:$57,600.00 - $90,400.00The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [e-mail] Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.