Event Reservations Specialist

Associated Students UCLA; Los Angeles (CA); On-site; USD 28,929 - 31,684; Part time

Job summary

Associated Students UCLA is seeking a Reservations Coordinator to oversee the complete reservation lifecycle for event spaces. This role involves managing client inquiries, ensuring data accuracy, and supporting a diverse team.

The ideal candidate will have strong project management skills and at least 1 year of experience in event coordination. The position requires in-person presence in the Student Union, with office hours from Monday to Friday, including some evenings and weekends.

Qualifications

• 1+ years experience in administration, reservations, or event coordination in a high-volume office.
• Excellent project management skills; ability to manage production timelines.
• Ability to manage diverse teams of onsite staff.
• Strong relationship-building skills.
• Ability to work efficiently and independently under tight deadlines.

Responsibilities

• Manage end-to-end reservation process for event and meeting spaces.
• Serve as primary point of contact for reservation inquiries and client communication.
• Ensure accurate records of all reservations and data integrity.
• Supervise, train, and support student reservation staff.
• Track reservation metrics and analyze data for operational improvements.

Skills

Project Management

Interpersonal Skills

Customer Service

Microsoft Office Suite

Communication Skills

Education

Industry-related BA/BS or equivalent

Tools

Event Management Systems

Adobe Products

Job description

Associated Students UCLA is seeking a Reservations Coordinator to oversee the complete reservation lifecycle for event spaces. This role involves managing client inquiries, ensuring data accuracy, and supporting a diverse team.

The ideal candidate will have strong project management skills and at least 1 year of experience in event coordination. The position requires in-person presence in the Student Union, with office hours from Monday to Friday, including some evenings and weekends.