Event Sales Coordinator

Sunday Hospitality; Town of Bedford (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading hospitality company is seeking an Event Sales Assistant/Coordinator for their luxurious venue in Bedford Post Inn. The role involves supporting event planning, maintaining communication with clients, and ensuring seamless logistics. A focus on detail and hospitality excellence is essential, as the candidate will be integral to delivering exceptional guest experiences.

Benefits

Hands-on experience in luxury hospitality

Opportunities for growth and development

Competitive pay and benefits

Qualifications

• 0-2 years of experience in event coordination, hospitality, or sales support.
• Excellent written and verbal communication skills.
• Comfortable learning new systems, experience with Tripleseat or similar platforms preferred.

Responsibilities

• Assist in planning and coordinating events and room blocks.
• Respond to event inquiries and create proposals.
• Coordinate logistics and maintain organized event files.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Job description

Job Title: Event Sales Assistant/Coordinator

Location: Bedford Post Inn - Bedford, NY

Employment Type: Full-Time

About Us:

Nestled in the heart of Westchester County, the Bedford Post Inn is a charming Relais & Châteaux property offering refined hospitality, seasonal cuisine, and bespoke events in an intimate, countryside setting. With a reputation for exceptional service and attention to detail, our venue hosts everything from private dinners and wellness retreats to weddings and corporate gatherings, as well as full Inn buyouts including 8 on-property guest rooms.

Position Overview:

As the Event Sales Assistant/Coordinator, you will play a key role in supporting the Event Sales Manager in planning and coordinating events and room blocks at Bedford Post Inn. You’ll be the behind-the-scenes champion ensuring seamless communication, organization, and customer service from inquiry to event. The ideal candidate is detail-oriented, proactive, and passionate about events and hospitality. As an Event Coordinator, you will work closely with the Senior Event Sales Manager to support all aspects of event planning and execution. This includes client communication, administrative support, and coordination of event logistics to ensure a seamless and high-quality experience for every guest.

Key Responsibilities:

• Assist the Event Sales Manager in responding to event inquiries, scheduling site tours, and creating proposals
• Assist in creating event collateral and sales materials as needed
• Coordinate logistics and administrative tasks for upcoming events, including timelines, contracts, menus, and vendor communications
• Maintain organized event files and CRM records
• Occasionally provide on-site support during events to ensure seamless execution and client satisfaction
• Liaise with internal departments (kitchen, management, front desk, etc.) to ensure event readiness
• Maintain a high level of professionalism and hospitality in all guest interactions
• Qualifications:
• 0-2 years of experience in event coordination, hospitality, or sales support (restaurant, hotel or boutique property experience a plus)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Comfortable learning new systems (experience with Tripleseat, Prismm, or similar platforms a plus)
• Flexible schedule, including availability to work weekends and evenings as needed
• A positive, collaborative attitude and genuine enthusiasm for hospitality
  
  

Why Join Us?

• Be part of a warm, talented team at a property known for its excellence and charm
• Gain hands-on experience in luxury hospitality and event sales
• Opportunities for growth and development within a celebrated destination
• Competitive pay and benefits
  
  

More detail about Bedford Post Tavern part of Sunday Hospitality, please visit https://culinaryagents.com/entities/650715-Bedford-Post-Tavern