Event & Security Coordinator

Oshkosh Corporation; Oshkosh (WI); On-site; USD 58,000 - 90,000; Full time

Job summary

Oshkosh Corporation is seeking an Event & Security Coordinator to support security operations and run building events at the Global Headquarters. You will greet visitors, manage access control, coordinate with internal teams and external hosts, and help create a safe, engaging environment for team members and guests.

The role combines administrative duties with event support, requiring at least an associate degree and 2+ years in event management.

Qualifications

• Associate’s Degree or equivalent in Event Management or a related field.
• Two (2) or more years of experience in Event Management or a related area or equivalent combination of education and experience.
• Bachelor’s degree in Event Management or a related field.
• Demonstrates professionalism in verbal, written, and electronic communication.
• Experience with corporate security functions or applications.

Responsibilities

• Greet and identify all visitors to the facility; address visitor inquiries as needed.
• Collaborate with internal team members and visitors to maintain a safe and secure environment.
• Partner with the Oshkosh Defense Industrial Security team to maintain and enforce visitor access control, including preparation and issuance of access badges.
• Maintain access control databases, security documentation, and personnel training records.
• Catalog, review, and track changes to security policy
• Maintain and reorder inventory of security, medical, and safety related equipment
• Track and maintain personnel security processes and related data.
• Manage administrative communications, including call handling, message coordination, and conference call scheduling.
• Assist with preparing presentations and reports, which may include research and compiling data.
• Serve as system administrator and subject matter expert for Total Connect (alarm system), AlertMedia (emergency notifications), Samdesk (risk intelligence), Envoy (visitor management), and Security SharePoint.
• Execute miscellaneous administrative duties including maintaining files, ordering supplies, and processing invoices.
• Assist with coordination and communication with internal and external event hosts regarding all aspects of events including timing, food/beverage, audio-visual, room allocation, security, janitorial amenities, room layout, visitor management and other technical requirements.
• Support the prioritization of events based on business needs, community engagement, and team member requirements.
• Assist with developing and maintaining a standard process for event requests, collaborating with Facilities, Safety, and Security teams to ensure building processes are followed.
• Serve as the point of contact for event hosts on the day of the event, supporting final setup and execution.
• Provide building tours to VIP guests and event groups
• Commitment to upholding the company’s standards of professionalism, integrity, and respectful workplace behavior.

Skills

Communication skills

Organization

Event management

Independent work

Initiative

Microsoft Office

Education

Associate’s Degree in Event Management or related field

Bachelor’s degree in Event Management or related field

Tools

Excel

PowerPoint

Word

Outlook

SharePoint

Job description

At Oshkosh, we build, serve and protect people and communities around the world by designing and manufacturing some of the toughest specialty trucks and access equipment. We employ over 18,000 team members all united by a common purpose. Our engineering and product innovation help keep soldiers and firefighters safe, is critical in building and keeping communities clean and helps people do their jobs every day.

Summary

At Oshkosh, we build, serve, and protect people and communities by designing the toughest specialty vehicles on the planet.

The Event & Security Coordinator works closely with the Operations Security team and Building Ambassador to create, maintain, and enforce company security and employee policies/procedures, as well as support building events and operations. This position is responsible for providing a great experience to our team members and visitors at the Global Headquarters.

YOUR IMPACT

These duties are not meant to be all-inclusive and other duties may be assigned.

Security Administration

• Greet and identify all visitors to the facility; address visitor inquiries as needed.
• Collaborate with internal team members and visitors to maintain a safe and secure environment.
• Partner with the Oshkosh Defense Industrial Security team to maintain and enforce visitor access control, including preparation and issuance of access badges.
• Maintain access control databases, security documentation, and personnel training records.
• Catalog, review, and track changes to security policy
• Maintain and reorder inventory of security, medical, and safety related equipment
• Track and maintain personnel security processes and related data.
• Manage administrative communications, including call handling, message coordination, and conference call scheduling.
• Assist with preparing presentations and reports, which may include research and compiling data.
• Serve as system administrator and subject matter expert for Total Connect (alarm system), AlertMedia (emergency notifications), Samdesk (risk intelligence), Envoy (visitor management), and Security SharePoint.
• Execute miscellaneous administrative duties including maintaining files, ordering supplies, and processing invoices.

Event Support & Guest Experience

• Assist with coordination and communication with internal and external event hosts regarding all aspects of events including timing, food/beverage, audio-visual, room allocation, security, janitorial amenities, room layout, visitor management and other technical requirements.
• Support the prioritization of events based on business needs, community engagement, and team member requirements.
• Assist with developing and maintaining a standard process for event requests, collaborating with Facilities, Safety, and Security teams to ensure building processes are followed.
• Serve as the point of contact for event hosts on the day of the event, supporting final setup and execution.
• Provide building tours to VIP guests and event groups
• Commitment to upholding the company’s standards of professionalism, integrity, and respectful workplace behavior.

Minimum Qualifications

• Associate’s Degree or equivalent in Event Management or a related field
• Two (2) or more years of experience in Event Management or a related area or equivalent combination of education and experience.

Standout Qualifications

• Bachelor’s degree in Event Management or a related field.
• Demonstrates professionalism in verbal, written, and electronic communication.
• Effective management of multiple concurrent deadlines
• Comfortable working independently with minimal supervision.
• Strong initiative, follow-through, and organizational skills.
• Experience with corporate security functions or applications
• Proficient with the Microsoft Office: Excel, PowerPoint, Word, Outlook, and SharePoint.

WORKING CONDITIONS

The following represents general working conditions for this role. Specific conditions may vary depending on business needs and individual circumstances.

• This role combines office-based administrative duties with physical activity in field or production environments.
• In the office setting, tasks may require extended computer use, sitting, and attending meetings.
• Field or floor work may involve walking across various terrains or shop floors, standing, moderate lifting (up to 50 pounds), climbing stairs, and exposure to varying temperatures or noise levels.
• Must be able to shift focus between detailed cognitive work and occasional physical tasks as needed.
• Reasonable accommodations will be provided for qualified individuals with disabilities to support performance across both office and field responsibilities.

Pay Range

$57,600.00 - $90,400.00

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [e-mail].

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.